Automatic Doors Preventative Maintenance (PM) and Repair Supplies for the Northern Cheyenne Service Unit, Lame Deer, Montana

Amendment / Modification

This amendment to solicitation 75H70926Q00002 makes the following changes:

• Extends the solicitation period.

• Adds provisions.

• Adjusts the Period of Performance.

• Addresses the Result of Questions Period.

• The Period of Performance is adjusted to 05/01/2026 to 04/30/2027.

• The solicitation period has been extended, which may impact proposal submission deadlines. Bidders should review the updated solicitation for specific changes to deadlines and requirements.

Amendment / Modification

This document is Amendment 0001 to Solicitation No. 75H70926Q00002 for NCSU Automatic Doors Preventative Maintenance & Repair Supplies. It serves as a continuation of Section B and incorporates various Federal Acquisition Regulation (FAR) clauses and provisions by reference. Key details include:

• Solicitation Type: Request for Quotation (RFQ) for commercial items.
• Procurement: Automatic Door Preventative Maintenance Service and Repair Supplies for the Northern Cheyenne Service Unit.
• Authority: FAR Part 12, Acquisition of Commercial Products and Commercial Services.
• Set-Aside: 100% Total Small Business Set-Aside.
• NAICS Code: 561210 – Facilities Support Services.
• SB Size Standard: $47 million.
• Contract Type: Anticipated single Firm-Fixed-Price Type Contract.
• Period of Performance: Base Year (05/01/2026 – 04/30/2027) with four Option Years extending to 04/30/2031.
• Attachments: Statement of Work (SOW) is in Attachment A1, and the Price Schedule is in Attachment A2.
• Qualifications: Contractor must be actively engaged in commercial door installation/maintenance with at least five years of experience and possess relevant certifications (e.g., AAADM).
• Submission Requirements: Offerors must submit a technical quote (max 4 PDF pages), past performance, price volume, and administrative volume. Technical questions are due March 12, 2026, and quotes are due April 14, 2026.
• Evaluation: Award will be based on a Best Value Continuum approach, considering technical approach, past performance, and price. Technical and past performance are weighted equally to cost or price.

This amendment primarily adds and clarifies information within Section B and incorporates numerous FAR and HHSAR clauses by reference throughout the document, impacting various sections related to contract terms, conditions, provisions, and evaluation criteria.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation 75H70926Q00002.

• Site Visit: A site visit is scheduled for April 7, 2026, at 10:00 a.m.
• Address: The correct address for the project is 420 North Cheyenne Avenue, Lame Deer, Montana 59043.
• AAADM Certification: Certification is recommended but not required by the SOW.
• Subcontractor Registration: Subcontractors are not required to be registered in the State of Montana.
• Montana State Taxes: Subcontractors are required to pay all applicable Montana state taxes.
• Native American Employment: Contractors must abide by all Tribal laws and regulations and work with the Tribal TERO department. IHS does not monitor this specific requirement.

This document clarifies key aspects of the solicitation, including logistical details like the site visit and address, and specific requirements related to certifications, subcontractor registration, taxes, and tribal regulations. Bidders should note that AAADM certification is recommended but not mandatory, and that tribal laws regarding Native American employment are applicable.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Automatic Door Preventative Maintenance Service and Repair Supplies for the Northern Cheyenne Service Unit. The procurement is conducted under FAR Part 12, Acquisition of Commercial Products and Commercial Services.

• Preventative Maintenance (PM) Service and Repair Supplies for Automatic Doors.

• Specific requirements are detailed in Attachment A1 (Statement of Work).

• Contractor must possess a minimum of five (5) years of documented experience in commercial door installation and maintenance.

• Contractor must possess expertise and certifications (e.g., AAADM) for preventative maintenance on automatic doors, especially Horton.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (04/01/2026 - 03/31/2027) with four (4) option years extending through 03/31/2031.

• Pricing Schedule: See Attachment A2. Offerors must complete and submit the provided Price Schedule.

• Technical Questions Due: March 12, 2026, 2:00 PM MST.

• Answers to questions posted: Approximately March 17, 2026.

