Autoclave Controls Upgrade

Solicitation / RFP / RFQ

This document outlines the requirements for the B169/670 Autoclave Controls Upgrade project at Warner Robins Air Logistics Complex (WR-ALC), Robins Air Force Base, Georgia. The primary goal is to replace end-of-life (EoL) control system components for autoclaves in Building 169 and Building 670. This modernization aims to ensure long-term reliability, integrate control architecture into the existing government enterprise network, and achieve compliance with current Department of War (DoW) cybersecurity mandates.

• Control System Modernization: Replace all EoL control hardware (PLC, HMI, VFD, etc.) and software components. Standardize control architecture and operator HMI screens. Migrate systems to current, fully supported operating systems to meet cybersecurity requirements.

• Infrastructure Consolidation and Networking: Migrate standalone control and data historian applications for Building 169 autoclaves to a centralized, networked system using existing government enterprise server infrastructure.

• System Integration: Modernize the isolated autoclave in Building 670 to meet the same hardware, software, and cybersecurity standards as Building 169 systems, ensuring secure connection to the government enterprise network.

• Specific Autoclave Assets: The project includes modernization for autoclaves of various sizes in Building 169 (10'x 20', 15'x 30', 15'x 55', 10' mini-clave) and Building 670 (10'x 30').

• Infrastructure Hardware & Software: The contractor shall provide or integrate specified hardware and software components, including control systems, data historians, networking modules, and switches. A detailed list of required components and part numbers is provided.

• Documentation: Provide one hardcopy and one electronic copy of operation and maintenance manuals.

• Period of Performance: 52 Weeks from Date of Award.

• Delivery: FOB Destination.

• Submission: Specific submission instructions for proposals or quotes are not detailed in this excerpt, but the document references various CDRLs (Contract Data Requirements Lists) for deliverables such as status reports, test reports, and safety plans.

• Evaluation: Evaluation criteria are not detailed in this excerpt.

• Not specified in this excerpt.

• Place of Performance: Building 169/670 at Robins Air Force Base, GA.

• Work Hours: Normally 0800-1600, Monday through Friday, with potential for government-adjusted hours.

• Security Requirements: Strict adherence to Government Security Regulations, Communications Security (COMSEC), and access control (DBIDS ID cards, background checks) is required.

• Supply Chain Risk Management: Procedures must be implemented to prevent counterfeit parts and malicious code.

• Environmental Management Systems (EMS) Awareness Training: Required for all contractor personnel.

• ISO 50001-Energy Management System: Contractors are subject to EnMS requirements.

• Contractor's Safety Program: Must be established and maintained in accordance with accepted Safety and Health Plans.

• Options: None specified.

Form / Attachment / Pricing Sheet

This document, "INDUSTRIAL SAFETY and HEALTH REQUIREMENTS," outlines the mandatory safety and health requirements for contractors performing work on Air Force installations. It details the Environmental, Safety, and Occupational Health (ESOH) standards, Voluntary Protection Program (VPP) requirements, contractor employee safety obligations, inspection protocols, and mishap notification procedures.

• Part I: Instructions: Emphasizes the need for a detailed contractor Safety and Health Plan that addresses specific company processes and procedures, not just general standards.
• Part II: ESOH Requirements: Covers compliance with federal, state, and local laws, OSHA standards, and specific Air Force requirements. It also details contractor responsibilities for employee safety and the importance of the Voluntary Protection Program (VPP).
• Part III: Specific Safety Areas: Lists numerous safety topics that the contractor's Safety and Health Plan must address, including but not limited to:
  • Pedestrian Crosswalks
  • Motor Vehicles
  • Foreign Object Damage (FOD) Prevention
  • Protective Barriers/Warning Signs
  • Excavations
  • Scaffolding
  • Aerial Lifts
  • Fall Protection
  • Cranes, Derricks, Hoists, Elevators, and Conveyors
  • Hazardous Materials
  • Confined Space Entry
  • Welding, Cutting, and Brazing
  • Electrical Safety
  • Lockout/Tagout Procedures
  • Machinery and Machine Guarding
  • Toxic and Hazardous Substances
  • Hazardous Communications
  • Demolition
  • Heat Stress
  • Hearing Conservation
  • Medical and First Aid
  • Grounding, Bonding of Aircraft & Avionics Equipment
  • Batteries
  • Flammable/Combustible Liquids
  • Housekeeping
  • Fire Protection
  • Explosive Safety Requirements
  • Airfield Criteria and Rescue Capabilities
  • Flight & Ground Operations
  • Lawn/Ground Services
• Part IV: Applicable References: Lists specific documents and standards that contractors must adhere to for various safety-related activities.

