B533--Potable Water Testing

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive potable water testing services for the George E Wahlen Veterans Medical Center (VAMC) and the Salt Lake City VA Medical Center (SLC VAMC) to ensure compliance with federal, state, and local regulations, and Veterans Health Administration directives.

• Furnish all labor, supervision, materials, and equipment for microbial, chemical, and water quality testing.

• Conduct testing for Legionella, bacteria (total coliform), disinfection-byproducts (Total Trihalomethanes and Haloacetic Acids), and lead & copper analysis.

• Collect water samples at the VAMC facilities by Certified Water Operators.

• Deliver samples to a certified laboratory for testing.

• Submit all test results to the Contracting Officer’s Representative (COR).

• Submit water quality sampling results to the Utah Division Drinking Water via the Compliance Monitoring Data Portal for disinfection-byproducts, total coliform, and lead and copper.

• Provide Legionella data to the COR using the specified template (Attachment E).

• Support the development of the Annual Drinking Water Quality Consumer Confidence Report and Public Notices as required.

• Compliance with all Federal, State, and local laws, rules, and regulations governing water quality testing per permit UT18173.

• Use of Utah certified labs for DBP, total coliform, and lead/copper analysis (Attachment J).

• Use of a CDC Environmental Legionella Isolation Techniques Evaluation (ELITE) certified lab within a 500-mile radius for Legionella testing, with proof of certification required in the offer.

• Adherence to specific EPA methods for analyses (e.g., EPA Methods 524.2, 552.2, 200.8, 9223B).

• Meeting specific testing frequencies and quantities as outlined in the SOW (e.g., 36 bacteria tests/yr, 8 DBP sets/yr, 444 Legionella samples/yr, 20 Lead & Copper tests/3 yrs).

• Ensuring viable samples arrive at the lab within holding temperatures and times; resampling at contractor's expense if compromised.

• Samples collected during normal business hours (Mon-Fri, 8:00 am-5:00 pm), excluding federal holidays.

• Place of performance is the George E Wahlen Veterans Medical Center and Salt Lake City VA Medical Center.

• Contractor staff must be Certified Water Operators with state-required training.

• Contractor must provide all sampling and shipping supplies.

• Contractor must provide written confirmation of data submission to the Compliance Monitoring Data Portal.

• C&A requirements do not apply; no Security Accreditation Package is required.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Legionella Sampling Plan v2.docx," outlines the Environmental Testing Protocol for the Legionella Detection Program at the George E. Wahlen VA Medical Center. It details the requirements for water sampling for Legionella detection, specifying locations, frequency, and procedures.

• Sampling Sites: Includes patient care areas (Buildings 1, 3, 14) and non-patient buildings (32, 42, 43), as well as the cooling tower (Building 27).
• Sampling Frequency: Governed by VHA Directive 1061, VASLCHCS, and Infection Preventionist advisement. The plan outlines monthly testing requirements per quarter.
• Sample Collection: Samples must be "first draw." For most sites, both hot and cold water samples are required. At least two samples must be from an ice machine or pure cold-water source.
• Data Collection: For each sample, document water temperature, pH, and biocide level.
• Lab Analysis: Samples must be analyzed at a CDC ELITE certified lab. The contractor will collect and ship samples within 24 hours.
• Reporting: Positive results must be reported within 24 hours. All results are to be reported in the template format provided in Attachment E.
• Post-Construction & Disturbance Procedures: Specific testing and recovery procedures are required following construction or water line disturbances.

This attachment is crucial for bidders proposing to perform Legionella testing services. It defines the specific scope of work, including the number and types of samples to be collected, the locations, the required testing frequency, and the quality standards for sample analysis and reporting. Bidders must understand these requirements to accurately price and plan for the execution of this service.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0419) for Potable Water Testing Services. The government intends to award a firm-fixed-price contract. This solicitation constitutes the only announcement, and no separate written solicitation will be issued. The government reserves the right to make no award.

