8415--Fire Resistant Uniforms for the Batavia and Buffalo VA Medical Centers

Amendment / Modification

This amendment addresses a question submitted by an interested vendor regarding the requirement for Flame Resistant (FR) clothing.

• Section III.5 of the SOW (Long Sleeve T-shirts): Clarified that these are intended as undergarments and only require 100% cotton material, not FR.
• Section III.3 of the SOW (FR Long-Sleeved shirts): Noted as separate from the undergarment t-shirts and utilized as an outer garment.
• Section III.4 of the SOW (Hooded Sweatshirts): Clarified that these are regular outer garments and not required to be FR. The existing FR Shirts in Sections III.2 and III.3 provide Category 2 protection.

All other terms and conditions of the original solicitation remain unchanged. No impact on submission deadlines or requirements is indicated.

Questions & Answers / Clarifications

This document provides a clarification to a vendor's question regarding the requirement for Fire Resistant (FR) clothing in Solicitation 36C24226Q0380 for the Batavia and Buffalo VA Medical Centers.

• Question: Are the hooded sweatshirts and long-sleeve t-shirts also required to be FR?
• Answer (Long Sleeve T-shirts): The long-sleeve t-shirts specified in Section III.5 of the SOW are intended as undergarments and only require 100% cotton. They are distinct from the FR Long-Sleeved shirts (Section III.3) used as outer garments.
• Answer (Hooded Sweatshirts): The hooded sweatshirts (Section III.4) are not required for tasks necessitating FR clothing and are considered regular outer garments. The FR Shirts (Sections III.2 and III.3) provide Category 2 protection, and FR sweatshirts are not needed.

This clarification confirms that only specific listed items require FR material. The requirements for long-sleeve t-shirts and hooded sweatshirts are for standard materials (100% cotton for t-shirts) and not FR. All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and corrects the dates for submitting questions and quotes.

• The "HOUR & DATE for Receipt of Offers" is extended to 03-26-2026 12:00PM EST.

• Questions shall be submitted to Jonathan Kilgore at jonathan.kilgore@va.gov by 03/16/26 at 12PM EST.

• Quote submissions shall be sent to Jonathan Kilgore at jonathan.kilgore@va.gov no later than 03/26/26 at 12PM EST.

• The deadline for offer submission has been extended.

• Specific dates for question submission and quote submission have been clarified and extended.

Form / Attachment / Pricing Sheet

This document is a "Limitations on Subcontracting Certificate of Compliance" required for solicitations and resultant contracts, specifically for supplies and products. It serves as a certification by the offeror to comply with subcontracting limitations as mandated by 38 U.S.C. 8127(l)(2).

• Compliance Certification: Offerors must certify their intent to comply with subcontracting limitations. This includes:
  • For supplies/products (non-manufacturer): Not paying more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
  • For supplies from a non-manufacturer: Supplying products from a domestic small business manufacturer or processor, unless a waiver is granted.
• Manufacturer/Nonmanufacturer Representation: Offerors must select and certify their status as either a manufacturer/producer or a nonmanufacturer.
  • Nonmanufacturer Requirements: If qualifying as a nonmanufacturer, offerors must certify they do not exceed 500 employees (or 150 for specific IT exceptions), are primarily engaged in retail/wholesale trade, and will take ownership of items.
  • Multiple Item Acquisitions: For multiple item acquisitions, offerors must certify that at least 50% of the estimated contract value consists of items manufactured by small business concerns.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under 18 U.S.C. 1001.
• Cooperation: Offerors agree to provide documentation to VA to verify compliance.
• Signature Block: Requires printed name, title, signature, date, and company information.

This form is mandatory for offerors responding to solicitations that include this clause. Failure to complete, sign, and return this certification with the offer will render the response ineligible for evaluation and award. Bidders must carefully review and accurately complete the sections pertaining to their business status (manufacturer/nonmanufacturer) and subcontracting plans to ensure compliance with small business subcontracting requirements.

Solicitation / RFP / RFQ

This solicitation is for an indefinite quantity/indefinite delivery (IDIQ) contract for Fire-Resistant (FR) and Non-FR uniforms. The uniforms are for employees in Electric, Maintenance Mechanic, HVAC Shops, and Boiler Plant at the Buffalo VA Medical Center and Batavia VA Medical Center.

• FR Pants: Dark Navy Blue, meet NFPA 70E CAT 2 rating, UL® classified to NFPA 2112, brass zipper fly with FR tape, arc-resistant button closure, multiple utility pockets.

• FR Button-Up Long-Sleeved Shirt: Dark Navy Blue or Black, button-down collar and front with flame-resistant melamine buttons, two chest pockets with flaps and button closures, meet NFPA 70E CAT 2 rating, UL® classified to NFPA 2112.

• FR Long-Sleeved Shirt: Dark Navy Blue or Black, UL® classified to NFPA 2112, left-chest pocket.

• Hooded Sweatshirt: Pullover, Quarter-Zip, or Zip-UP options; Dark Navy Blue or Black; minimum 13-ounce cotton polyester blend, rain resistant, front handwarmer pocket(s).

• Short & Long-Sleeved T-Shirt: Black, minimum six (6) ounce 100% pre-shrunk cotton, left-chest pocket, crew neck, tapered shoulder-to-shoulder, double needle bottom hem and sleeves.

• Sizing will cover all sizes offered by the manufacturer, including tall sizes. Orders will be packaged as a bundle according to employee number.

• Contract Type: Indefinite Quantity/Indefinite Delivery (IDIQ)

• Period of Performance: Five (5) years, including a twelve (12) month base period and four (4) twelve (12) month option periods.

