B300 Waterfront Machine Shop Roof and HVAC Repair Portsmouth Naval Shipyard

Solicitation / RFP / RFQ

This solicitation is for a Design-Bid-Build (DBB) project to perform roof and HVAC repair at the B300 Waterfront Machine Shop, Portsmouth Naval Shipyard (PNSY), Kittery, Maine. The existing roof system has exceeded its service life and is causing interior water infiltration. The HVAC systems, original to the building (1979-1984), require replacement due to deterioration and RCRA 8 metals deposition. The project also includes replacement of the fire alarm, mass notification, and fire sprinkler systems, as well as the main service transformer and associated switchgear.

• Removal and replacement of the existing TPO roof membrane assembly.

• Removal or abandonment of existing HVAC ductwork.

• Containment and abatement of RCRA 8 dust and asbestos-containing materials within ductwork.

• Replacement of the existing steam to hot water plant.

• Installation of unit heaters and dedicated outdoor air systems for heating and ventilation.

• Replacement of the existing fire alarm and mass notification system.

• Replacement of the fire sprinkler system.

• Replacement of the 2500 kVA main service transformer and associated switchgear (15 kV service switch, 480V main and feeder switchgear).

• Site improvements including utility construction and restoration of disturbed areas.

• Contract Type: Firm-Fixed Price (FFP) Construction Contract.

• Estimated Magnitude: Between $25,000,000 and $100,000,000.

• Period of Performance: 925 calendar days after award.

• Proposals are due by 02:00 PM local time on March 2, 2026.

• Evaluation Factors: Corporate Experience, Management Approach & Schedule, Safety, Past Performance, and Small Business Utilization and Participation. These non-cost/price factors are collectively equal in importance to price.

• Proposals will be evaluated using a tradeoff process, with award made to the offeror representing the best value.

• All correspondence regarding this solicitation shall be submitted through the Pre-Proposal Inquiry process.

• This solicitation is being issued as UNRESTRICTED FOR FULL AND OPEN COMPETITION.

• NAICS Code: 236220

• Size Standard: $45,000,000

• A site visit is mandatory and referenced in Section 00 21 16.

• All correspondence regarding this solicitation shall be submitted through the Pre-Proposal Inquiry process detailed in Section 00 21 16.

• Offerors are urged and expected to inspect the site where the work will be performed.

• Defense Priorities Allocation System (DPAS) Priority Rating: DO-C2.

Form / Attachment / Pricing Sheet

This document is the "Pre-Proposal Inquiry Submission Form" for Solicitation N4008526R0029, "DESIGN-BID-BUILD, WATERFRONT MACHINE SHOP ROOF & HVAC REPAIR, PORTSMOUTH NAVAL SHIPYARD (PNSY), KITTERY, MAINE". It is intended for bidders to submit questions regarding the solicitation.

• The form includes fields for 'Submitted By', 'Date Submitted', 'Reference', 'Page', 'Section', and 'Paragraph' to structure inquiries.
• A primary column is designated for 'Question'.
• The form is designed to be left blank by the government, indicating it's for bidder use.

This form is crucial for bidders who have questions about the solicitation requirements, specifications, or any other aspect of the opportunity. It provides the official method for submitting these inquiries to the government, ensuring they are logged and addressed. Using this form ensures that questions are submitted in the expected format for review and potential response.

Form / Attachment / Pricing Sheet

This document contains multiple attachments related to the "B300 Roof and HVAC Repairs" project. Attachment A outlines requirements for crane and rigging gear operations, serving as a checklist for compliance with NAVFAC and OSHA standards. Attachment A2 details specifications for firestopping inspection reports, including content requirements and submission deadlines. The main body of Attachment A2 provides detailed specifications for electrical systems, materials, and installation procedures for the project.

• Crane and Rigging Gear Requirements (Attachment A): Includes checklists for crane company information, competent rigger identification, and operational safety aspects (e.g., load verification, ground support, safety devices, personnel safety, overhead power lines). Requires documentation for tower cranes, foundations, and inspections.
• Firestopping Inspection Report (Attachment A2): Specifies that reports must confirm firestopping work meets manufacturer and project requirements. Requires a cover page with project details, drawings indicating penetration locations, and a summary page detailing systems, quantities, deficiencies, and observations. Reports are due 14 days before government acceptance testing.
• Electrical Systems Specifications (Attachment A2): Covers shop drawings, product data, test reports, and O&M data for electrical systems. Details requirements for materials (conduit, wires, boxes, motors, transformers) and installation procedures. References industry standards (UL, NFPA 70, NEMA, ANSI, ASTM) and includes quality assurance and testing requirements.