This document is critical for any bidder as it defines the comprehensive safety and health standards that must be incorporated into their proposed approach and executed during contract performance. Failure to comply with these requirements can lead to work stoppages, delays, fines, and rejection of the submitted Safety Plan. Bidders must ensure their proposals demonstrate a clear understanding of and commitment to meeting these stringent safety regulations.

Amendment / Modification

This amendment modifies the solicitation/contract FA857126Q0063.

• Response Due Date: Extended from 15 May 2026 to 22 May 2026.

• Line Item 0001 Description: The description for Line Item 0001 has been updated. The previous description referenced a Performance Data (PD) dated 07 January 2026, and it has been replaced with a PD dated 14 May 2026.

• List of Attachments: The Performance Data (PD) attachment has been modified. The original attachment was dated 07 January 2026, and it has been replaced with "L6WC02 PD Autoclave Upgrade Rev B" dated 14 May 2026.

• Solicitation/Contract Form (Response Due Date)

• Supplies or Services & Prices or Costs (Line Item 0001 Description)

• List of Attachments (PD)

The proposal response due date has been extended to 22 May 2026. Bidders should ensure their proposals reflect the updated Performance Data (PD) dated 14 May 2026.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from a contractor for the "B169/670 Autoclave Controls Upgrade" system. It details the specific data item (A004 - Status Report) and its associated requirements.

• Data Item Number: A004
• Title: Status Report
• Subtitle: Energy Management System - EnMS
• Authority: DI-MGMT-80368/T
• Contract Reference: PD Para 4.10
• Requiring Office: WR-ALC/402 CMXG
• Frequency: 1-Time submission for both first and subsequent submissions.
• Submission Date: To be determined (See Block 16).

This CDRL highlights a critical requirement for contractors related to the Energy Management System (EnMS). Specifically, it mandates that all personnel working on Robins AFB must complete Air Force provided initial EnMS training prior to beginning work. Contractors are responsible for ensuring their subcontractors, vendors, and employees also complete this training. The document provides contact information for the Energy Office POC and Government Representatives for further details and notifications.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Contractor's Safety Plan" as a required data item for Contract Line Item Number (CLIN) 0002, related to the B169/670 Autoclave Controls Upgrade.

• Data Item Number: A005
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Authority: DI-SAFT-82080 NOT 1/T
• Contract Reference: PD Para 4.11.1
• Submission Requirements:
  • Draft: Email to 402mxw.se.wf@us.af.mil within 10 calendar days after contract award.
  • Final: Submit 10 working days after Government (WR-ALC/SE) acceptance of the draft.
• Purpose of Safety Plan: To ensure compliance with the Occupational Safety and Health Act (OSHA).
• Review Process: The Safety Office will review the draft plan and provide acceptance or non-acceptance within 5 working days.

This CDRL mandates the submission of a Contractor's Safety Plan. Bidders must understand the requirements for preparing, submitting, and obtaining acceptance of this plan, including specific timelines and points of contact for review and communication. The plan is essential for ensuring compliance with OSHA regulations.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ No. FA857126Q0063) for commercial products or services. It is being issued as a sole-source requirement to American Autoclave Co. (0RUT9) under Other than Full and Open Competition. The acquisition is for the "L6WC02 Autoclave Controls Upgrade" at Robins Air Force Base, Georgia. The contractor shall provide all necessary parts, materials, equipment, training, and shipping to upgrade the Autoclave Systems in BLDG 169 and BLDG 670 to meet the requirements of the updated DOD mandated Windows 11 Operating System Upgrade for the Commodities Maintenance Group (CMXG).