The core requirement is for Potable Water Testing Services, including but not limited to:

• Legionella Testing
• Disinfection Byproducts (DBP) Testing (Dual Sets)
• Bacteriological Testing
• Emergency retesting of samples with positive results
• Man Hours – Water Operator
• Lead and Copper Testing (Option Year 2)

Detailed requirements are further specified in the attached Statement of Work (SOW) and its associated attachments, including a Quality Assurance Surveillance Plan (QASP).

• Contract Type: Firm-fixed-price.

• Period of Performance: Base Year (06/11/2026-06/10/2027) with four (4) Option Years.

• Delivery: F.O.B Destination at the VA Salt Lake City Healthcare System.

• Total Duration: Up to 5 years, including options (52.217-8 and 52.217-9).

• Questions Deadline: April 22, 2026, 10:00 am MT (submit in writing).

• Quote Submission Deadline: May 1, 2026, 4:00 pm MT.

• Submission Method: Email only to jacqueline.obryan@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors: Offers will be evaluated based on Technical Capability/Quality, Price, Past Performance, and completion of VAAR 852.219-75. Award will be made to the most advantageous offer considering these factors.

• Award Basis: The government may award solely on initial quotes received. Award will be made on an All or Nothing Basis.

• NAICS Code: 541380 (Testing Laboratories and Services), Size Standard: $19 Million.

• Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• SDVOSB status must be verified in SBA Small Business Certification (SBS) at the time of quote submission and award.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and VAAR 852.219-75 Certificate of Compliance.

• Past performance references must be recent (within 3 years) and relevant, with completed Past Performance Questionnaires (PPQ).

• Offerors are cautioned against contacting VA personnel other than the Contracting Officer or Contract Specialist.

Form / Attachment / Pricing Sheet

This document, "Attachment D - Bacteria Testing Plan v2.docx," outlines the protocol for bacteria testing of water within the George E. Wahlen VA Medical Center. It details the procedures, responsibilities, and requirements for routine water sampling and testing.

• Sampling Sites: Determined by Engineering Service. Routine testing will occur monthly in Buildings 1, 3, and 14, with one sample site per building. Restroom sites are explicitly excluded.
• Testing Frequency: Determined by the state of Utah.
• Sample Collection: Water samples will be collected by a certified testing contractor using EPA's Quick Guide to Drinking Water Sample Collection. Samples must be transported to the lab within 24 hours.
• Testing Lab: Samples will be tested by a certified contractor.
• Repeat Sampling: Follows the "DDW-2022-035825 - BacT Repeat" publication by the Utah Division of Drinking Water.
• Reporting: Positive laboratory results must be provided by the contractor as soon as possible.

This attachment specifies the requirements for bacteria testing of the water distribution system. Bidders involved in environmental services, water quality testing, or related fields should review this plan to understand the scope, frequency, and specific procedures required for compliance. It details the sampling locations, collection methods, and reporting obligations for water testing services at the medical center.

Form / Attachment / Pricing Sheet

This document is the Stage 2 Disinfectant Byproduct (DBP) Sampling Plan for the Utah Division of Drinking Water. It outlines the requirements for community and non-transient non-community drinking water systems to develop and implement a DBP monitoring plan in accordance with State of Utah Rule R309-210-10(3).

• Basic Water System Info: Requires details such as Water System Name, Residual Disinfectant Type, Number of Service Connections, Population, and Sampling Schedule.
• Source Water Types: Specifies options including Ground water, Ground water purchased from wholesale, Ground water Under Direct Influence of surface water, Surface water, and Surface water purchased from wholesale.
• Site Selection Info: Details the requirements for selecting monitoring locations based on Associated Rules R309-210-9(2)(b)(i)(Q) and R309-210-10(3)(ii). This includes taking dual sample sets for TTHM and HAA5 at specific locations representing maximum residence time (MR001) and average residence time (MD001).
• Sample Codes and Justification: Provides a table for listing sample codes (e.g., MR001, MD001) and their corresponding addresses, along with checkboxes for site characteristics and selection justification (e.g., Highest TTHM/HAA5 in prior data, Endpoint of distribution system).
• Annual Sampling Requirements: States that annual samples must be collected within a specific timeframe, during months of highest DBP concentrations, and that the peak historical month is determined by highest TTHM or HAA5 levels or warmest water temperature.
• Certification: A section for certifying the accuracy and completeness of the information provided.
• Submittal Information: Instructions for mailing or emailing the completed form to the Division of Drinking Water.

