Annual Diagnostic Equipment Quality Control

Amendment / Modification

This amendment (A0001) to Solicitation 36C24226Q0350 extends the deadline for receipt of offers and provides a clarification.

• Receipt of Offers Deadline: Extended to March 27, 2026, at 10:00 AM EDT.

• Questions & Answers: Includes a clarification regarding Radiation Safety Officer services.

• The deadline for submitting proposals or quotes has been extended.

• Offerors must acknowledge receipt of this amendment.

• Question: Are Radiation Safety Officer services required?

• Answer: No, the Radiation Safety Officer roles will be fulfilled by a VA employee.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas.

• Area: New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, Westchester.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing (though specific fringe benefit rates are not detailed in this excerpt).
• Special Notes: Includes specific notes for certain occupations, such as "Janitor," detailing variations in applicable wage rates based on county.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations for paid sick leave and minimum wage rates.
• Vacation and Holidays: Details requirements for paid vacation and holidays for contract employees.
• Conformance Process: Outlines the procedure for establishing wage rates for classifications not listed in the determination.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified New York counties. It establishes the minimum wage and fringe benefit requirements that must be met, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed wages meet or exceed these determined rates.

Solicitation / RFP / RFQ

This solicitation is for annual Quality Assurance (QA) inspections of Diagnostic Equipment located across three VA campuses: Brooklyn, St. Albans, and Manhattan. The requirement is for a firm-fixed-price contract with one base year and four 12-month option periods.

• Annual QA inspections of diagnostic equipment.

• Compliance with Joint Commission Accreditation of Health Care Organization (JCO), FDA regulations, New York City and State requirements, ACR, AAPM recommendations, and VA Medical Center Regulations.

• Detailed QC reports including test parameters, results, advice on standards, and any non-compliance items.

• Consultation services including attending safety training and regulatory agency inspections.

• Specific equipment to be inspected includes various X-ray units, CT scanners, mammography units, MRI, Ultrasound, and LINAC-CT.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (04-01-2026 to 03-31-2027) plus four 12-month option periods.

• Estimated Value: Not explicitly stated, but NAICS code 541690 has a size standard of $19 Million.

• Proposals must be submitted electronically to Cara.Grittner@va.gov.

• Key deadlines:

  • Questions due: March 23, 2026, by 10:00 AM EST.
  • Offer due date: March 26, 2026, by 10:00 AM EST.

• Evaluation factors: Technical, Past Performance, and Price.

• This procurement is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must complete and return the VAAR 852.219-75 certification regarding limitations on subcontracting.

• The solicitation includes FAR clauses and VAAR clauses incorporated by reference.

• The Statement of Work (SOW) is included as part of the solicitation.

Form / Attachment / Pricing Sheet

This document is the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract. This certification is mandatory for award.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents to VA to determine compliance.
• Certification Section: A section for the offeror to complete, sign, and return, including printed name, title, signature, company name, address, and date.

This form is critical for bidders to understand and acknowledge the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification will render the offer ineligible for award. Bidders must carefully review the percentages and definitions applicable to their specific contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.