ADA/ABA Accessible Bathroom Renovation

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for a "CMR bathroom ADA upgrade project" at the U.S. Embassy in Madrid. The government requires performance of the work described in the attached documents.

• The core of the work is a "CMR bathroom ADA upgrade project."

• The contractor shall furnish and install all materials required for the project.

• Specific details of the work are outlined in the Statement of Work (Section B) and Specifications (Attachment 6).

• Drawings (Attachment 5) are provided for layout and details.

• The contract will be a firm fixed-price.

• Performance period: Commence work within 5 calendar days after receiving the Notice to Proceed and complete within 40 calendar days after receiving the Notice to Proceed.

• Liquidated Damages: 300 EUROS for each calendar day of delay.

• Performance and Payment Bonds are required within 10 calendar days from contract award.

• Quotations are due by 17:30 (local time) on June 19, 2026.

• Offers must be submitted in original and 1 copy.

• Sealed envelopes must be marked with offeror's name, address, solicitation number, and due date/time.

• Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible quoter.

• Key Milestones:

  • Site Visit: Wednesday, June 3, 2026, at 12:00.
  • Quotation Due Date: June 19, 2026.
  • Performance Period: 40 calendar days from Notice to Proceed.

• Offerors must be technically qualified and financially responsible.

• Offerors must have an established business with a permanent address and telephone listing in Spain.

• Offerors must be able to understand written and spoken English.

• Offerors must provide proof of SAM registration (SAM UEI number).

• Offerors must demonstrate prior construction experience.

• Offerors must possess necessary personnel, equipment, and financial resources.

• Offerors must be bonded and possess all permits and licenses required to do business in Spain.

• Offerors must meet local insurance requirements.

• Offerors must have the ability to obtain adequate performance security.

• Offerors must have no adverse criminal record.

• Offerors must have no political or business affiliation contrary to U.S. interests.

• The U.S. Embassy in Madrid is the issuing and offering office.

• Value Added Tax (VAT) will be handled separately; the Embassy will request exemption.

• Deliverables include securities/insurance, construction schedule, personnel biographies, payment requests, requests for substantial and final completion, and specifications/selection samples.

• Work hours are typically 08:00 to 17:00, Monday through Friday.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 6 - SPECIFICATIONS," details the technical requirements for the ADA/ABA Accessible Bathroom Renovation project at the US Embassy in Madrid.

• Project Scope: Renovation of one existing ground floor bathroom to improve accessibility in accordance with U.S. ADA/ABA standards and applicable Spanish building codes.
• Applicable Codes and Standards: Lists stringent U.S. standards (ADA, ABA, NEC, OSHA) and Spanish/EU standards (CTE, REBT, UNE, ICBO, ASHRAE, SMACNA, NFPA).
• Scope of Work: Includes research of existing conditions, design following OBO Design Standards, and a detailed breakdown of demolition, masonry, coating/paints, carpentry, electrical, ventilation, plumbing, sanitary fixtures, finishes, fire system, safety, quality control, submittals, testing, warranty, and acceptance criteria.
• Deliverables: Product data sheets, shop drawings, selection samples, verification samples, and materials for installation.
• Period of Performance: Estimated duration of 3-5 weeks from Notice to Proceed.
• Special Considerations: Work will occur in an occupied diplomatic facility, requiring coordination of access, working hours, and security, with a focus on minimizing disruption.

This attachment provides the comprehensive technical specifications and requirements necessary for bidders to understand the full scope of the renovation project, including all materials, methods, codes, and standards that must be adhered to. It is crucial for developing an accurate proposal and understanding the project's complexity and compliance demands.

Form / Attachment / Pricing Sheet

This document provides detailed architectural drawings and component specifications for the renovation of a bathroom at the United States Embassy in Madrid, Spain, with a specific focus on ADA (Americans with Disabilities Act) compliance.

• "Actual Situation" vs. "ADA Situation": Visual comparisons illustrating existing bathroom layouts and proposed layouts to meet ADA standards.
• Component List: A detailed table listing all required components, including quantity, dimensions (in inches and millimeters), and CSI Standard Specifications. Components include sink base cabinets, countertops, medicine cabinets, accessible shower seats, faucets, drains, toilets, grab bars, dispensers, and towel rings.
• Finishes: Specifications for floor and wall tiles (Stoneware Tile, 120x60cm, Class 2 for slipperiness).
• Utilities: Diagrams showing domestic and hot water, drainage, and electrical layouts, including specific points for ceiling lights, extraction diffusers, presence detectors, emergency lights, and fire alarms.
• Visual References: Images and diagrams of specific fixtures and the overall ADA-compliant bathroom layout.

This document is crucial for bidders to understand the exact scope of work, required materials, and specific design requirements for the bathroom renovation. It details the physical layout, accessibility features, and all necessary components, directly impacting material procurement, installation planning, and proposal pricing.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the upgrade of one bathroom to make it ADA/ABA compliant at the U.S. Embassy in Madrid, Spain. The U.S. Government intends to award a firm-fixed-price contract or purchase order to the responsible company submitting the lowest priced acceptable offer.

• Upgrade one bathroom to meet ADA/ABA compliance standards.

• The contract will be a firm fixed price, with no adjustments for escalation.

• Offerors are responsible for determining labor and material requirements and pricing accordingly.

• Offerors must furnish complete information to subcontractors and suppliers regarding details and quantities.

• Contract Type: Firm Fixed Price

• Period of Performance: Not specified in this document.

• Estimated Value: Not specified in this document.

• Quotations are due by June 19, 2026, at 17:30 hours (local time).

• Quotations must be in English and submitted in a sealed envelope marked "Quotation Enclosed" to the U.S. Embassy, Attn. Contracting Officer, Ref. RFQ No. 19SP5026Q0020, Calle Serrano, 75, 28006 Madrid.

• The award will be based on the lowest priced acceptable offer, potentially without discussions, though discussions may be held if needed.

• Offerors must possess all permits and licenses required to do business in Spain and provide proof.

• Offerors must be registered in the System for Award Management (SAM) database prior to submission. Failure to register may result in the offer being considered non-responsible.

• Standard Form 1442

• Section A, Pricing

• Completed Attachment 4 – Breakdown of Proposal Price by Divisions of Specifications

• Section L - Representation and Certifications

• Bar Chart illustrating sequence of work, including Critical Path Method (CPM) information

• Products and materials data sheets

• Additional information as required in Section J

• Proof of SAM registration

• Direct questions regarding this solicitation to Ms. Aurora Lopez de Larrinzar, Contract Specialist, via email at lopezay@state.gov.