This document is crucial for any bidder involved in providing water quality monitoring services or consulting for drinking water systems in Utah. It details the regulatory requirements, sampling protocols, site selection criteria, and submission procedures for Disinfectant Byproduct monitoring. Understanding these requirements is essential for developing accurate proposals and ensuring compliance with state regulations.

Form / Attachment / Pricing Sheet

This document, "Attachment B Lead and Copper Sampling Plan v2.xlsx", provides the necessary forms and guidance for the VA Medical Center SLC (System # UTAH18173) to comply with the Lead and Copper Rule (LCR) requirements as outlined in Utah Administrative Code R309-210-6. It details the monitoring requirements, the tiering system for prioritizing sampling sites, and includes a site selection certification form for submittal to the Department. The form is intended to assist water system owners and operators in site selection for lead and copper tap monitoring.

• System Information: VA Medical Center SLC, System # UTAH18173, Population: 3295.
• Sampling Requirements: Defines standard and reduced monitoring schedules based on system size. For this system (Small category, population 3295), 20 standard sites and 10 reduced sites are required.
• Plumbing Materials Verification: Requires verification of plumbing materials for 100% of Tier 1 and 2 sites, and 20% of Tier 3 and representative sites. Verification methods include visual inspection, permit files, and distribution maps.
• Site Plan Worksheet: Includes a worksheet for detailing sample site information, including type of structure, year built, tier, site ID, location, contact information, lead service line (LSL) status, home plumbing material, and verification status. The VA Medical Center SLC has identified 17 routine sites and 0 alternate sites, all designated as 'Representative' tier.
• School and Daycare Inventory: An optional section for listing schools and daycare facilities, including their location and lead service line status. The VA Medical Center SLC has listed one daycare facility.

This attachment outlines the regulatory requirements and the specific sampling plan for lead and copper monitoring at the VA Medical Center SLC. Bidders involved in environmental services, water quality testing, or related compliance activities should review this document to understand the scope of work, the specific locations and types of sites requiring sampling, and the associated verification and reporting requirements. It provides critical details for developing proposals related to environmental compliance and monitoring services for this facility.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Potable Water Testing Solicitation (36C25926Q0419), clarifying several CLINs, units of measure, quantities, and periods of performance. It also notes that the solicitation document, Statement of Work, and Attachments A, B, C, and D have been replaced in their entirety.

• Option Year 3 Unit of Measure (CLINs 3001, 3003, 3004): Corrected to reflect the appropriate unit of measure (MO or EA) for Option Year 2 and 3.
• Legionella Sampling Quantity (CLINs 0001, 1001, 2001, 4001, 3001): Corrected to a uniform quantity of 444 for all Legionella sampling CLINs.
• CLIN 3002 Period of Performance and Label: Corrected to align with the appropriate Option Year and Period of Performance for Lead and Copper Testing.
• CLIN 4002 Quantity (OY4 DBP): Corrected to 8 EA, aligning with other DBP CLINs and the SOW.
• Emergency Retesting CLIN Scope and Bacteria Repeat Samples: The SOW reference for 12 bacteria repeat samples has been removed. The 50 EA for "Emergency retesting of samples with positive results and/or water quality testing as required" now includes the estimated repeat bacteria testing.

Several CLIN quantities, units of measure, and periods of performance have been corrected. The solicitation document, SOW, and key attachments have been replaced in their entirety to reflect these changes.

