8945--VA Long Beach Sandwiches
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Tibor Rubin VA Long Beach Medical Center, is seeking proposals for a Firm Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide fresh, ready-to-eat sandwiches for Veterans' meals. This opportunity is a Total Small Business Set-Aside. Quotes are due April 1, 2026, at 10:00 AM Pacific Local Time.
Scope of Work
The contractor will supply a variety of fresh sandwiches, including specific types like Roast Beef, Grilled Chicken Caesar Wraps, Zesty Turkey Wraps, Pesto Chicken Pitas, Vegetarian options, Egg Salad, Tuna Salad, Chicken Salad, and Peanut Butter/Strawberry sandwiches. Estimated annual quantities range from 1,400 to 36,400 units per type.
Key requirements include:
- Product Specifications: Sandwiches must meet detailed salient characteristics, nutritional values, and portion sizes. They must be packed in food-grade, temperature-controlled, sealed containers with no preservatives. Unopened items must remain fresh for at least five days after delivery and be date-labeled.
- Delivery: Deliveries are required six (6) days per week, Monday through Saturday, including federal holidays, between 5:30 a.m. and 6:30 a.m. Pacific Time, using temperature-controlled refrigerated vehicles. The contractor's distribution facility must be within a 50-mile radius of the Tibor Rubin VA Medical Center.
- Quality & Safety: Strict adherence to USDA, FDA, state, and local regulations for food preparation, handling, storage, and packaging. Full ingredient disclosure, allergen management, and a product recall notification process are mandatory.
- Inspections: The Government reserves the right to inspect delivered goods, delivery vehicles, and contractor facilities. Non-conforming products require same-day replacement.
- Emergency Plan: Contractors must submit an emergency plan within 15 working days of contract award detailing how services will continue under adverse conditions.
Contract Details
- Type: Firm Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: April 15, 2026 – April 14, 2027
- Minimum Ordering Threshold per Delivery Order: $100,000.00
- Maximum Ordering Threshold per Delivery Order: $350,000.00
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 311991 (700 Employees)
Submission & Evaluation
- Quotes Due: April 1, 2026, at 10:00 AM Pacific Local Time.
- Evaluation Factors: Price, Technical, and Past Performance.
- Amendment Acknowledgment: Contractors MUST acknowledge Amendment 0002 and resubmit their quotes; previously submitted quotes will not be considered.
- FAR Clause: FAR clause 52.219-14, Limitations on Subcontracting, has been incorporated.
- Sampling: The Government may request product samples to verify capability, with unit cost paid based on the contractor's proposed price.
Additional Notes
Offerors must be registered in SAM.gov. Contact Hestia Sim at Hestia.Sim@va.gov for inquiries.