American Fair: Freedom 250 In HAT YAI

SOL #: 19TH2026Q0026Solicitation

Overview

Buyer

State

State, Department Of

US EMBASSY BANGKOK

WASHINGTON, DC, 20520, United States

Place of Performance

Place of performance not available

NAICS

All Other Support Services (561990)

PSC

Other Management Support Services (R799)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/47e4e12b18544064a3c1e028fec309b1/view

Timeline

Posted

Apr 20, 2026

Last Updated

May 19, 2026

Submission Deadline

May 15, 2026, 8:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Bangkok, under the Department of State, is seeking quotations for an "American Fair: Freedom 250" event in Hat Yai, Thailand. This event commemorates the 250th anniversary of the Declaration of Independence, aiming to showcase American culture, entrepreneurship, and foster economic collaboration. Quotations are due by May 29, 2026, 15:00 PM (Bangkok time).

Scope of Work

The contractor will be responsible for organizing and executing a three-day "American Fair: Freedom 250" from September 4-6, 2026, at Prince of Songkla University (PSU), Hat Yai Campus. Key tasks include:

Emulating an authentic U.S. state or county fair atmosphere with immersive, interactive, and family-friendly programming.
Focusing on American leadership in entrepreneurship, history, culture, food, and agricultural products.
Developing a comprehensive plan, coordinating logistics, managing vendors and staffing, designing booths, and executing promotion and event management.
Deliverables include an event concept proposal, detailed schedule, vendor and staffing plans, risk mitigation plan, communications plan, highlight video, curated photo album, and a post-event report.

Contract & Timeline

Type: Firm Fixed-Price Purchase Order
Period of Performance: Planning (May-August 2026), Execution (September 4-6, 2026), Post-Event (October 2026).
Set-Aside: UNRESTRICTED
Questions Due: April 29, 2026, 15:00 PM (Bangkok time)
Quotations Due: May 29, 2026, 15:00 PM (Bangkok time) (Extended by Amendment A0001)
Published: April 20, 2026 (Solicitation), May 7, 2026 (Amendment)

Submission & Evaluation

Proposals must be in English and submitted electronically to soontare@state.gov with the subject: "Quotation Enclosed for RFQ 19TH2026Q0026 – American Fair: Freedom 250 in Hat Yai."
Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB per file.
Required documents include SF-1449, Section 1 (Pricing), and additional information as required in Section 3.
Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation considers price, technical information, past performance, resources, and contractor responsibility.

Eligibility & Notes

Offerors must be registered in SAM prior to submission.
Offerors must have at least 4 years of direct experience as an event organizer, preferably with a focus on entrepreneurship and culture.
Bids must be valid for twelve (12) months. VAT is not applicable.