Bidders involved in crane/rigging operations, firestopping, or electrical work must adhere to these detailed specifications. Understanding the crane and rigging checklist is vital for safety compliance and operational approval. Meeting the firestopping inspection report requirements is crucial for successful acceptance testing. The electrical specifications define the technical scope, materials, and installation methods, directly impacting cost estimation and project execution for the "B300 Roof and HVAC Repairs" opportunity.

Form / Attachment / Pricing Sheet

This document is a Contractor's Exempt Purchase Certificate from the Maine Revenue Services, Sales, Fuel & Special Tax Division. It is used to certify that a contractor is engaged in a construction contract for an exempt organization, activity, or government agency and is therefore exempt from sales and use tax on materials purchased for the project.

• Fields to identify the exempt agency/entity, its address, and the project location/nature.
• Checkboxes to indicate the reason for exemption: a valid exemption certificate, federal/state/local government agency status, or construction of a certified water/air pollution facility.
• Certification that purchased materials will be permanently incorporated into real property for the exempt entity.
• Fields for the retailer's certificate number (if applicable), contractor's name and address, purchaser's name, signature, title, and date.

Bidders may need to use this form to claim tax exemptions on materials purchased for a government or other tax-exempt project. It outlines the information required to certify tax-exempt status for construction-related purchases in Maine.

Form / Attachment / Pricing Sheet

This document is an "Individual Small Business Subcontracting Plan" that must be submitted by entities other than small businesses. It is intended to satisfy the requirements of Federal Acquisition Regulations (FAR) 19.704.

• Contract Value: Section 1.a requires the total contract value, including options.
• Subcontracting Goals: Section 2 outlines dollar and percentage goals for subcontracting to various categories of businesses, including Large Business (LB), Small Business (SB), HUBZone SB, Women-Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), AbilityOne, and Alaskan Native Corporations & Indian Tribes.
• Products/Services: Section 3 requires a breakdown of the principal products and/or services planned for subcontracting within each business category.
• Methodology: Sections 4 and 5 require a description of the methods used to develop subcontracting goals and identify potential sources.
• Reporting: Sections 6, 7, 8, 9, 10, 11, 12, 13, 14, and 15 detail the requirements for administering the subcontracting program, including record-keeping, reporting (ISR/SSR via eSRS), outreach efforts, and payment terms.
• Attachment 1: Provides a template for detailing Base Period and Option Year Subcontracting Goals.

This document is crucial for potential prime contractors (specifically those that are not small businesses) bidding on this opportunity. It outlines the mandatory requirements for establishing and reporting on subcontracting goals with various small business categories. Bidders must understand these requirements to prepare a compliant proposal and to plan their subcontracting strategy effectively. The specific goals and methods described in this plan will inform how subcontractors are sought and utilized.

Form / Attachment / Pricing Sheet

This document, Attachment H - Small Business Participation Commitment Document (SBPCD), is a required form for all offerors (both large and small businesses) responding to RFP N40085-26-R-0029 for the DESIGN-BID-BUILD (DBB), B-300 WATERFRONT MACHINE SHOP ROOF & HVAC REPAIR at PORTSMOUTH NAVAL SHIPYARD.

It is used to provide supporting information for the evaluation of Factor 5, Small Business Utilization and Participation. This is the only form that will be evaluated for determining the offeror's small business participation commitment. Information provided in any other format will not be evaluated.

• Offeror Information: Requires identification of the prime contractor's size (Large Business or Small Business) and, if a Small Business, applicable socioeconomic categories (SDB, WOSB, EDWOSB, HUBZone SB, VOSB, SDVOSB).
• Subcontracting Breakdown: Requires the total contract value (TCV), the value of work to be self-performed by the prime offeror, and the total value of work to be subcontracted.
• Small Business Participation Table: Requires offerors to detail their proposed small business participation, including dollar value and percentage of TCV, broken down by specific business categories (Total SB, SDB, WOSB, HUBZone, VOSB, SDVOSB). A minimum total small business subcontracting requirement of 20% is stated.
• Explanation/Rationale: If the minimum 20% small business participation is not met, or if no subcontractors are identified with firm commitments, a detailed explanation is required. Large Business offerors not intending to subcontract must also provide a detailed explanation.
• Firm Commitments Table: Requires identification of specific Small Businesses with whom firm commitments are in place, including their category, the products/services they will provide, and the nature of the commitment (e.g., teaming agreement, joint venture, letter of commitment).

This form is critical for bidders to accurately document and demonstrate their commitment to small business participation. Failure to complete this form correctly or meet the minimum 20% requirement without adequate justification could negatively impact the evaluation of their proposal under Factor 5. Bidders must carefully plan their subcontracting strategy and secure commitments to complete this document accurately.

