Automated Equipment for Fiber Power Meter Calibration

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR 13, Simplified Acquisition Procedures. It serves as the only solicitation, and written solicitations will not be issued. The government is procuring "Optical Fiber Automation Equipment" as described in the attached Statement of Requirements.

• The primary deliverable is "Optical Fiber Automation Equipment per the Statement of Requirements."

• Includes shipping FOB Destination.

• A detailed Statement of Requirements document is attached and describes the specific requirements for the item(s), quantities, and units of measure.

• Contract type: Request for Quotation (RFQ).

• Award will be a firm fixed price Purchase Order.

• Period of Performance: Not explicitly stated, but delivery is required three (3) months After Receipt of Order (ARO).

• Estimated Value: Not stated.

• Quotations must be submitted electronically to deionne.jonest@nist.gov.

• Quotations must include a firm-fixed-price, FOB Destination.

• Price quotations must remain valid for 90 days.

• Technical quotations must include a technical description, product literature, and/or drawings demonstrating the proposed system meets minimum requirements.

• Offerors must state acceptance of RFQ terms and conditions or list exceptions.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical Capability will be evaluated on an Acceptable/Unacceptable basis.

• Price will be evaluated for reasonableness (Price Realism will not be conducted).

• Key Deadlines: Quotations are due by the date and time specified in the solicitation (not explicitly stated in the provided pages, but implied to be a specific close date).

• This requirement is being solicited as unrestricted.

• NAICS Code: 334516, Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1,000 employees.

• Offerors must have and maintain an active registration in the System for Award Management (SAM.gov).

• Additional contract requirements include: communications must include the solicitation number, quotations must demonstrate capability without simply copying requirements, and specific information regarding country of origin and potential customs charges for foreign products must be provided.

• Several FAR provisions and clauses are incorporated by reference, including those related to System for Award Management, Responsibility Matters, Small Business Program Representations, Nonmanufacturer Rule, Buy American Certificate, Trade Agreements Certificate, and FOB Destination.

Solicitation / RFP / RFQ

This document outlines the requirements for an automated system for Fiber Power Meter Calibration. The purpose is to replace aging equipment (>20 years old) as part of a larger modernization effort within the Air Force optical fiber calibration service.

• A quantity of one (1) automated system for fiber power calibration.

• The system must include installation, warranty, and training.

• All components must be new; experimental, prototype, custom, or "gray market" components are not acceptable.

• The system must be optical fiber-based with SMF-28 fiber and FC/APC connections.

• The system must be computer controllable via GPIB and addressable by a single computer connection.

• Control must be possible via custom LabVIEW or Python software.

• The sum of insertion losses of all subcomponents must be less than 8 dB.

• All subcomponents must tolerate 50 mW input power.

• Specific technical specifications are provided for the mainframe, 3x1 fiber switch, 2x1 fiber switch, optical shutter, and optical attenuator.

• Contract type is not explicitly stated, but the document refers to "RFQ" and "purchase order."

• Period of Performance/Lead Time: 3 months after acceptance of offer.

• Warranty: Minimum of 1 year after receipt of equipment.

• The document details "Standards of Acceptance" requiring NIST TPOC or COR review and acceptance within 10 days of deliverable receipt.

• "Inspection & Acceptance" section outlines Government rights to perform performance tests and evaluations, including switching ratio stability, attenuation levels, and GPIB control.

• NIST may forego some acceptance testing.

• Visual inspection for surface defects will be performed.

• Payment Schedule: Advance payment is not authorized. Payment is Net 30 days, with 100% after installation and acceptance, successful completion of testing, successful demonstration of instrumentation performance, and proper invoice submission.

Not specified in this document.

• Delivery is F.O.B. Destination.
• The Place of Performance is the Air Force Primary Standards Laboratory (AFPSL), Ohio, located at DOC - NIST, 325 Broadway, Boulder, CO 80305.
• Proposed payment schedules should be submitted with the vendor's response to the RFQ.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure an automated system for optical fiber power meter calibration, replacing existing equipment that is over 20 years old, as part of the Air Force Optical Fiber Modernization effort.

• Delivery of one (1) system of equipment for fiber power calibration.

• System includes installation, warranty, and training.

• Option line items are included.

• All equipment must be new; experimental, prototype, custom, or "gray market" components are not authorized.

• System Components: A compact system with a mainframe and the following subcomponents:

  • 3x1 fiber switch
  • 2x1 fiber switch
  • 2 optical shutters
  • 2 optical attenuators

• Fiber Type: SMF-28 fiber with FC/APC connections.

• Control: Addressable via a single computer connection via GPIB, controllable by custom LabVIEW or Python software.

• Performance: Total insertion loss of all subcomponents must be less than 8 dB. All subcomponents must tolerate 50 mW input power.

• Specific Component Specs: Detailed technical specifications are provided for the 3x1 fiber switch, 2x1 fiber switch, optical shutter, and optical attenuator, including wavelength range, repeatability, and attenuation capabilities.

• Deliverable: Automation equipment (Quantity: 1) with a 3-month lead time.

• Period: 3 months after acceptance of offer.

• Place: Air Force Primary Standards Laboratory (AFPSL), Ohio.

• Warranty: Minimum of 1 year after receipt of equipment.

• Delivery Terms: FOB Destination.

• Inspection & Acceptance: Government reserves the right to perform performance tests and evaluations. Visual inspection for damage will occur. Ownership transfers upon acceptance.

• Payment Schedule: In arrears, Net 30-day terms, with payment upon receipt and acceptance of a proper invoice, following installation, acceptance, and successful testing/demonstration.