Assembly

Other / Unclassified

This document is a Memorandum for the File justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It details the rationale for soliciting from a single source due to restrictive rights associated with a specific part.

This document indicates that the procurement is for a "PACKING ASSEMBLY IAW TELEDYNE DRAWING 1080300 ITEM 15, P/N 1088029-501," intended for use with EHPS. The sole source justification is based on "RESTRICTIVE RIGHTS" held by the manufacturer, Teledyne DGO, which makes the item available only from them. The required delivery date is 6/10/2026. This information is crucial for potential bidders to understand why this opportunity is not being competed broadly and to identify the specific item and manufacturer involved.

Solicitation / RFP / RFQ

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are critical for potential bidders to understand. These include requirements related to telecommunications equipment and services, supply chain security, and small business representations.

• FAR 52.204-26, 52.204-24, 52.204-25, 252.204-7016: Provisions and clauses concerning the prohibition of contracting for certain telecommunications and video surveillance equipment or services, particularly those originating from specific foreign entities or considered critical technology. Offerors must represent whether they provide or use such equipment/services and may need to provide detailed disclosures.

• FAR 52.204-27: Prohibition on the use of covered applications (e.g., TikTok) on executive agency information technology and contractor-provided IT.

• FAR 52.204-29, 52.204-30: Federal Acquisition Supply Chain Security Act (FASCSA) Orders, prohibiting the use of certain covered articles or products from specific sources. Offerors must represent compliance and disclose any exceptions.

• FAR 52.219-1: Small Business Program Representations, requiring offerors to identify their business size and status (e.g., small business, SDB, WOSB, VOSB, HUBZone).

• DFARS 252.232-7006: Wide Area WorkFlow (WAWF) Payment Instructions, detailing the electronic invoicing and payment process using the WAWF system.

• DLAD Procurement Notes: Various notes covering superseded part numbers, manufacturing phase-out, supply chain traceability, packaging/marking corrections, product verification testing, and origin inspection evaluation factors.

• FAR 52.212-2 (Addendum): Evaluation factors will include Price, Technical Capability, and Delivery. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to a responsible offeror.

• Offers will be evaluated based on Technical Capability (Acceptable/Unacceptable), then Price, and Delivery.

• The Government intends to evaluate quotes and award without exchanges with vendors; initial quotes should contain best terms.

• Vendor-specific terms and conditions that conflict with statutory or regulatory requirements may render an offer unacceptable.

• FAR 52.219-1: Requires representation of small business status. The NAICS code is 331420 with a size standard of 1,050 employees.

• This document comprises various FAR, DFARS, and DLAD clauses and provisions that are integral to the solicitation.

• Offerors must carefully review and comply with all representations, disclosures, and prohibitions outlined in these clauses.

Form / Attachment / Pricing Sheet

This document is a request for traceability documentation related to Solicitation SPMYM4-26-Q-3463. It requires bidders to provide proof of the origin of the quoted supplies, specifically Part Number P/N 1088029-501, manufactured by Teledyne.

• Requirement: Establish traceability for the quoted item back to the approved manufacturing source (Teledyne).
• Governing Regulation: Defense Logistics Acquisition Directive (DLAD) 52.217-9002.
• Acceptable Documentation (Examples):
  • A quotation from the approved source.
  • A letter from the approved source stating the bidder is an authorized dealer/distributor, or the approved source's website listing the bidder as authorized.
  • A letter from the approved source stating the bidder's supplier is an authorized dealer/distributor, along with the supplier's quotation to the bidder.
• Crucial Note: Documentation must originate from the source and cannot be altered or created by the bidder's company.

Failure to provide acceptable traceability documentation by the specified deadline will result in the rejection of the quote. Bidders must ensure they can obtain and submit the required documentation from the approved manufacturer or their authorized channels. The Contracting Officer will determine the acceptability of the provided documentation. All submitted traceability information will be treated as proprietary.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR Part 13). It serves as the only solicitation, and paper copies will not be issued. The RFQ number is SPMYM4-26-Q-3463. The requirement is for 48 units of ASSEMBLY, PACKING (Packing, 15-hole, ZZ-R-768, Rubber, Shore A, Duro 55 +/- 5, PC 15 of Dwg 1080300, P/N 1088029-501). A Certificate of Conformance (COC) and Original Qualification Evidence (OQE) of durometer testing are required.

• Item: ASSEMBLY, PACKING (P/N 1088029-501)

• Quantity: 48 Each

• Specifications: Per Teledyne Drawing 1080300, Item 15. Material: Rubber, Shore A, Duro 55 +/- 5.

• Documentation: Traceability Documentation, Certificate of Conformance (COC), OQE of durometer testing.

• FSC Code: 5330

• NAICS Code: 339991

• Small Business Standard: 600

• Delivery: Estimated delivery to Pearl Harbor in Calendar Days ARO (to be specified by offeror).

• FOB Terms: Destination.

• Ship To: PEARL HARBOR NAVAL SHIPYARD IMF, 667 SAFEGUARD STREET, BLDG 167-1, PEARL HARBOR, HI 96860-5033.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Responsibility: PPIRS will be used to determine vendor responsibility in accordance with FAR 9.104.

• Submission Deadline: 11 June 2026 at 12:00pm HST.

• Submission Method: Email quotations to Quincey.Dillenback.civ@us.navy.mil.

• Required Information in Quote: Price(s), FOB point, Cage Code, Point of Contact (name and phone), GSA contract number (if applicable), business size under NAICS Code, preferred payment method (GCPC or WAWF). Note: Net 30 Days AFTER acceptance of material is the Government's payment term.

• Required Provisions: Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• Set-Aside: 100% Small Business Set Aside.

• Sole Sourced: This requirement is sole sourced to Teledyne due to specific part number and drawing requirements. Quotations representing a different manufacturer will not be considered.

• Registration: Quoters must be registered in the System for Award Management (SAM).

• Offerors must be familiar with applicable FAR and DFARS clauses and provisions incorporated by reference.

• If not the manufacturer, provide Manufacturer's Name, Location, and Business Size.

• Vendor shall list the country of origin for each line item.