9999--West Haven Grounds and Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 01, is soliciting proposals for Grounds Maintenance Services at the VAMC West Haven, CT, and Newington locations. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity for a Firm-Fixed Price contract. A mandatory pre-bid walk-through is scheduled for April 9, 2026, at 9:00 am, and proposals are due April 14, 2026, by 10:00 am ET.
Scope of Work
The requirement covers comprehensive grounds maintenance, including:
- Mowing, edging, trimming, and fall leaf removal.
- Bi-annual storm drain cleaning.
- Snow and ice removal for sidewalks, stairs, ramps, roadways, and parking lots.
- Maintaining clear access to critical infrastructure like fire hydrants and PIV pipes.
- Use of approved environmentally friendly ice melt products for walkways and approved salt/ice control for roads.
- Maintenance of approximately 30 acres of improved grounds and 5 acres of semi-improved grounds. All services must adhere to the detailed Performance Work Statement (PWS).
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: A base year from May 1, 2026, to April 30, 2027, with four (4) one-year option periods.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 561730 (Landscaping Services), Size Standard: $25.0 million
- Published Date: April 2, 2026
- Mandatory Pre-Bid Walk-Through: April 9, 2026, at 9:00 am
- Questions Deadline: April 2, 2026, 12:00 PM EST
- Proposal Due Date: April 14, 2026, by 10:00 am Eastern Time
Submission & Evaluation
Proposals must be submitted electronically via email to sheena.carlyle@va.gov. Award will be made to the responsible offeror whose proposal is most advantageous to the Government, considering factors such as Price, Past Performance, and Technical capabilities.
Eligibility & Notes
Offerors must be registered in the System for Award Management (SAM) and VISTA. A field service representative is required to be located within 200 miles of the West Haven Campus, with a minimum response time of 2 hours. The solicitation number is 36C24126Q0370. Attachments include a Price Schedule and Past Performance Worksheet.