• Quote Due Date: March 21, 2026, no later than 3:00 PM MST.

• Submission Format: Four (4) volumes (Technical, Past Performance, Price, Administrative) in a compressed PDF file.

• Evaluation Factors: Technical Approach, Past Performance, and Price. Technical and Past Performance combined are approximately equal to cost or price. The award will be made to the responsible offeror whose offer is most advantageous to the Government (Best Value Continuum approach).

• Set-Aside: 100% Total Small Business Set-Aside.

• NAICS Code: 561210 – Facilities Support Services.

• Small Business Size Standard: $47 million.

• Purchasing Agent (PA): Clarette Yellowrobe (Clarette.Yellowrobe@ihs.gov)

• Contracting Officer (CO): Johnna Spotted (Johnna.Spotted@ihs.gov)

• Contracting Officer's Representative (COR): Marlin Yarlott (Contact info distributed at award)

• Contractor's Point of Contact: To Be Determined (TBD).

Statement of Work (SOW)

To outline the requirements for a contractor to provide semi-annual preventative maintenance (PM) and replacement of consumable parts for automatic doors at the Northern Cheyenne Service Unit. The goal is to ensure proper functioning, longevity, patient access, ADA compliance, and optimized utility bills.

• Provide manufacturer-recommended PM and replacement of consumable and non-consumable parts on a semi-annual basis.

• Services cover the following doors:

  • Four (4) Horton bi-parting automatic slide doors.
  • One (1) Horton single automatic slide door.
  • Two (2) Horton 7000 simultaneous pair of ADA operators.
  • Ten (10) Horton 7000 single ADA operators.

• Tasks include comprehensive inspections, cleaning, lubrication, and adjustments.

• Replace consumable parts as needed to ensure optimal door performance.

• Adjust doors for proper operation, including opening/closing speeds and stand-open times.

• Identify and report any non-consumable parts requiring replacement.

• Provide technical support and emergency onsite repairs, parts, and labor for unanticipated problems.

• Semi-annual maintenance visits scheduled ideally in October and March.

• Work to be performed at 420 North Cheyenne Avenue, Lame Deer, Montana, 59043.

• Contractor will have access to the facility as needed.

• Efforts must be made to avoid interrupting patient and staff flow during clinic hours.

• Access will not be granted on federal holidays.

• The Facilities Maintenance Supervisor or designee will guide the contractor.

• A service report detailing maintenance performed, parts replaced, adjustments, and recommendations is required after each site visit.

• Acceptance criteria include doors functioning smoothly and efficiently, meeting manufacturer specifications, and complying with ADA requirements.

Form / Attachment / Pricing Sheet

This document is a price schedule for the opportunity, outlining the costs associated with various contract line items (CLINs) over a base year and four option years. Bidders are expected to use this schedule to provide their pricing.

• Base Year (04/01/2026 - 03/31/2027):
  • CLIN 001: Semi Annual Automatic Door PM Service
  • CLIN 002: Materials, parts, supplies and labor
• Option Year One (04/01/2027 - 03/31/2028):
  • CLIN 101: Semi Annual Automatic Door PM Service
  • CLIN 102: Materials, parts, supplies and labor
• Option Year Two (04/01/2028 - 03/31/2029):
  • CLIN 201: Semi Annual Automatic Door PM Service
  • CLIN 202: Materials, parts, supplies and labor
• Option Year Three (04/01/2029 - 03/31/2030):
  • CLIN 301: Semi Annual Automatic Door PM Service
  • CLIN 302: Materials, parts, supplies and labor
• Option Year Four (04/01/2030 - 03/31/2031):
  • CLIN 401: Semi Annual Automatic Door PM Service
  • CLIN 402: Materials, parts, supplies and labor
• All CLINs currently have a unit price and total of 0.0, indicating that pricing needs to be filled in by the bidder.

This pricing sheet is critical for bidders to understand the structure of the contract and to input their proposed costs for each CLIN. The "Grand Total" is currently listed as 0.0, meaning bidders must provide all pricing information. This document directly impacts proposal preparation and will be a key component of the evaluation process.