AXXIS or equivalent Subscription Service

Justification for Other Than Full and Open Competition

This document justifies the sole-source procurement of a subscription renewal for AXXIS Software LLC's data services. These services allow DLA Energy to view and upload market pricing data into its systems to adjust contract prices for fuel supplied by DLA Energy's vendors. The subscription covers a 12-month period from June 1, 2026, to May 31, 2027.

• AXXIS Software provides data and associated services for monitoring and analyzing electronic prices of refined petroleum products from over 400 locations across the U.S.

• The data is converted into a format that feeds directly into DLA Energy's Enterprise Business System (EBS), a SAP-based system for financial and supply chain operations.

• These services are critical for DLA Energy's ability to load published prices into fixed-price fuel contracts with economic price adjustment clauses.

• AXXIS uses proprietary methods for data collection and publication.

• The services must comply with DLA's mandatory IT security policies and utilize a required security protocol for data transfer via File Transfer Protocol (FTP) directly into EBS.

• This is a follow-on action to a previous contract (SPE604-25-P-9310).

• DLA Energy has contracted with AXXIS for these services for over thirty years.

• The services provided are commercial.

• The estimated value of the proposed action is not explicitly stated but is referenced.

• Not applicable, as this is a justification for other than full and open competition.

• This procurement is justified for other than full and open competition under 10 U.S.C. 2304(c)(1) and FAR Part 6.302-1(a)(2) due to AXXIS being the sole responsible source.

• AXXIS is identified as the sole producer of the proprietary software and the only source able to provide the unique data services in the required format and with the necessary security protocols.

• Market research identified AXXIS and OPIS as capable of providing comprehensive terminal truck-loading rack data. However, AXXIS is a subset of OPIS offering unique data not available elsewhere.

• A potential vendor, Vesequ, responded to a sources sought notice but was determined to lack the technical capabilities for data formatting and FTP delivery.

• The proprietary nature of AXXIS's information prevents the development of a purchase description suitable for full and open competition.

• DLA has no current plans to compete future contracts for these services but will assess feasibility if another potential source emerges.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically for "Periodic Publishers" services. The contract is for the Defense Logistics Agency (DLA) and has an estimated award amount of $603,075.00.

• The core deliverable is "Periodic Publishers" services, broken down into four line items (0001-0004).

• The specific nature of "Periodic Publishers" is detailed in an attached Statement of Work (SOW).

• The contract requires a new online subscription that grants unlimited access across multiple DLA Energy sites, including remote and satellite sites.

• The service must be accessible and operational 99.9% of the time during the period of performance.

• Axxis Software LLC will provide the data via an SFTP site and offer support during business hours (7 AM to 7 PM Central / 8 AM to 8 PM EST).

• Contract Type: Firm Fixed Price.

• Period of Performance: June 1, 2026, to May 31, 2027.

• Estimated Total Award Amount: $603,075.00.

• Proposals are due by the date specified in Block 8.

• Payment will be made by DEF FIN AND ACCOUNTING SVC.

• Invoices must be submitted through the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) system.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with 52.212-3 and 52.212-5 attached.

• The acquisition is set aside for Small Business.

• NAICS Code: 513120 with a size standard of 1,000 employees.

• Several FAR and DFARS clauses are incorporated by reference, with specific updates and additions noted.

• The Axxis Software, LLC document titled "Terms and Conditions With Exhibit for Data Products Licensed to United States Government Agencies" is incorporated, but government terms and conditions will supersede in case of conflict.

• The contract may not continue service after May 31, 2026, without written authorization. Renewal requests must be received 90 days prior to expiration.