Automated External Defibrillator (AED) Monthly Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified Total Small Business vendors capable of providing Automated External Defibrillator (AED) Monthly Maintenance services. This effort aims to support approximately 28 AED devices across 10 VA Office of Information Technology (OIT) facilities throughout the contiguous United States. The information gathered will inform future acquisition strategies. Responses are due by May 21, 2026, 5:00 PM EST.
Scope of Work
The requirement involves comprehensive maintenance and support for AED devices, including medical program oversight, emergency management services notification/registration, prescriptions, monthly AED inspections, consumable supplies, and general maintenance. The anticipated contract structure is a firm-fixed-price with a 12-month base period and four 12-month option periods.
Key Requirements & Deliverables
- Medical Oversight: Provision of licensed physician oversight, AED medical prescriptions, and a Certificate of Medical Oversight.
- Post-Event Support: Data collection and documentation following AED deployment.
- Emergency Management: Ensuring compliance with federal, state, and local AED laws, including registrations and notifications.
- Inspections: Monthly inspections and testing of each AED device, with reporting and deficiency resolution within 24 hours.
- Consumable Supplies: Provision of replacement AED batteries, pads, and accessory kits as needed (initial, post-deployment, and 5-year replacements).
- Technical Support/Maintenance: Business hours technical support and coordination of warranty repairs with the manufacturer (Zoll).
- Documentation: Submission of a Contractor Project Management Plan, AED Response Protocol, monthly inspection reports, and service documentation.
Submission Requirements
Interested firms must submit the following via email to Thomas.Evans3@va.gov by May 21, 2026, 5:00 PM EST:
- Company Name, Address, and Point of Contact (POC).
- Business Size and Socioeconomic Status.
- SAM.gov Registration Status (under NAICS 334510).
- SBA Certification Status (if applicable).
- A Capability Statement (maximum 2 pages) detailing geographic capability, expertise with Zoll AED devices, interest in a future solicitation, and any feedback.
Contract & Timeline
- Contract Opportunity Type: Sources Sought
- Set-Aside: Total Small Business (SBA)
- NAICS Code: 334510 (size standard 1,250 employees)
- Response Due: May 21, 2026, 5:00 PM EST
- Published Date: May 11, 2026
Additional Notes
This notice is for market research purposes only and does not constitute a solicitation. The VA is seeking to understand market capabilities to inform future acquisition strategies.