American Fair: Freedom 250 in Chiang Mai
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, American Embassy Chiang Mai, is seeking proposals for event organizing services for the "American Fair: Freedom 250" in Chiang Mai, Thailand. This opportunity involves planning and executing a three-day public fair to celebrate the 250th anniversary of the U.S. Declaration of Independence. The contract will be a firm-fixed-price purchase order. Quotations are due by April 23, 2026.
Scope of Work
This Request for Quotations (RFQ) requires comprehensive event organizing services for the "American Fair: Freedom 250," scheduled for October 16-18, 2026, at the Chiang Mai PAO Park. The fair aims to replicate an authentic U.S. state or county fair, showcasing American culture, ingenuity, gastronomy, agriculture, technology, and entrepreneurship through immersive, interactive, and family-friendly programming.
Key phases include:
- Planning: May-September 2026
- Execution: October 14-20, 2026
- Post-Event: October-November 2026
Deliverables encompass an event concept proposal, site master plan, detailed programming schedule, vendor/partner curation plan, staffing plan, comprehensive risk mitigation and security plan, communications and social media plan, highlight video, curated photo package, and a post-event report. Specific services include planning, coordination, fair design, execution, promotion, and overall event management, including logistics, infrastructure, and on-site support.
Contract Details
- Contract Type: Firm-fixed-price purchase order.
- Period of Performance: May – November 2026.
- Place of Performance: Chiang Mai Provincial Administrative Organization (PAO) Park, Chiang Mai, Thailand.
- Payment: Installments based on milestone completion (60% Planning, 30% Execution, 10% Post-Event).
- Set-Aside: None specified. Offerors must be registered in SAM.gov prior to submission.
Submission & Evaluation
Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider technical information, past performance, and contractor responsibility. Quotations must be submitted electronically to cnxbid@state.gov in Adobe Acrobat (pdf) format, not exceeding 25MB per file.
Key Dates
- Pre-quotation Conference: April 7, 2026, 09:00 a.m. (local time) at U.S. Consulate General, Chiang Mai. RSVP by April 3, 2026, 12:00 p.m. (local time) to Khun Nitthakan (pusayapaibuln@state.gov).
- Questions Due: April 17, 2026, 12:00 p.m. (local time) to Justin M. Reid (cnxprocurement@state.gov).
- Quotations Due: April 23, 2026, 16:00 p.m. (local time).