A250 – American Festival Hibiya Park 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Tokyo, is soliciting quotations for the America250 American Festival Hibiya Park 2026. This opportunity seeks a contractor to organize and execute the festival to support the U.S. Mission Japan. A firm-fixed-price contract will be awarded to the lowest-priced, technically acceptable, and responsible offeror. Quotations are due by May 29, 2026, at 12:00 noon JST.
Scope of Work
The selected contractor will be responsible for carrying out the America250 American Festival Hibiya Park 2026. Key requirements include:
- Facilitation, preparation, setting up, and restitution for selling American foods and drinks to over 20,000 visitors.
- Recruiting and selecting U.S. agricultural product exhibitors and overseeing vendor participation.
- Preparing American Festival guidebooks and recruitment letters for exhibitors/vendors.
- Planning the layout for 26-42 vendor tents and/or food trucks.
- Obtaining necessary approvals from local health and fire departments.
- Providing rental equipment, advertising materials (signboards, flyers, posters), and on-site operational coordination.
- Building a stage and sound system for musical performances.
- Providing a follow-up and evaluation report.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Period of Performance: July 16-21, 2026 (includes preparation, festival, and breakdown)
- Venue: Hibiya Park, Tokyo, Japan
- Set-Aside: None
- Submission Due: May 29, 2026, 12:00 noon JST
- Published Date: May 21, 2026 (Amendment 0001)
Evaluation & Submission
Award will be made to the lowest priced, technically acceptable, and responsible offeror. The U.S. Government intends to award based on initial quotations without discussions, though discussions may be held if necessary. Quotations must be submitted electronically to Masao Chuma at ChumaMX@state.gov. Email submissions must not exceed 15MB; larger submissions require multiple emails. Bidders should contact Masao Chuma to confirm receipt.
Additional Notes
This opportunity is subject to FAR clause 52.229-12 - Tax on Certain Foreign Procurements. U.S. Contractors must be registered in SAM.gov prior to submitting a quotation, as per FAR provision 52.204-7. Overseas contractors are recommended to register in SAM prior to award. An amendment (A0001) updated Subsection 1.1.4 Pricing, requiring an itemized price breakdown for the Grand Total (company's own English format is acceptable). A "First Set of Questions and Answers" was also provided, clarifying aspects like projection equipment, tent/booth counts, photography, and entertainment. Bidders must acknowledge receipt of this amendment.