AOSC Chicane Dipole Magnets

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors to provide information about their business, ownership, and compliance with various regulations. It is used by Fermi Forward Discovery Group, LLC (FermiForward) to gather necessary certifications before awarding a subcontract or purchase order.

• Offeror Information: Includes name, address, contact details, EIN/TIN, DUNS number, NAICS industry, and SAM.gov registration status.
• Business Category: Details ownership (U.S. or foreign), operational structure (corporation, LLC, partnership, etc.), and common parent information.
• Small Business Classifications: Allows the offeror to self-certify as a small business and specify any diversity categories (e.g., Small Disadvantaged, Woman-Owned, Veteran-Owned).
• Executive Compensation: Requires reporting of the top five executives' names, titles, and compensation if certain federal funding thresholds are met.
• Offeror Responsibility: Certifications regarding accounting systems, compliance with labor laws (trafficking, forced labor), and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws.
• Federal Acquisition Regulation (FAR) Certifications: Includes Equal Opportunity (EEO-1 filing), Affirmative Action, and limitations on pass-through charges.
• Final Certification: A signature block for a duly authorized representative to certify the accuracy of all statements.

Potential subcontractors must complete and submit this form accurately. It outlines the mandatory representations and certifications required to be eligible for subcontract awards. Failure to complete this form correctly or provide required information may impact a bidder's ability to receive an award. The information gathered helps FermiForward ensure compliance with federal regulations and assess the responsibility of potential subcontractors.

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," outlines various certifications and representations required from offerors for proposals related to the PUR-466 opportunity. It details specific clauses and requirements that bidders must acknowledge and certify compliance with, particularly concerning export/import control, Buy American provisions, independent price determination, lobbying, responsibility matters, and trafficking in persons.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including offeror's point of contact, and representations regarding specially designed military/space items and items on the Commerce Control List (CCL). It also includes the "Buy American – Construction Materials" clause (52.225-9) with definitions and requirements for domestic content.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes "Certificate of Independent Price Determination" (52.203-2), "Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions" (52.203-11), and "Certification Regarding Responsibility Matters" (52.209-5), addressing debarment, suspension, and tax delinquency. It also covers "Employment Reports on Veterans" (52.222-37) and "Anti-Kickback Procedures" (52.203-7).
• Certifications #3 (Required for all proposals ≥ $550,000): Pertains to "Combating Trafficking in Persons" (52.222-50) and "Certification Regarding Trafficking in Persons Compliance Plan" (52.222-56).
• Revision Table: Details changes made to the document across various revisions, including name changes, clause updates, and form field fixes.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certifications and representations may render a proposal non-responsible or ineligible for award. Bidders must carefully review each section to ensure their offer complies with all stated requirements, particularly regarding domestic sourcing, pricing integrity, and ethical business practices.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of four (4) AOSC Chicane Dipole Magnets for the Fermi National Accelerator Laboratory (Fermilab). The procurement is being conducted by Fermi Forward Discovery Group, LLC (FFDG).

• Four (4) AOSC Chicane Dipole Magnets.

• Magnets are to be supplied as per a specified "Specification document" (not provided in this document).

• This is a firm-fixed price proposal request.

• The contract will be a subcontract resulting from FFDG's prime contract with the U.S. Department of Energy (DE AC02 07CH11359).

• Terms of payment are Net 30.

• FOB: Fermilab.

• Proposals are due by 5pm Central on May 18, 2026.

• The award will be made on a best value source selection basis, prioritizing the lowest price of technically acceptable offerors.

• FFDG intends to award without discussions.

• Required submission documents include: the completed RFP page, SARC - Subcontractor Annual Reps & Certs (Rev. 6) (if not completed in the last year), and PUR-466 - Proposal Certifications (Rev. 5).

• No specific set-aside information is provided in this document.

• All freight charges must be included in the quotation.

• General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Spencer Keske at skeske@fnal.gov or 630-840-3323.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the technical requirements for four (4) Rectangular Hybrid Chicane Dipoles intended for an application with stringent requirements on field ripple/noise.

• Procurement of four (4) dipoles.

• The dipoles should utilize a hybrid magnet design with embedded permanent magnets for the bulk of the field, providing approximately 1% precision.

• A fine-tuning coil is required for +/-5% tunability of the total field.

• A second coil is required for +/-50% tuning range to accommodate different beam energies.

• Operating currents for tuning coils should be in the one to few-ampere range.

• Integrated field quality relative to dipole component: ~1e-4 (within a 6.3-mm radius aperture).

• Nominal stray fields @ 9 cm from magnet center (on axis): <1 G.

• Field stability: Ripple/noise of the field should be approximately 1e-6.

• Temperature stabilization: Indirect-cooling system with water-cooled blocks. Maximum pressure drop across the magnet should be 60 PSI. Inlet temperature and pressure: 92F and 100 PSI. Outlet temperature interlocked at 120 F.

• Delivery: 14 weeks (or sooner) after receipt of order.

• Geometry: Open, C-shaped poles are preferred for ease of insertion/removal of vacuum chambers. Closed geometry may be considered if needed for performance or fabrication reasons, but requires consultation with Fermilab technical personnel.

• Field screens are required at magnet entrance/exit.

• Surfaces: Magnet body to be painted (except pole tips), pole tips oiled. No nickel coating on pole tips.

• Pinning: Tangential pinning preferred for separable yoke surfaces.

• Measurements: Integrated field quality and performance must be measured under nominal and maximum operating conditions and demonstrated to satisfy specifications, with the magnet thermally stabilized.

• Documentation: Comprehensive design documentation (mechanical, thermal, electrical, magnetic) required for approval before fabrication. Detailed measurements of fabricated magnets (magnetic performance, field quality, electrical performance) must be provided.

• Contact Fermilab technical personnel if the coarse-tuning range target cannot be met or if a closed geometry is needed.