Form / Attachment / Pricing Sheet

This document, Attachment F, is the NAVFAC/USACE Past Performance Questionnaire (PPQ). It is to be utilized for all evaluations that require a Past Performance Questionnaire.

• Solicitation Submittal Requirements:
  • If a completed CPARS evaluation is available, it must be submitted with the proposal. A PPQ should NOT be submitted if a completed CPARS is available.
  • If a CPARS evaluation is not available, the PPQ is provided for the offeror or its team members to submit to the client for each project included in the proposal. Offerors must ensure correct client contact information (phone and email) is provided.
  • Completed PPQs should be submitted with the proposal. If an offeror cannot obtain a PPQ before the closing date, they should submit the first page of the PPQ with contract and client information.
  • Offerors should follow up with clients/references to ensure timely submittal.
  • Questionnaires may be submitted directly to the Government's point of contact, Mary Ann Pool, via email prior to the proposal closing date.
  • PPQs or CPARS previously submitted for other RFPs cannot be incorporated by reference.
• PPQ Form Sections:
  • Contractor Information: To be completed by the contractor, including firm name, address, contact info, CAGE code, UEI, and details about the work performed (prime/subcontractor, percentage of work).
  • Contract Information: Details about the contract, including number, type, title, location, award/completion dates, and price.
  • Project Description: Description of the project and its relevance to the current submission.
  • Client Information: To be completed by the client, including name, title, contact info, role in the project, and date questionnaire completed.
  • Adjective Ratings and Definitions: Provides definitions for ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) used to evaluate contractor performance across various categories.
  • Evaluation Categories: Includes sections for Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
  • Remarks: Space for additional comments, strengths, weaknesses, deficiencies, or other relevant information.

This document outlines the specific requirements and process for submitting past performance information. Bidders must understand when to submit a CPARS versus a PPQ, how to obtain and complete the PPQ, and how their past performance will be evaluated. The detailed rating criteria within the PPQ also provides insight into what aspects of performance are most valued by the Government.

Form / Attachment / Pricing Sheet

This document, "Attachment E - Construction Experience Project Data Sheet," is a form required for bidders to provide detailed information about their past construction experience. It is used to assess a bidder's qualifications and relevant project history.

• Project Identification: Allows selection of up to five previous projects (CON #1-5).
• Experience Details: Requires firm name, address, contact information, UEI Number, and Cage Code.
• Role in Project: Specifies whether the firm acted as Prime Contractor, Sub Contractor, Joint Venture, or Other, and the percentage of work performed.
• Contract Information: Includes contract number, title, location, award date, and completion date.
• Type of Work: Categorizes the project (New Construction, Renovation, Repair, Alteration, Other).
• Contract Type: Details the contract type (Firm-Fixed Price, Cost/Time and Material, Other).
• Project Description: Requires a detailed description of the project, its relevancy to the RFP, unique features, square footage, and construction methods. For design-build projects, a description of the design effort is needed.
• Self-Performed Work: Asks for a detailed description of work the firm self-performed.
• Other Information: A section for any additional relevant details.

Bidders must complete this form accurately and thoroughly for each relevant past project. The information provided will be crucial for the government's evaluation of the bidder's experience and capability to perform the work described in the solicitation. Failure to provide complete and satisfactory information may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is a Price Schedule that requires bidders to provide line-item prices for various components of the Project B300 Roof and HVAC Repair. It outlines the structure for pricing the base contract and potential option items.

• CLIN 0001 (Base Price): Covers the entire work for Project B300 Roof and HVAC Repair, including upgrades and repairs to specific building systems (roof, mechanical, electrical, fire sprinkler, fire mass notification and alarm). It explicitly excludes work detailed in other priced line items.
• CLIN 0001A: Subtotal for hazardous material sampling, abatement, removal, mitigation, and monitoring in Building 300.
• CLIN 0001B: Subtotal for removal of existing ballasted membrane roof down to the existing steel deck.
• CLIN 0001C: Subtotal for installation of a new fully adhered TPO roof membrane assembly.
• CLIN 0001D: Subtotal for construction of the fire pump room.
• CLIN 0001E: Subtotal for truss reinforcement work and roof top unit support framing.
• CLIN 0001F: Subtotal for demolition of the existing sprinkler system.
• CLIN 0001G: Subtotal for installation of the fire protection system.
• CLIN 0001H: Subtotal for providing and installing the fire alarm system.
• CLIN 0001I: Subtotal for demolition of existing 480V panelboards and installation of new electrical equipment.
• CLIN 0001J: Subtotal for demolition and abandonment of existing HVAC equipment.
• CLIN 0001K: Subtotal for installation of all HVAC equipment and systems.
• CLIN 0001L: Subtotal for all civil and site work.
• CLIN 0001M: Subtotal for replacement and expansion of Switchgear 4.
• CLIN 0001N: Subtotal for all cybersecurity work.
• Option Items (CLINs 0002-0013): Various unit prices for specific tasks such as ACM abatement (stick pin adhesive, sealant) and wiring installation of different gauges.