Amendment / Modification

This amendment addresses questions submitted by vendors regarding Solicitation Number 36C25926Q0419. All questions have been answered and are included in the attached documents.

• 36C25926Q0419 0001 Questions and Answers: Provides responses to vendor inquiries.
• RFQ 36C25926Q0419 v2: Revised Request for Quotation.
• Statement of Work v2: Updated Statement of Work.
• Attachment A - Legionella Sampling Plan v2: Revised Legionella Sampling Plan.
• Attachment B Lead and Copper Sampling Plan v2: Revised Lead and Copper Sampling Plan.
• Attachment C - DDW-2021 DBP Sampling Plan v2: Revised DDW-2021 DBP Sampling Plan.
• Attachment D - Bacteria Testing Plan v2: Revised Bacteria Testing Plan.

This amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should review the updated RFQ, SOW, and all revised attachments to ensure their proposals align with the latest information.

Other / Unclassified

This document outlines the procedures and requirements for collecting repeat (RP) and triggered source (TG) water samples, as well as the subsequent actions based on sample results, primarily for coliform and E. coli testing. It details the timing, locations, and labeling for these samples. The document also specifies when Level 1 and Level 2 Site Assessments are required, including the conditions that trigger these assessments and the associated public notification requirements.

This document is crucial for bidders who may be involved in water quality monitoring or compliance activities related to public water systems. It clarifies the specific sampling protocols and corrective actions mandated by the Revised Total Coliform Rule (RTCR) and the Groundwater Rule (GWR). Understanding these requirements is essential for any entity proposing to provide services related to water system operations, monitoring, or regulatory compliance, as it defines critical performance expectations and potential triggers for further action.

Form / Attachment / Pricing Sheet

This document, "Attachment B Lead and Copper Sampling Plan.xlsx", provides the framework and forms for water systems to comply with the Lead and Copper Rule (LCR) requirements, specifically concerning sampling site selection and verification. It outlines the monitoring requirements, the tiering system for prioritizing sampling sites, and includes a site selection certification form for submission to the Department. The document is intended to assist water system owners and operators in fulfilling their obligations under Utah Administrative Code R309-210-6.

• System Information: Fields for System Name (VA Medical Center SLC), System Number (UTAH18173), and Population (3295).
• Sampling Requirements Table: Details the number of standard and reduced monitoring sites required based on system size categories (Large, Medium, Small).
• Verification of Plumbing Materials: Specifies the percentage of sites (Tier 1, 2, 3, and representative) that must have their plumbing materials verified, with visual inspection being the preferred method.
• Materials Worksheet: A detailed form for water systems to plan and document their sampling sites, including site ID, location, type of structure, year built, tier, plumbing materials, and verification status. It also defines the criteria for Tier 1, Tier 2, Tier 3, and Representative sites for both Community and Non-Community Non-Transient Water Systems.
• School and Daycare Facility Inventory List: An optional section to list schools and daycare facilities within the system, including their contact information and whether lead service lines are present.

This attachment details the regulatory requirements and the specific data collection and reporting procedures related to lead and copper sampling for the VA Medical Center SLC. Bidders involved in environmental consulting, water quality testing, or related services should understand these requirements to accurately scope their proposals, identify necessary site assessments, and ensure compliance with the LCR as it pertains to this facility. The document provides a clear structure for the sampling plan and site selection, which may be a component of the services required.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that defines the methods and standards for monitoring and evaluating contractor performance for Potable Water Testing at the Salt Lake City VA Medical Center, as specified in the Statement of Work (SOW).

• Performance Objectives: Microbial Testing, Chemical Testing, Water Quality Testing, Reporting, and Compliance with Legal and Regulatory Requirements.
• Performance Standards: Outlines specific standards, Acceptable Quality Levels (AQLs), and surveillance methods for objectives like schedule compliance, accuracy, regulatory adherence, and report timeliness.
• Methods of Quality Assurance: Includes random inspection, customer feedback, compliance audits, performance meetings, documentation review, and sample collection time monitoring.
• Responsibilities: Defines roles for the Contracting Officer’s Representative (COR), Contractor, and Quality Assurance Evaluator (QAE).
• Reporting Requirements: Contractor must provide detailed reports on testing results and issues to the COR within specified timeframes.
• Corrective Actions: Details a process for addressing performance deficiencies, including notification, action plans, re-inspection, and performance meetings.

