AIRBOSS - Robins AFB, GA (78ABW) AIRSHOW - 2027

Amendment / Modification

• The "Response Due Date" has been extended from March 25, 2026, to April 1, 2026.

• The Performance Work Statement (PWS) has been updated.

• Attachments Added: 2027 AirBoss PWS Revision_CAO dated March 19, 2026.

• Attachments Deleted: AIRBOSS - PWS dated January 19, 2026.

• The proposal submission deadline has been extended to April 1, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) details the requirements for Air Operations Support Services for the 2027 Open House at Robins Air Force Base (RAFB), Georgia. The services encompass all aerial and ground demonstrations and static displays.

• Provide an experienced Air Boss, Air Show Announcer, Ground Boss (Consultation and Support Services), and a non-standard operations subject matter expert (SME).

• The contractor is responsible for delivery, movement, and storage of all materials, except as specified.

• Services include managing day-of-event flying operations, preparing flight schedules for a minimum of 20 aircraft, executing site layout according to FAA regulations, and coordinating with various base entities (ARFF, Airfield Management, Security Forces, Tower, FAA).

• Specific tasks include preparing and conducting safety and flight sequence briefings, controlling flying and ground activities, and providing Air Show consulting for non-standard operations.

• The Air Show Announcer will integrate aircraft and ground display information into a comprehensive narrative and coordinate with performers and public affairs.

• The Ground Boss will provide consultation for ground operations, including crowd control, spectator areas, vehicle routes, static displays, concessions, and transportation.

• Air Boss Services: No more than 2 customer complaints during the Air Show.

• Air Show Announcer Services: No more than 2 customer complaints during the Air Show.

• Ground Boss Services: No more than 2 customer complaints during the Air Show.

• The Open House is scheduled for April 17-18, 2027, with a pre-event practice on April 16, 2027.

• Services will be primarily performed at Building 2336 and the RAFB Airfield.

• The contractor shall be available at RAFB a minimum of 5 days prior to the Air Show start and available telephonically 24/7 upon contract award.

• Contractor personnel must have a minimum of 20 years of experience performing similar services, with at least two Air Force Base performances within the last two years.

• All equipment must be in good operating condition and not contain ozone-depleting chemicals.

• Contractor must submit a capabilities document supporting their experience.

• Familiarity with governing Federal Aviation Administration Air Show requirements, AFMAN 10-1004, USAF flight safety publications, and DAFI 11-209 is required.

• The contractor shall provide Air Show insurance, transportation, and lodging for support personnel.

• Key Personnel (Air Boss, Air Show Announcer) must be identified in the proposal with resumes and letters of commitment.

• The contractor shall maintain personal liability insurance of $1,000,000.00 for bodily injury and property damage.

• Security clearances and access to government facilities/systems are required, with specific procedures for obtaining Common Access Cards (CACs) and identification badges.

• The contractor must comply with the Green Procurement Program and Environmental Management System (EMS) training requirements.

• A company Safety Plan must be submitted within 10 calendar days of contract award.

Other / Unclassified

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Performance Work Statement (PWS)

To provide support services for the Air Show portion of the 2027 Open House at Robins Air Force Base (RAFB), Georgia, including aerial and ground demonstrations and static displays.

• Provide an experienced Air Boss, Air Show Announcer, Ground Boss (Consultation and Support Services), and non-standard operations subject matter expert (SME).

• Deliver all necessary supervision, personnel, labor, tools, materials, and equipment, except as otherwise noted.

• Responsible for delivery, movement, and storage of materials.

• Ensure all equipment is in good operating condition.

• Prohibit the use of ozone-depleting or hazardous chemicals.

• Comply with FAA Air Show requirements, AFMAN 10-1004, USAF flight safety publications, and DAFI 11-209.

• Provide certificate of Air Show insurance, transportation, and lodging for support personnel.

• Air Boss: Execute day-of-event flying operations, prepare flight schedules for at least 20 aircraft, coordinate with various airfield authorities, prepare and conduct safety briefings, control flying and ground activities, provide consulting on non-standard operations, and ensure performer qualifications.

• Air Show Announcer: Integrate at least 50 aircraft into a narrative, coordinate with Air Boss for synchronization, assist with emergency actions, attend safety briefings, coordinate narrative with performers and sponsors, and incorporate discrete frequency communication.

