AC/Heater Rentals for Berthing and Messing Barges

Market Survey / Sources Sought Notice

This notice is a market survey conducted by NAVSUP Fleet Logistics Center, San Diego (FLCSD) to identify interested and capable businesses for AC/Heater Rentals. It is for planning purposes only and not a solicitation. The government is seeking feedback to improve the acquisition process and identify small business capabilities. The government may consider a set-aside for small businesses or specific socioeconomic contracting programs.

• Rental of Air Conditioning (A/C) units with integrated heaters and supplementary space heaters.

• Services to be provided onboard various Berthing and Messing Barges in support of naval operations in San Diego, CA.

• The anticipated contract type is Firm Fixed Price with a twelve (12) month period of performance.

• Applicable NAICS code: 532490.

• Submission Deadline: 21 MAY 2026, 3:00 PM PST.

• Questions Deadline: 19 MAY 2026.

• Submission Format: Electronic responses (email) are preferred. Telephonic requests will not be honored.

• Content: Submit a Capability Statement (max 3 pages) including:

  • Firm's name and size status (registered in NAICS code).
  • Ownership details (including SSE(s) or Joint Ventures).
  • Small business socioeconomic program certifications (8(a), WOSB/EDWOSB, HUBZone, SDVOSB).
  • Two points of contact.
  • CAGE Code, UEI, and DUNS Number.
  • Affiliate information (parent corporation, SSE(s), JV partners, etc.).
  • Facility clearance level.
  • At least one, but no more than three, citations of current and relevant experience (within the last 4 years) related to the PWS. This includes similarity of services, complexity, dollar value, contract type, and teaming.

• Limitations on Subcontracting: If a set-aside contract is awarded, FAR 52.219-14 Limitations on Subcontracting will apply. Respondents intending to use subcontractors must detail how the prime will manage the contract and not pay more than 50% of the performance amount to non-SSE subcontractors.

• LARGE BUSINESSES DO NOT NEED TO RESPOND.

• The government may consider a set-aside for small businesses or specific socioeconomic contracting programs (8(a), HUBZone, SDVOSB, WOSB, EDWOSB).

• This is not a solicitation. No costs incurred in preparation of a response will be reimbursed.

• Standard company brochures will not be reviewed.

• Responses must conform to the MS instructions to be considered.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW defines the requirement for a contractor to provide rental Air Conditioning (A/C) units with integrated heaters and supplementary space heaters for use onboard various Berthing and Messing Barges in support of naval operations in San Diego, CA.

• Rental of eighteen (18) 1-ton A/C units with heaters and twenty-one (21) 1.5kW electric "space heaters".

• Units must meet specific heating and cooling capacity requirements (13,000 BTU/hr for A/C units, 5,000 BTU for space heaters).

• Units must be electrically powered (120V) and capable of running 24/7.

• Units must be complete systems and not require external equipment.

• Units must be labeled with supplier information and a POC for repairs.

• Period of Performance: Not explicitly stated, but delivery is expected within 5-10 business days of contract award.

• Place of Performance: Various locations including Naval Base San Diego (NBSD), Naval Air Station North Island (NASNI), Sub Base Point Loma, BAE Systems San Diego Ship Repair, General Dynamics NASSCO, and Continental Maritime of San Diego (CMSD).

• Equipment, delivery, and removal are included in the contract price; no additional fees will be paid.

• Contractor is responsible for any necessary handling equipment (crane, forklift) for delivery and removal.

• Contractor must provide all parts for repair/replacement due to normal wear and tear at no additional charge.

• Preventative maintenance must be performed on equipment prior to delivery and according to manufacturer schedules during the rental period.

• Monthly reports on preventative maintenance, equipment condition, and trouble logs are required.

• Service response for issues within four (4) hours of notification; replacement of A/C units within twelve (12) hours.

• Service technicians must meet base security and badging requirements.

• Contractor personnel must obtain authorization before performing any work or maintenance.

• Equipment removed for repair must be the contractor's responsibility for loss or damage.

• Provide start-up training to Ships Force.

• Clean units prior to delivery, ensuring surfaces are free of grease, oil, flux, scale, and dirt. Light superficial rust on uncoated surfaces is acceptable, but loose corrosion products are not.

• Pickup/removal of units occurs the morning after the contract expiration, or the next business day if the expiration falls on a weekend or holiday.

• Installation occurs on US military installations.

• Vendor representatives, delivery trucks, and installers must comply with base security, safety, and health requirements.

• Contractor is responsible for verifying base and site access and obtaining necessary passes and identification.

Form / Attachment / Pricing Sheet

This document, "Attachment 2: Reference Information Sheet," appears to be a template or form intended for respondents to provide specific details about their company and past performance. It is designed to gather information necessary for verifying offeror capabilities.

• Respondent Information: Fields for the company name and whether they are responding as a Prime, SSE, or JV.
• Customer Point of Contact: Requires name and agency of the customer POC.
• Customer POC Contact Details: Phone number and email for verification purposes.
• Contract Information: Fields for contract number, period of performance, contract type, and whether the role is Prime or Sub.
• Contract Value: Space to record Contract Value / Obligated Amount.
• Work Performed Summary: A section for a brief summary of the work performed.
• Capability Demonstration: A section to describe how the work demonstrates capability, with specific instructions for primes regarding management infrastructure, capacity to procure, and ability to execute and manage the effort.

This attachment is crucial for bidders as it outlines the specific information required to document their past performance and capabilities. Completing this form accurately and thoroughly will be necessary for the government to verify the offeror's ability to perform the work described in the solicitation. It directly impacts the proposal preparation by dictating the format and content of the performance information to be submitted.