This QASP outlines the government's approach to monitoring contractor performance. Bidders should review the performance standards, acceptable quality levels (AQLs), and surveillance methods to understand the expected quality and compliance requirements for the potable water testing services. This will help in developing a proposal that addresses how the contractor will meet or exceed these quality expectations and reporting obligations.

Form / Attachment / Pricing Sheet

This spreadsheet lists certified laboratories for drinking water testing in Utah. It provides contact information and details on the certifications held by each laboratory.

• Laboratory Name
• Commercial Sample Testing Capability
• CMDP Certification Status
• Drinking Water PFAS Certification Status
• TNI Lab Code, EPA Code, State ID
• Contact Person, Email, Phone Number
• Address, Latitude, Longitude
• A comprehensive list of tested chemical and radiological parameters, with a boolean indicator for each.

This document is crucial for bidders who need to identify certified laboratories for drinking water testing as part of the opportunity's requirements. It allows vendors to find and vet potential laboratory partners based on their location, contact information, and specific certifications, particularly for PFAS testing.

Form / Attachment / Pricing Sheet

This document is a campus map, providing a visual layout of buildings and parking lots. It is intended to help users navigate the campus and identify specific locations.

• Labeled buildings (numbered 1-50 and A)
• Labeled parking lots (e.g., LOT 1, LOT 2, LOT 3, etc.)
• Street names (e.g., Foothill Drive, Bennion Blvd., Baker Street, Kisters Street, Wahlen Way, Hall Street, Valdez Drive, Mario Gapecchi Drive, Wakara Way)
• Designated parking areas (e.g., "Parking for Bldg 50 employees ONLY", "Parking for Bldg 90 employees ONLY", "Parking for Nursing Home ONLY", "Patient RV Lot")

This map is relevant for bidders who may need to visit the campus for site visits, inspections, or to understand the physical location of potential work sites related to a SAM.gov opportunity. It helps in planning logistics and understanding the geographical context of the opportunity.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by a reviewer (e.g., a contracting officer or designated point of contact) to assess a contractor's performance on a previous contract. Bidders may be required to have their past performance reviewed using this form.

• Contractor Information: Name of the contractor being reviewed.
• Services Performed: Detailed description of services, including objectives, scope, achievements, and challenges. Requires indication of prime contractor status and complexity rating (HIGH, MEDIUM, LOW).
• Performance Dates: Start and end dates of the contract.
• Total Contract Value: The total value of the contract in USD.
• Addresses: Organization name and physical address.
• Contract Numbers: Prime contract number and task order number (if applicable).
• Point of Contact Information: Name, title, phone number, and email address of a contact for the reviewed contract.
• Performance Rating: An assessment of the contractor's performance as Outstanding, Satisfactory, or Unsatisfactory, with space for detailed comments and justification.
• Verification: A section for signature, printed name, title, and date to attest to the accuracy of the information.

Bidders may need to provide this questionnaire to their past performance references. The information collected will be used to evaluate the bidder's past performance, which is often a significant factor in contract award decisions. Ensure that the contractor providing the reference has accurate and complete information readily available and can submit the signed questionnaire by the specified deadline.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.
• Required Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award.

This form is mandatory for all offerors. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and accurately complete and submit this certification with their proposal to ensure eligibility for award.

Form / Attachment / Pricing Sheet

This document, Attachment A, outlines the Environmental Testing Protocol for Legionella Detection at the George E. Wahlen VA Medical Center. It details the requirements for water sampling and testing for Legionella bacteria.