• Upgrade of Autoclave Systems in BLDG 169 and BLDG 670.

• Implementation of the updated DOD mandated Windows 11 Operating System Upgrade.

• Provision of all necessary parts, materials, equipment, training, and shipping.

• Compliance with "Purchase Description" (PD) for full details.

• Compliance with "Industrial Safety and Health Requirements" (Appendix C).

• Solicitation Number: FA857126Q00630001

• Solicitation Issue Date: 04 May 2026

• Offer Due Date: 22 May 2026, 01:30 PM

• NAICS Code: 332420

• Size Standard: 750

• Product Service Code: 4430

• Pricing Arrangement: Firm Fixed Price

• Delivery: FOB Destination

• Period of Performance: Delivery schedule is 6 months from the date of award receipt.

• Proposals are requested and a written solicitation will not be issued separately.

• Bidders must complete blocks 12, 17, 23, 24, and 30.

• Submission instructions are detailed within the solicitation document.

• This acquisition is being solicited as a Sole-Source requirement to American Autoclave Co. (0RUT9).

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as contract administration, cybersecurity (CMMC), item unique identification, representations and certifications, and health and safety.

• An Ombudsman is appointed to hear and facilitate the resolution of concerns.

• Common Access Cards (CAC) are required for contractor personnel.

• Specific requirements for electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF) are detailed.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from the contractor. It details the "Production Acceptance Test Report" (Data Item No. A002) for the B169/670 Autoclave Controls Upgrade.

• Data Item Number: A002
• Title: Production Acceptance Test Report
• Contract Line Item Number: 0002
• System/Item: B169/670 Autoclave Controls Upgrade
• Contract Reference: PD Para 2.4.5
• Authority: DI-NDTI-80809B/T
• Requiring Office: WR-ALC/402 CMXG
• Inspection Responsibility: The contractor is responsible for inspection requirements specified in the contract. They may use their own facility unless disapproved by the Government. The Government reserves the right to witness inspections.
• Data Submission: The contractor shall provide test data to the Government Representative(s).
• Government Representatives: Contact information for Dylan Adriano, Alan Scarborough, Lisa Matney, Joseph Santillan, and Joshua Sharpe is provided.
• Submission Deadline: The first submission is due by November 20, 2025.

This CDRL outlines a specific deliverable required under the contract: a Production Acceptance Test Report. Bidders should note the requirements for this report, including its content, submission deadline, and the designated government points of contact for inspection and acceptance. This information is crucial for understanding the post-award data delivery obligations.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It details the requirements for "COTS Manuals and Associated Supplemental Data" for the "Autoclave Controls Upgrade" system.

• Data Item Number: A001
• Title: COTS Manuals and Associated Supplemental Data
• Contract Line Item Number: 0002
• System/Item: B169/670 Autoclave Controls Upgrade
• Authority: DI-TMSS-80527D/T
• Contract Reference: PD Para 1.3
• Requiring Office: WR-ALC/402 CMXG
• Frequency: 1 - time
• Submission: One (1) hardcopy and one (1) electronic copy of the operation and maintenance manuals are required at the time of equipment delivery.

This CDRL outlines a specific deliverable requirement for the contractor related to operation and maintenance manuals for the Autoclave Controls Upgrade. Bidders should note the requirement for both hardcopy and electronic submission of these manuals at the time of equipment delivery. Contact information for Government and WAWF (Wide Area Workflow) Points of Contact is provided.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies a single data item (A003) related to the "Autoclave Controls Upgrade" (System/Item B169/670) for the Environmental Management System (EMS).

• Data Item Number: A003
• Title: STATUS REPORT
• Subtitle: Environmental Management System - EMS
• Authority: DI-MGMT-80368/T, PD Para 4.9
• Frequency: 1-TIME
• Submission: First submission is due on November 19, 2025. Subsequent submissions are to be determined (See Block 16).
• Remarks: All contractor personnel working on Robins AFB must complete initial EMS Awareness Training. Documentation of this training must be provided to the Contracting Officer and Environmental Management POC. Failure to provide this documentation may result in contract termination.

