B529--Services - Central Institutional Review Board - VACO

Amendment / Modification

This amendment extends the deadline for answers to vendor questions from May 20, 2026, to May 28, 2026. It also extends the offer due date and time from May 28, 2026, to June 4, 2026, at 10:00 AM EDT.

• Answers to Questions Posting Date
• Offer Due Date/Time
• Updated Attachments 1 and 2

The proposal submission deadline has been extended to June 4, 2026, 10:00 AM EDT. Updated versions of Attachment 1 (Estimated Quantities and Price List v3) and Attachment 2 (Past Performance Survey V2) have been provided.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the Department of Veterans Affairs (VA) to gather feedback on contractor performance for the "Central IRB Support Services to the VA’s Million Veteran Program (MVP)" opportunity (Solicitation # 36C24E26R0007). It is sent to references to evaluate a contractor's past performance.

• Contractor Information: Fields for Contractor Name, Subcontractor Name (if applicable), BPA/Contract/Task Order Number.
• Evaluator Information: Fields for Name, Title, Company/Organization, Telephone, and E-mail of the person completing the evaluation.
• Performance Ratings: A 5-point rating scale (1-5, with N/A option) for Overall quality/satisfaction, Delivery performance, Satisfaction with the quality of service delivered, Satisfaction with problem resolution, and Satisfaction with the quality of contractor personnel.
• Specific Questions: Questions regarding cure notices, terminations for default, likelihood to award another contract, discussion of adverse performance, past performance database filing, and option exercise.
• Contract Details: Fields to provide the contract period of performance, dollar value, and a brief description of services provided.
• Attachments: Encourages attaching any past performance database reports or other relevant materials.

Bidders should be aware that this questionnaire will be used to evaluate their past performance. They should ensure their references are prepared to complete it accurately and promptly. The questions focus on key areas of performance that the VA considers critical for contract award. The solicitation number (36C24E26R0007) should be included in the email subject line when returning the completed questionnaire to michael.haydo@va.gov.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Estimated Quantities and Price List v3.xlsx", provides estimated quantities for tasks across a five-year period and details estimated travel costs. It serves as a pricing sheet to inform bidders about the expected workload and associated travel expenses.

Tasks (Sheets: Tasks):

• Details three main tasks (Task 1, Task 2, Task 3) broken down by year for five years.
• Provides estimated hours for each task, allocated across different roles (Program/Project Manager, Protocol Coordinator).
• Totals estimated hours per year and for the entire period.
• Indicates zero sub-totals, travel for periods, and grand total for estimated hours, suggesting the primary focus is on task hours rather than a fully costed proposal within this sheet.

Travel (Sheets: Travel):

• Outlines estimated travel costs for a base period and four option periods.
• Includes categories such as Air Fare, Lodging, Rental Car, Per Diem, etc.
• Shows a total estimated travel cost of $0.00 for all periods, indicating that travel costs are either not applicable, to be provided separately, or are to be determined by the bidder.

This document is crucial for bidders to understand the estimated labor effort required for the contract and the government's initial assumptions regarding travel. Bidders should use this information to develop their pricing proposals, paying close attention to the estimated hours for each task and role. The zero travel cost estimates may require bidders to make specific assumptions or seek clarification on how travel expenses should be incorporated into their bids.

Form / Attachment / Pricing Sheet

This spreadsheet provides estimated quantities and a price list for a five-year contract (2026-2031) for ORPP&E Administrative and Technical Support Services.

• The sheet outlines estimated quantities for services over five 12-month periods (Base Period and four option periods).
• It includes columns for Unit Cost and Total Cost for each service within each 12-month period.
• A Grand Total Price over all periods is to be calculated.

This document is crucial for bidders to understand the potential scale of services required and to develop their pricing strategies. Bidders should use this as a basis for estimating their costs and preparing their price proposals. Actual quantities and units will be ordered via task orders based on the prices provided.

Solicitation / RFP / RFQ

This solicitation is for Institutional Review Board (IRB) Technical Support Services for the VA Central IRB, supporting the VA Office of Research and Development (ORD). The objective is to acquire technical and professional assistance to manage human subject research applications and post-approval monitoring.

• Provide a Program/Project Manager and up to six (6) Protocol Coordinators.

• Services include protocol review and processing, meeting support (agendas, minutes, letters), and administrative/technical support (SOPs, forms, file audits, toll-free line support).

• Develop and submit a Project Management Plan (PMP) within 30 days of award.

• Provide Transition-in Plan 30 days prior to contract start and Transition-out Plan 60 days prior to contract end.

• All contractor personnel require background investigations.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with firm-fixed-price task orders.

• Period of Performance: Five (5) year base contract with an ordering period estimated from 6/15/2026 to 6/14/2031.

• Estimated Maximum Ceiling: $6,000,000.00 over five years.

• Guaranteed Minimum: $10,000.00.

• Proposals are due by May 28, 2026, 10:00 am EDT.

• Questions are due by May 14, 2026, 10:00 am EST.

• Proposals must be submitted electronically via email to michael.haydo@va.gov.

• Evaluation will be based on Contract Forms and Administration, Technical Capability, Past Performance, and Price.

• Technical Capability will be assessed on Proposed Personnel, Technical Approach, Management, and Relevant Experience.

• This acquisition is set aside solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer and award.

• Standard Form 1449 is the solicitation form.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire being used by the Department of Veterans Affairs (VA) for an upcoming Indefinite Delivery/Requirements contract to provide support for the VA’s Million Veteran Program (MVP). The MVP initiative focuses on Tumor Normal Matched Genomics Testing, data collection, program management, Veteran recruitment, engagement, and retention, as well as survey development and mailing.

• The questionnaire requests ratings on several performance areas, including overall quality/satisfaction, delivery performance, satisfaction with service quality, problem resolution, and quality of contractor personnel.
• It includes specific questions about the issuance of cure notices, terminations for default, and whether the contractor would be awarded another contract.
• It also asks for details on the contract period of performance, dollar value, and a description of services provided.
• Evaluators are asked to provide comments and attach any relevant past performance database reports or other supporting materials.

This questionnaire is a critical tool for the VA to gather feedback on potential contractors' past performance. Bidders should be aware that their past performance will be evaluated using this instrument. The questions focus on key aspects of contract execution, and the responses will directly influence the VA's decision-making process. Completed questionnaires are to be emailed to michael.haydo@va.gov with a specific subject line format: [Company Name] – Past Performance Questionnaire– 36C24E26R0007.