• Estimated Quantities: Quantities listed in the Price/Cost Schedule and SOW Appendix A are estimates and not guaranteed. The Guaranteed Minimum dollar amount is $10,000.00.

• Offer Due Date: March 26, 2026, 12:00 PM EST.

• Questions Due: March 16, 2026, 12:00 PM EST.

• Submission Method: Electronically via e-mail to Jonathan Kilgore (Jonathan.kilgore@va.gov).

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Offerors must provide: Solicitation number, Offeror's name/address/phone, UEI, EFT indicator, information for evaluation factors, completed representations and certifications, and a statement of agreement with terms. Offerors must also provide two examples of relevant past contracts and a completed Limitations on Subcontracting - Certificate of Compliance.

• Set-Aside: This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA database at the time of offer submission and award.

• Telephone calls will not be accepted for questions or concerns.

• Pricing shall be all-inclusive.

Form / Attachment / Pricing Sheet

This document, "Fire Resistant Uniforms SOW Appx A.pdf", appears to be an appendix to a Statement of Work (SOW) or similar procurement document. It details specific uniform item requirements, including sizes and quantities, for individual employees at two VAMC (Veterans Affairs Medical Center) locations: Batavia and Buffalo.

• Employee Number: Unique identifier for each employee.
• Uniform Items: Lists various fire-resistant (FR) clothing items such as FR Pants, FR Button-ups, FR Long Sleeve shirts, T-shirts (short and long sleeve), and different types of Hoodies (Regular, 1/4 zip, Zip-Up).
• Size (Sz): Specifies the required size for each uniform item (e.g., XL, 2XL, 3XL, L, M, TALL variations).
• Quantity (Qty): Indicates the number of units of each item required per employee.
• Location Specifics: The data is divided into sections for "BATAVIA VAMC FR UNIFORM APPENDIX A" and "BUFFALO VAMC FR UNIFORM APPENDIX A".

This appendix is crucial for bidders responding to an opportunity involving the supply of fire-resistant uniforms. It provides detailed specifications on the types, sizes, and quantities of garments needed for each location. Bidders must use this information to accurately price their proposals, ensure they can meet the specific size and quantity demands, and understand the scope of uniform items required for fulfillment.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Fire-Resistant Uniforms for the Batavia and Buffalo VA Medical Centers. The contract will be an Indefinite Quantity/Indefinite Delivery (IDIQ) type, with a Firm-Fixed-Price structure.

• Fire-Resistant (FR) Pants (Dark Navy Blue, meeting NFPA 70E CAT 2 and UL® classified to NFPA 2112)

• FR Button-Up Long-Sleeved Shirt (Dark Navy Blue or Black, meeting NFPA 70E CAT 2 and UL® classified to NFPA 2112)

• FR Long-Sleeved Shirt (Dark Navy Blue or Black, meeting NFPA 70E CAT 2 and UL® classified to NFPA 2112)

• Hooded Sweatshirts (Pullover, Quarter-Zip, Zip-Up; Dark Navy Blue or Black, minimum 13-ounce, rain-resistant)

• Short & Long-Sleeved T-Shirts (Black, minimum six-ounce, 100% pre-shrunk cotton)

• All uniforms must meet specified performance requirements.

• Vendor must facilitate returns/exchanges at no additional cost.

• Vendor must provide a one (1) year warranty on all goods.

• Contract Type: Firm-Fixed-Price IDIQ

• Period of Performance: Five (5) years (12-month base + four 12-month option periods).

• Estimated Maximum Value: $47 Million (This is an estimate, not a guarantee).

• Guaranteed Minimum: $10,000.00 between award and 9/30/2026.

• Questions due: March 16, 2026, by 12 PM EST to Jonathan.kilgore@va.gov.

• Offers due: March 26, 2026, by 12 PM EST, submitted electronically via email to Jonathan.kilgore@va.gov.

• Offers must be valid for 60 calendar days.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Offerors must provide at least two examples of similar contracts completed within the last five years.

• Offerors must submit a completed and signed Limitations on Subcontracting - Certificate of Compliance.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Delivery to Batavia VA Medical Center and Buffalo VA Medical Center.

• Delivery within thirty (30) days after receipt of each order.

• FAR and VAAR clauses are incorporated by reference.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Fire Resistant Uniforms for the Batavia and Buffalo VA Medical Centers. The Department of Veterans Affairs, Network Contracting Office (NCO) 2, intends to award a firm-fixed-priced Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Provision of Fire Resistant Uniforms as defined in the Statement of Work (SOW).

• Contract Type: Firm-fixed-priced IDIQ.

• Period of Performance: Five (5) years, including a 12-month base period and four 12-month option periods.

• The RFQ is anticipated to be posted on or about March 9, 2026, on www.SAM.gov.

• Interested contractors must download the solicitation and any amendments from SAM.gov; no hard copies will be provided.

• Submission instructions will be detailed in the solicitation.

• Prospective contractors must be registered in the System for Award Management (SAM) at the time of quote submission.

• Questions should be directed via email to Jonathan Kilgore (jonathan.kilgore@va.gov) with "RFQ 36C24226Q0380" in the subject line. Telephone requests will not be accepted.

• This requirement is a Service-Disabled Veteran-Owned (SDVOSB) set-aside.

• NAICS Code: 812332 – Industrial Launderers (Small Business Size Standard: $47.0 Million).

• Product/Service Code: 8415 – Clothing, Special Purpose.

• All responsible sources may submit quotes.

• Place of Performance: Batavia VA Medical Center (222 Richmond, Batavia, NY 14020) and Buffalo VA Medical Center (3495 Bailey Avenue Buffalo, NY 14215).

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, Bronx NY.