This CDRL highlights a mandatory requirement for contractor personnel to complete EMS Awareness Training and submit proof of completion. Bidders should note this requirement and its potential impact on contract performance and compliance. The "Status Report" data item itself is a one-time deliverable, with specific submission dates outlined.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for Data Item A006, titled "ACCIDENT/INCIDENT REPORT." It specifies the requirements for reporting accidents and incidents related to the "B169/670 Autoclave Controls Upgrade" contract.

• Data Item Number: A006
• Title: ACCIDENT/INCIDENT REPORT
• Authority: DI-SAFT-81563 NOT 2
• Contract Reference: PD Para 4.12
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically within four (4) hours of any mishaps or incidents involving damage to DoD property or employee injuries. A follow-up electronic notification is required within three calendar days to the Government Representative and Procurement Contracting Officer (PCO).
• Information Required in Notification: Contract details, date/time/location of incident, narrative, cause, estimated cost of repair/replacement, impound authority, involved equipment/personnel, and corrective actions.
• Distribution: Specific distribution instructions are provided for WR-ALC/SE and Government Representatives, including contact information and email addresses.

This CDRL outlines a critical reporting requirement for any contractor working on the "B169/670 Autoclave Controls Upgrade" project. Bidders should understand the detailed procedures and timelines for reporting accidents and incidents, as failure to comply could have contractual implications. It highlights the importance of safety and property accountability within the contract.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ No. FA857126Q0063) for the "L6WC02 Autoclave Controls Upgrade." This is a sole-source requirement to American Autoclave Co. (0RUT9) using Other than Full and Open Competition. The procurement is for parts, materials, equipment, training, and shipping necessary to provide capability for the Autoclave Systems located in BLDG 169 and BLDG 670 to meet the requirements of the updated DOD mandated Windows 11 Operating System Upgrade for the Commodities Maintenance Group (CMXG) at Robins Air Force Base, Georgia.

• Upgrade of Autoclave Controls to meet Windows 11 Operating System requirements.

• Provision of all necessary parts, materials, equipment, training, and shipping.

• Compliance with "INDUSTRIAL SAFETY and HEALTH REQUIREMENTS" (APPENDIX C) and "Purchase Description (PD)".

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price arrangement.

• Period of Performance: Not explicitly stated, but the solicitation issue date is May 4, 2026, and the offer due date is May 15, 2026.

• Estimated Value: Not stated.

• This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

• Offer Due Date: May 15, 2026, at 01:30 PM.

• Evaluation criteria are not detailed in the provided pages.

• This acquisition is being solicited as a Sole-Source requirement to American Autoclave Co. (0RUT9).

• It is an unrestricted acquisition.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-4, and 52.212-5.

• DFARS clauses are also incorporated by reference and in full text, including those related to Cybersecurity Maturity Model Certification (CMMC) and Unique Item Identification.

• Attachments include a Purchase Description (PD) and Industrial Safety and Health Requirements (Appendix C).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide parts, materials, equipment, training, and shipping necessary to upgrade the Autoclave Systems located in BLDG 169 and BLDG 670 to meet the requirements of the updated DOD mandated Windows 11 Operating System Upgrade for the Commodities Maintenance Group (CMXG) at Warner Robins Air Force Base, Georgia.

• Upgrade 4 autoclaves (10'x 20' small, 15'x 30' medium, 10'x 30' medium, 15'x 55' large).

• Provide and install server room hardware components including:

  • Uninterruptable Power Supply (UPS)
  • Process Server
  • Active Directory Machine
  • Terminal Server
  • Engineering Workstation
  • Application Server
  • Historian
  • Reporting/Web Server
  • Support Server
  • Log Manager (SIEMS-67)
  • Configuration Change Manager (CNFIG-81)
  • Windows Update Server (WUS-7)
  • Intrusion Prevention Solution (IPS-80)

• Provide infrastructure hardware, including:

  • UPS units
  • Server cabinets
  • KVM switches
  • Rack shelves
  • Power strips
  • Cables and hardware
  • Windows Server licenses and CALs
  • Fault Tolerant Server with VMware Essentials
  • AVEVA Historian software

• Provide one (1) hardcopy and one (1) electronic copy of operation and maintenance manuals.

