Amarillo Ice and Water Dispensers Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Thomas E. Creek VA Medical Center in Amarillo, TX, is soliciting proposals for the replacement of eight (8) commercial ice and water dispensers. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by Wednesday, June 17, 2026, at 10:00 AM CST.
Scope of Work
This solicitation requires the procurement and delivery of eight (8) commercial-grade ice and water dispensing units. The preferred model is Scotsman HID540A-1 or a VA-approved equal. Key specifications include:
- Product: Eight (8) commercial-grade ice and water dispensing units.
- Features: Must include touch-free dispensing, nugget-style ice, up to 500 lbs/24-hours ice production, 40-lb internal ice storage, stainless steel exterior, and antimicrobial components.
- Warranty: Minimum 1-year parts & labor warranty.
- Country of Origin: Must be the United States.
- Deliverables: Eight (8) Scotsman HID540A-1 (or VA-approved equal) ice and water dispensers.
- Installation: Installation is not included and will be performed separately by VA personnel.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP).
- Period of Performance: Delivery must be completed within 30 calendar days After Receipt of Order (ARO).
- Set-Aside: This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified and listed in the SBA certification database.
Submission & Evaluation
- Questions Due: Wednesday, June 10, 2026, at 10:00 AM CST.
- Proposals Due: Wednesday, June 17, 2026, at 10:00 AM CST.
- Submission Method: Proposals must be submitted via email only to elizabeth.muela@va.gov in a single PDF volume.
- Evaluation Factors: Offers will be evaluated based on Technical Capability and Price. Past performance will also be considered. The award will be made to the responsible offeror whose offer is most advantageous to the Government.
Notes
Failure to submit a complete offer in accordance with instructions will result in removal from consideration. Capability statements are not to be included with the technical proposal.