• Sampling Sites: Contractor will collect water samples from specific distribution endpoints in patient care areas (Buildings 1, 3, 14) and non-patient buildings (32, 42, 43), as well as the cooling tower (Building 27).
• Testing Frequency: Monthly testing is required, with specific site and test counts detailed for different quarters of the year.
• Core Testing Sites: Specific locations within Buildings 1, 27, 42, and 43 are designated as core testing sites.
• Sample Collection: Samples must be "first draw." Specific procedures are outlined for collecting hot and cold water samples, including volume requirements and labeling.
• Laboratory Analysis: Water samples must be analyzed at a CDC ELITE certified laboratory.
• Result Reporting: Positive sample results must be reported to the government within 24 hours of receipt. All results are to be reported in a template format (Attachment E).
• Post-Construction Testing: Required following water line disturbances, including recovery procedures to ensure biocide presence.

This attachment defines critical operational requirements for Legionella testing. Bidders should understand the scope of work, sampling locations, frequency, sample handling procedures, laboratory certification requirements, and reporting obligations to accurately estimate resources and capabilities for this task.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5489, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for work performed in Utah Counties of Salt Lake and Tooele.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details health and welfare benefits, vacation, and holiday pay.
• Provides information on conformance procedures for unlisted classifications.

This wage determination is crucial for any bidder on a government contract that falls under the Service Contract Act and requires work in the specified area. Bidders must ensure their proposed labor costs and wage rates comply with this determination to be considered compliant. It directly impacts the cost of labor for the opportunity and must be factored into proposal pricing.

Form / Attachment / Pricing Sheet

This document, "EPA Quick Guide to Drinking Water Sample Collection," provides guidance on collecting drinking water samples for various analyses. It is intended as a refresher for trained personnel and details techniques used by EPA Region 8 Laboratory staff. Bidders should consult with their specific laboratory to ensure compatibility of methods, bottles, preservatives, and holding times.

• General Sampling Procedures: Outlines preparing a Sampling and Analysis Plan (SAP), checking with the laboratory, safe handling of preservatives, selecting appropriate faucets, flushing lines, and filling sample bottles.
• Specific Sampling Procedures: Details requirements for collecting samples for:
  • Asbestos
  • Biological Contaminants (Bacteria, Coliforms, E. coli, Enterococci, Cryptosporidium, Giardia)
  • Classical Chemistry Constituents (Nutrients, Anions, IOCs)
  • Disinfectant Residuals (using DPD Colorimetric Methods)
  • Haloacetic Acids (HAA5s)
  • Metals (IOCs)
  • Radionuclides
  • Synthetic Organic Compounds (SOCs)
  • Total Organic Carbon (TOC)
  • Volatile Organic Compounds (VOCs)
  • Total Trihalomethanes (TTHMs)
• For each analyte category, the guide specifies:
  • Appropriate bottles to use (plastic preferred)
  • Preservatives required (e.g., acids, cooling to specific temperatures)
  • Holding times for sample analysis
  • Specific sampling instructions, including safety precautions and proper bottle filling techniques.
• Lead and Copper Rule Compliance: Specific instructions are provided for collecting lead and copper samples, including guidance on first-flush samples and lead service line testing.

This document is crucial for any bidder whose opportunity involves collecting drinking water samples for laboratory analysis. It outlines the technical requirements, materials, and procedures necessary for sample collection, preservation, and timely delivery to the laboratory. Understanding these requirements is essential for accurate testing and compliance with regulatory standards. Bidders must ensure their proposed approach aligns with the guidelines presented or consult with the contracting agency and laboratory for any deviations.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template for reporting Legionella testing results. It is intended for use by vendors to record and submit data related to water sampling and Legionella detection at VISN and Medical Facility locations.