• Ground Boss: Provide consultation for ground operations, support "hot-ramp" aircraft movement, coordinate antiterrorism measures, coordinate with Public Health and Civil Engineering, and execute applicable checklist items.

• Air Boss Services: No more than 2 customer complaints for the duration of the Air Show.

• Air Show Announcer Services: No more than 2 customer complaints for the duration of the Air Show.

• Ground Boss Services: No more than 2 customer complaints for the duration of the Air Show.

• Event Dates: April 17-18, 2027

• Pre-event Practice: April 16, 2027

• Contractor Availability: Minimum of 5 days prior to Air Show start (April 16, 2027), telephonically available 24/7 upon contract award.

• Place of Performance: Primarily Building 2336 and the RAFB Airfield.

• Experience: Minimum 20 years in the Air Show industry, with at least two Air Force Base performances in the last two years. Must submit a capabilities document.

• Insurance: Maintain personal liability insurance of $1,000,000.00.

• Security: Comply with government security regulations, including potential security clearances for personnel.

• Green Procurement: Comply with Green Procurement Program (GPP) requirements.

• Environmental Management: Contractor employees require EMS training.

• Safety: Familiarize with OSHA Voluntary Protection Program (VPP) requirements. Submit a Safety Plan within 10 days of award. Report all mishaps/incidents.

• Sponsorship: If third-party sponsorship funds cover the full performance fees, government compensation becomes null and void. Soliciting donations from the public is prohibited.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for a total small business set-aside commercial service. It is issued as a Request for Quotation (RFQ) for AIRBOSS services, specifically for the Air Show portion of the 2027 Open House at Robins Air Force Base (RAFB), Georgia. The services include all aerial and ground demonstrations and static displays, encompassing the AirBoss, Announcer team, and Ground Boss roles.

• Support for the Air Show portion of the 2027 Open House at Robins AFB, Georgia.

• Includes aerial and ground demonstrations and static displays.

• Specific roles include AirBoss, Announcer team, and Ground Boss, as detailed in the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: 19 April 2026 to 18 April 2027.

• NAICS Code: 488111.

• Size Standard: USD 40,000,000.00.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Proposals/Quotations should be emailed to Jordan Oswald (jordan.oswald.1@us.af.mil).

• Vendors must complete and sign the solicitation document and return it with their quote.

• Quotes must be valid through 01 October 2026.

• Evaluation Factors:

  • Air Boss Services (30%)
  • Professional Announcing Services (30%)
  • Professional Ground Operations (30%)
  • Price (10%)

• Past performance at RAFB Air Shows is considered a high scoring factor due to knowledge of local airspace and operations.

• Total small business set-aside.

• The solicitation incorporates FAR Part 12 and FAR Part 13 procedures.

• All applicable FAR clauses will be included in the contract document.

• Attachments include the Performance Work Statement (PWS) dated 19 January 2026, Contract Data Requirements Lists (CDRLs), and a Scoring Matrix/evaluation factors.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is an administrative message related to PDF rendering and does not provide details on requirements, deliverables, or submission instructions for bidders.

Form / Attachment / Pricing Sheet

This document outlines the evaluation factors and their respective weights for the upcoming solicitation. It details how proposals will be assessed to determine the best value for the government.

• Air Boss Services (30%): Critical for safe and effective air show execution. Past performance at RAFB Air Shows is a high scoring factor due to local airspace knowledge.
• Professional Announcing Services (30%): Enhances spectator experience and provides crucial event information.
• Professional Ground Operations (30%): Ensures safety and efficiency of aircraft movement, parking, and servicing. Includes providing ground crew members for marshalling, parking, refueling, and smoke oil loading, as well as consultation on emergency management, ARFF, security, medical, transportation, and traffic flow.
• Price (10%): A consideration, but the least important factor in this source selection.

This scoring matrix is crucial for bidders to understand the government's priorities in evaluating proposals. Bidders should focus their proposal content and past performance examples on the highest weighted factors: Air Boss Services, Professional Announcing Services, and Professional Ground Operations. Understanding that price is the least important factor will help bidders tailor their pricing strategies and proposal emphasis.