Avigilon CCTV cameras to include installation and programming

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification for Simplified Acquisition Procedures (SAP) under the SAT. It explains why a specific brand name (Avigilon) is required for a CCTV equipment procurement.

• Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office (NCO) 9.
• Requirement: Additional programming and installation of Closed-Circuit Television (CCTV) equipment, including Avigilon Cameras, Cisco Network switches, adapters, wall mounts, extension tubes, power supplies, POE+ switches, Avigilon Unity camera channels, panduit, conduit, cables, labor, and programming.
• Justification: The VAMC Police Services currently uses the Avigilon CCTV system, and new equipment must integrate with and maintain the security protocols of the existing proprietary system. The cameras are intended to extend coverage and match the primary secured system.
• Market Research: A Sources Sought Notice (SSN) was posted, but no responses were received from parties identifying alternative domestic brands or models capable of meeting the requirement. Several small businesses were listed as potential sources for Avigilon products.
• Set-Aside: The procurement will be a small business set-aside.
• Buy American Act: Applies, and Avigilon is an American company.

This justification indicates that the upcoming procurement will likely be for Avigilon brand CCTV equipment. Bidders should note that the requirement is for integration with an existing Avigilon system and adherence to its security protocols. The procurement is designated as a small business set-aside.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the installation of a new Avigilon CCTV system at the VA Medical Center in Memphis, TN. The project involves the installation and programming of CCTV equipment, including Avigilon Cameras, Cisco Network switches, adapters, mounts, power supplies, and associated hardware. The goal is to extend and integrate coverage with the existing VA Police secured Avigilon CCTV system.

• Installation and programming of Avigilon CCTV system components.

• All items must be password protected and adhere to current system and security protocols.

• Equipment may be substituted or upgraded with prior notification and approval.

• Conduit to be run under existing ceiling and marked for CCTV use.

• Final connections to be maintained by an Avigilon Certified Company.

• Personnel performing work must possess knowledge and skills in Avigilon CCTV Systems.

• Key Personnel must be designated for technical questions.

• Work hours are Monday-Friday, 8:00 AM - 4:30 PM, excluding Federal Holidays.

• All individuals must wear a badge while on site and check in daily with VA Police.

• Parking is limited; offsite parking is suggested.

• This is an "all-or-none" single award firm fixed price RFQ.

• Period of performance is not explicitly stated but implies completion within the project scope.

• Estimated value is not stated.

• Questions due by 05-17-2026, 10:00 AM EST.

• Quotations due by 05-19-2026, 10:00 AM EST via email to Ryan.Mick@va.gov.

• Offers must be submitted on SF 1449 or letterhead stationery.

• Key submission requirements include solicitation number, offeror details, technical description, price, warranty, and acknowledgment of amendments.

• Offerors must be active in SAM at the time of offer and award.

• Technical proposal requires proof of brand name (Avigilon) and OEM Authorization, and Avigilon certified technicians.

• Evaluation factors: Technical Spec, Price, Delivery, and Warranty.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• This acquisition is set aside for Small Business.

• NAICS code: 561621, Size Standard: $25 Million.

• A site visit is urged and expected. Coordination is required with Charles Pigue II (Charles.Pigue@va.gov, 901-577-7230).

• Offerors must provide an authorized distributor letter/partnership for Avigilon dated within the last 6 months.