(8) CO2 Backup Systems and Installation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), specifically the Agricultural Research Service (ARS), is soliciting quotations for the purchase and installation of eight (8) CO2 Backup Systems for ultra-low temperature freezers at its Beltsville, MD facility. This acquisition is a Total Small Business Set-Aside. Offers are due by June 17, 2026, at 4:00 PM CT.
Scope of Work
This opportunity requires the procurement and installation of eight CO2 backup cooling systems. These systems must provide at least 8 hours of backup time during equipment failure and be configured for single CO2 dip tube liquid tanks. The installation involves three existing Nuaire Systems and five Panasonic Systems, requiring proper integration with these ultra-low freezer brands. Installation must be performed by a licensed and trained technician. Specific freezer models and serial numbers are provided in the technical requirements. The place of delivery and installation is USDA/ARS/AGIL, 10300 Baltimore Ave., B306 Room 206, Beltsville, MD 20705.
Contract Details
- Contract Type: Firm Fixed Price (RFQ)
- Period of Performance: June 22, 2026, to November 22, 2026
- Delivery: By November 19, 2026, or no later than 60 days after award. Early deliveries are accepted.
- Set-Aside: Total Small Business
- NAICS Code: 333415 (Refrigeration Equipment Manufacturing)
- Size Standard: 1,250 employees
Submission & Evaluation
- Offer Due Date: June 17, 2026, 4:00 PM CT (5:00 PM ET)
- Submission Requirements: Quotes must include pricing for all individual line items and list the Place of Manufacture for all supplies. For "or equal" items, descriptive literature or documentation demonstrating salient characteristics is required.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Price will be evaluated for fairness and reasonableness. Technical acceptability requires meeting or exceeding salient characteristics. Past performance may be evaluated using references, USDA records, and CPARS.
- Quote Validity: Offerors must hold prices firm for 90 calendar days from the quote receipt date.
Key Dates & Contact
- Questions Due: June 10, 2026, 12:00 PM CT
- Contact: Melissa Santos, melissa.santos@usda.gov