This document is critical for bidders to understand the cost structure of the opportunity. Bidders must provide detailed pricing for each CLIN and option item as specified. The government will evaluate offers based on the total price, with specific notes on how unit prices and extended totals will be reconciled. The document also outlines the government's right to award option CLINs and the potential impact on the contract completion date and bonding requirements if options are exercised.

Form / Attachment / Pricing Sheet

This document is the "Procurement Integrated Enterprise Environment (PIEE) Vendor Registration Guide." It provides step-by-step instructions for vendors to register for an account and obtain necessary roles within the PIEE platform, which is used by the Department of Defense (DoD) for managing solicitations.

• New User Registration: Details the process for new users to self-register, including selecting the 'Vendor' user type, creating a User ID and password, setting up security questions, completing user profile and supervisor/company information, and selecting roles (Proposal Manager or Proposal View Only).
• Existing User Role Addition: Outlines steps for existing users to log in, navigate to 'My Account,' and add additional roles.
• Roles: Explains the two primary vendor roles: 'Proposal Manager' (required to submit offers) and 'Proposal View Only.'
• Support Information: Provides contact details and links for 'Getting Started,' 'Account Support,' and 'Technical Support.'
• Roles and Actions/Functions Matrix: Depicts available actions and menu items for each vendor role.

This guide is crucial for any bidder intending to respond to solicitations posted on the PIEE platform. It ensures vendors can successfully register, obtain the necessary 'Proposal Manager' role to submit offers, and understand how to navigate the system for opportunity participation.

Form / Attachment / Pricing Sheet

This document comprises multiple attachments and plans related to the "PNSY B300 Roof and HVAC Repairs" project. It includes a comprehensive guide to abbreviations and symbols, architectural drawings, fire suppression plans, general and specific "keynotes" for various systems (demolition, steam, hot water, controls), and detailed electrical plans.

• Abbreviations and Symbols: A reference guide for interpreting technical terminology and graphical representations in construction documents.
• Architectural Drawings: Include general notes, legends, partition types, ceiling types, roof assemblies, device mounting heights, various plan views (floor plans, roof plans, rigging plans, reflected ceiling plans, elevations), and specific details.
• Fire Suppression Plans: Detail the layout and specifications for the fire suppression system, including a "Sprinkler System Schedule" with design criteria for different hazard classifications and "Drawing Keynotes" for specific sections.
• General and Specific Keynotes: Provide instructions for demolition, new steam and hot water piping installations, and detailed operational sequences for HVAC components (ARUs, ERVs, Unit Heaters, etc.). Includes equipment schedules for various HVAC units.
• Electrical Drawings: Cover demolition and installation plans for multiple bays and floors, one-line diagrams for electrical distribution, panelboard schedules, and details for conduit, grounding, and telecommunications infrastructure.

This collection of documents is critical for bidders to fully understand the project scope. It provides essential details for interpreting all other project documents, estimating costs accurately, planning construction methods, and ensuring compliance with all specified requirements for roofing, HVAC, fire suppression, and electrical systems. The electrical plans, in particular, detail extensive demolition and new installation work, requiring careful review for accurate bidding.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Historical Small Business Utilization," is a form to be completed by all offerors (both large and small businesses). It is intended to provide supporting information for the evaluation of Factor 3, Small Business Utilization and Participation, related to the opportunity. Offerors must use this specific form; alternative formats or addendums will not be evaluated.

• Project Details: For each project submitted under Factor 1, Corporate Experience, offerors must include:
  • Contract/Task Order Number
  • Project Title
  • Offeror's Business Size (Large or Small)
  • How the contract was performed (Prime, Subcontractor, or JV Member)
  • Whether a subcontracting plan was required (Yes/No)
• Subcontracting Breakdown: For each project, offerors must detail:
  • ACTUAL: Whole dollar amounts and percentages for Total Project Dollar Value, Total Self-Performed Value, Total Subcontracted Value, and breakdowns for Small Business Concerns (overall, SDB, WOSB, HUBZone, VOSB, SDVOSB) and Large Business Concerns.
  • GOAL: Whole dollar amounts and percentages for established goals, if applicable.
• Unmet Goals/No Achievement: Specific sections are provided to explain any unmet goals or instances of zero small business subcontracting achievement.

This form is critical for bidders to demonstrate their historical commitment and achievements in utilizing small businesses. Accurate and complete submission of this historical data is required for the evaluation of Factor 3. Offerors must round all percentages to the nearest tenth of a percent. Failure to use this form or provide complete information may result in non-evaluation.