• Record Type: Indicates whether a record is being added or updated.
• VISN and Medical Facility: Identifies the specific facility and VISN.
• Date and Bldg.: Specifies the fiscal year, quarter, building number, and sample ID.
• Source and Sample Information: Details the reason for the sample, location (floor, room, occupancy), sample source, sample type, water temperature, and biocide used.
• Lab Summary: Includes biocide levels, pH, the name of the individual collecting the sample, dates samples were sent and results received, and whether Legionella was detected.
• Legionella: A clear indicator of whether Legionella was detected.
• Laboratory Culturing Information: Specifies the name of the lab used and their sample ID. It also includes fields for whether the sample was stored for future molecular typing and the storage end date.
• Additional Information: A notes section for optional details.

Bidders may need to use this template to understand the type of data required for Legionella reporting if this is part of the contract's scope. It provides insight into the sampling methodology, testing parameters, and reporting format expected for environmental health services related to water systems. The data within the template shows historical sampling efforts, including routine quarterly sampling and post-remediation sampling, across various locations within a facility.

Form / Attachment / Pricing Sheet

This document outlines the Environmental Testing Protocol for bacteria testing at the GEORGE E. WAHLEN VA MEDICAL CENTER. It details the procedures and requirements for water sampling and testing.

• Sampling Site Determination: Controlled by Engineering Service.
• Testing Frequency: Determined by the state of Utah.
• Routine Testing Schedule: Monthly testing for bacteria in the distribution system of Buildings 1, 3, and 14.
• VASLCHCS Bacteria Sampling Plan: Specifies 1 site and 1 test per month for each of Buildings 1, 3, and 14, totaling 3 sites and 3 tests monthly.
• Exclusion: No sample sites should be taken from restrooms.
• Sample Collection: Performed by a certified testing contractor using EPA’s Quick Guide to Drinking Water Sample Collection.
• Transport: Samples must be transported to the lab within 24 hours of collection.
• Representative Locations: Samples should be taken from locations representative of the entire distribution system, avoiding areas with potential outside contamination (e.g., bathrooms, janitor closets).
• Repeat Sampling: Follows the "DDW-2022-035825 - BacT Repeat" publication by the Utah Division of Drinking Water.
• Reporting: Contractor will provide positive laboratory results as soon as possible.

Bidders involved in environmental testing or related services should review this protocol to understand the specific requirements for bacteria testing at the medical center, including sampling locations, frequency, collection methods, and reporting obligations. This information is crucial for developing accurate proposals and ensuring compliance with the contract.

Form / Attachment / Pricing Sheet

This document is a Stage 2 Disinfectant Byproduct (DBP) Sampling Plan required for community (COM) or non-transient non-community (NTNC) drinking water systems that regularly apply a chemical disinfectant. It outlines the system's plan for monitoring DBP levels in accordance with State of Utah Rule R309-210-10(3).

• Basic Water System Info: Includes Water System Name, Water System #, Residual Disinfectant Type, Number of Service Connections, Population, and Sampling Schedule.
• Source Water Types: Identifies if the source is ground water, purchased ground water, ground water under the influence of surface water, surface water, or purchased surface water.
• Site Selection Info: Details the rules for selecting monitoring locations, specifically R309-210-9(2)(b)(i)(Q) for dual sample sets (TTHM and HAA5) and R309-210-10(3)(ii) for identifying highest TTHM and HAA5 sites. It designates MR001 as the maximum residence time location and MD001 as the average residence time location.
• Samples Table: Lists specific sampling locations (MR001-MR004, MD001-MD004) with their addresses and site characteristics/justification.
• Annual Sampling Requirements: States that annual samples must be collected during months of highest DBP concentrations, typically the warmest water temperature month.
• Certification: A section for certifying the accuracy of the information provided.
• Submittal Information: Instructions for mailing or emailing the completed form to the Division of Drinking Water.

This document is crucial for understanding the specific monitoring requirements and sampling locations for disinfectant byproducts within the drinking water system. It details the regulatory basis for the sampling plan and provides specific site designations (MR001, MD001) that are critical for compliance. Bidders involved in water quality monitoring, testing, or related services should review this plan to understand the scope and location of required sampling activities.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive microbial, chemical, and water quality testing services for potable water at the George E Wahlen Veterans Medical Center.

