Award Notice | AcuStaf Labor Management Software - Licensing , training, implementation | VISN 04 VA Medical Centers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 4 (NCO 4), has issued an Award Notice for a FAR Part 8 Blanket Purchase Agreement (BPA) for AcuStaf Labor Management Software (LMS) licensing, training, and implementation. This BPA, with an estimated period of performance from May 24, 2026, to May 23, 2031 (base period plus four option years), was sole-sourced to Acustaf Development Corporation, an SBA-verified Veteran Owned Small Business (VOSB), to support VISN 04 VA Medical Centers in locations such as Lebanon, PA.
Scope of Work
The Acustaf LMS is a proprietary, automated, and standardized scheduling system designed to enhance efficiency, data quality, and decision-making for staff scheduling within VA Medical Centers. Key functionalities include:
- Integration with VISTA and other VA systems (e.g., VANOD, NDNQI).
- Automated tracking of schedules, leave, FMLA, licenses, and employee assignments.
- Real-time communication for schedule changes.
- Reporting on staffing levels and the "true cost of business."
- Customization capabilities for specific department needs.
- Comprehensive training for users and system administrators.
Contract Details
- Type: Blanket Purchase Agreement (BPA) under the Multiple-Award Schedule Program (GSAR 538.7104-3).
- Awarded To: Acustaf Development Corporation (VOSB).
- FSS Contract Number: GS-35F-0408X.
- Period of Performance: May 24, 2026, to May 23, 2031 (base period + four option years).
- Product Service Code: DA10 (Support Services, Delivered As A Service Contract).
Justification for Sole Source
The sole source justification, in accordance with GSAR 538.7104-3(b)(ii), states that the Acustaf LMS is the only software approved by the VA with the capability to interface seamlessly with VISTA and other related VA systems. Extensive market research confirmed the absence of any other comparable or acceptable labor management system possessing these unique and critical capabilities.
Market Research & Next Steps
Market research included reviewing acquisition history, FPDS, VA's Adds Up portal, GSA eLibrary, NASA SEWP, and posting a Notice of Intent to sole source on SAM.gov, which yielded no objections. Acustaf Development Corp is an SBA-verified Veteran Owned Small Business. The BPA will undergo annual reviews, with ongoing market research to identify potential alternative systems before any follow-on contract or ordering vehicle is established.