• Delivery: 52 Weeks from Date of Award.

• Place of Performance: Building 169/670 at Robins Air Force Base, Georgia.

• Work Hours: Normally 0800-1600, Monday through Friday, with potential for adjusted hours.

• Installation and clean-up services.

• Up to 10 days of Controls Integrator training.

• Manufacturer's 12-month warranty (2 years for the 10'x 20' autoclave rebuild).

• Contractor shall be responsible for all inspection requirements.

• Compliance with Government security regulations (32 CFR Part 117, DAFI 31-101, NISPOM).

• Secure communications methods.

• Contractor/subcontractor personnel require DBIDS ID cards for access to Robins AFB.

• Compliance with Operations Security (OPSEC) requirements.

• Supply Chain Risk Management procedures.

• Contractor personnel must wear visible identification.

• Compliance with Agency Affirmative Procurement Program (EPA-designated and USDA-designated products).

• Environmental Management Systems (EMS) Awareness Training for all personnel.

• ISO 50001-Energy Management System (EnMS) requirements.

• Contractor's Safety Program, including a Safety and Health Plan.

• Mishap notification procedures.

• Unique Item Identification (UID) for all items.

• Technology Control Plan (TCP) for export-controlled items.

Form / Attachment / Pricing Sheet

This document, "INDUSTRIAL SAFETY and HEALTH REQUIREMENTS," serves as Appendix C to a solicitation, detailing the mandatory safety and health requirements for contractors performing work on an Air Force installation. It outlines the framework for the Contractor Safety and Health Plan, which must be submitted and accepted prior to contract award.

• Part I: Instructions: Emphasizes that the Safety and Health Plan must address items in Parts II and III in detail, not just reference standards. Company-specific procedures must be attached.
• Part II: Environmental, Safety, and Occupational Health (ESOH): Details contractor responsibilities for compliance with federal, state, and local laws, including OSHA standards. It also covers Voluntary Protection Programs (VPP), contractor employee safety obligations, inspection rights by Air Force officials, mishap notification procedures, and impoundment procedures.
• Part III: Contractor Safety and Health Program: Outlines specific areas of compliance required for the contract, including but not limited to:
  • Pedestrian Crosswalks
  • Motor Vehicles
  • Foreign Object Damage (FOD) Awareness
  • Protective Barriers/Warning Signs
  • Excavations
  • Scaffolding
  • Aerial Lifts
  • Fall Protection
  • Cranes, Derricks, Hoists, Elevators, and Conveyors
  • Hazardous Materials
  • Welding, Cutting, and Brazing
  • Electrical Safety
  • Lockout/Tagout Procedures
  • Machinery and Machine Guarding
  • Toxic and Hazardous Substances
  • Hazardous Communications
  • Demolition
  • Heat Stress
  • Hearing Conservation
  • Medical and First Aid
  • Grounding, Bonding of Aircraft & Avionics Equipment
  • Batteries
  • Handling, Storage, & Use of Flammable/Combustible Liquids
  • System Modification
  • Soldering
  • Housekeeping
  • Electrostatic Discharge Sensitive Components
  • Liquid Gaseous Oxygen/Cryogenics
  • Work Stands/Platforms
  • Severe Weather Plan
  • Fire Protection for Facilities
  • Explosive Safety Requirements
  • Airfield Criteria
  • Airfield Rescue & Firefighting Capabilities
  • Acceptance/Functional Check Flight & Maintenance Operation Checks
  • Contractors Flight & Ground Operations
  • Lawn/Ground Services
• Part IV: Applicable References: Lists specific Technical Orders (T.O.s), Directives, and Standards relevant to various safety and operational aspects.

This document is critical for bidders as it defines the comprehensive safety and health standards that must be adhered to throughout the contract performance. It mandates the development and submission of a detailed Safety and Health Plan, which will be incorporated into the contract. Bidders must review these requirements to assess their capability to meet the stringent safety protocols and to accurately estimate the resources needed for compliance.