• Furnish all labor, supervision, materials, and equipment for water testing.

• Conduct testing for Legionella, bacteria, disinfection byproducts (DBPs), lead & copper, and other required water quality parameters.

• Collect water samples at the facility using Certified Water Operators and Contractor-provided bottles.

• Deliver samples to the lab for testing by the Contractor.

• Prepare and email all test results to the Contracting Officer’s Representative (COR).

• Submit water quality sampling results to the Utah Division Drinking Water via the Compliance Monitoring Data Portal for DBPs, total coliform, and lead and copper.

• Provide Legionella data to the COR using the specified template (Attachment E).

• Support the development of the Annual Drinking Water Quality Consumer Confidence Report and Public Notices for permit violations.

• Compliance with all Federal, State, and local laws, rules, and regulations governing water quality testing.

• Use of Utah certified labs for DBPs, total coliform, and lead/copper analysis.

• Use of a CDC Environmental Legionella Isolation Techniques Evaluation (ELITE) certified lab within a 500-mile radius for Legionella testing.

• Adherence to specific EPA methods for various tests (e.g., EPA Methods 524.2, 552.2, 9223B, 200.8).

• Meeting method detection limits and action levels as specified.

• Ensuring viable samples arrive at the lab within holding times and temperatures; resampling at no cost if these are not met.

• Samples collected during normal business hours (Mon-Fri, 8:00 am-5:00 pm), excluding federal holidays.

• Location: George E Wahlen Veterans Medical Center.

• Contractor staff must be Certified Water Operators.

• Contractor must provide proof of CDC ELITE certification with their offer.

• Contractor must provide all sampling and shipping supplies.

• C&A requirements do not apply; no Security Accreditation Package is required.

• Specific testing frequencies and quantities are detailed for Bacteria, Disinfection Byproducts, Legionella, and Lead & Copper.

• Attachments provide detailed sampling plans, reporting templates, and lists of certified laboratories.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for potable water testing services for the George E. Wahlen Medical Center, VA Salt Lake City Healthcare System. The contractor will be responsible for furnishing all labor, supervision, materials, and equipment for microbial, chemical, and water quality testing, including but not limited to Legionella, bacteria, disinfection-byproducts, lead & copper, and PFAS. Water samples will be collected by contractor staff at the medical center and delivered to the contractor's lab for testing. Results will be emailed to the Contracting Officer’s Representative (COR).

• Microbial, chemical, and water quality testing of potable water.

• Testing for Legionella, bacteria, disinfection-byproducts, lead & copper, and PFAS.

• Collection of water samples at the George E Wahlen Veterans Medical Center.

• Delivery of test results via email to the COR.

• Solicitation Number: 36C25926Q0419

• Contract Type: Firm-fixed price anticipated.

• Period of Performance: Base year (06/11/2026-06/10/2027) with four option years.

• Place of Performance: George E. Wahlen Medical Center, VA Salt Lake City Healthcare System, Salt Lake City, UT 84148-0001.

• Questions Deadline: 10:00 am MT, April 22, 2026 (submit in writing).

• Quote Submission Deadline: 4:00 pm MT, May 1, 2026, via email to jacqueline.obryan@va.gov (4MB email limit).

• Evaluation Factors: Technical capability, Price, Past Performance, and VAAR 852.219-75 (Limitations on Subcontracting).

• Award will be made on an "All or Nothing" basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• SDVOSB status must be verified in the SBA Small Business Certification (SBS) database at the time of quote submission and award.

• NAICS Code: 541380 (Testing Laboratories and Services), Size Standard: $19 Million.

• This is a combined synopsis/solicitation under FAR Part 12.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and Limitations on Subcontracting Certificate.

• Several attachments are provided, including the Statement of Work (SOW), sampling plans, Quality Assurance Surveillance Plan (QASP), and Past Performance Questionnaire.