Badger Yellow Ribbon Fox, Valley, WI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division (USPFO WI ARNG) is seeking proposals for Hotel Lodging and Conference Space Rental for the Badger Yellow Ribbon Reintegration Program event in the Fox Valley/Green Bay, WI area. This Request for Quote (RFQ) aims to secure facilities for approximately 420 service members and staff, including meeting rooms, audio/visual equipment, and catered meals. Offers are due by 08:00 AM CST on April 6, 2026.
Scope of Work
The contractor will provide comprehensive hotel and conference services for the Yellow Ribbon Reintegration Program's Post Demobilization Reintegration Event – PH1 2-127th. This includes:
- Lodging: 58 double sleeping rooms per night for July 9-11, 2026. Rooms can be in neighboring hotels within two miles of the conference space.
- Conference Space: Required daily from 06:00 AM to 06:00 PM, July 10-12, 2026. All conference space must be within one building. Specific rooms include a General Session room (420 capacity, cabaret style, A/V, Wi-Fi, F&B), a Resource Room (15 tables, A/V, water), two Privacy Rooms, a Registration Area, a Nanny Room (A/V, space for up to 20 children, Pack and Plays, refrigerator, microwave), and a Youth Room (A/V, space for up to 15 children, Pack and Plays, refrigerator, microwave).
- Food & Beverage: Buffet-style government lunches for adults and children on July 10-12, 2026, including one protein, one vegetable, one starch, gluten-free options, desserts, and drinks. All meals must be served within the main conference building. Water stations are also required.
Contract & Timeline
- Solicitation Type: Combined Synopsis/Solicitation, Request for Quote (RFQ) W912J2-26-Q-A003
- Contract Type: Firm Fixed-Price
- Set-Aside: Unrestricted
- NAICS Code: 721110 (Hotels (Except Casino Hotels) and Motels), Size Standard $40M
- Place of Performance: Fox Valley Area / Green Bay, WI (up to 34-40 miles out)
- Event Dates: July 10-12, 2026
- Lodging Dates: July 9-11, 2026
- Offer Due Date: 08:00 AM CST on April 6, 2026
- Questions Due Date: 08:00 PM CST on May 25, 2026
- Published Date: May 7, 2026
Evaluation
Award will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered responsive, bids must include conformance to the SOW and a complete bid sheet.
Submission Requirements
Offerors must submit proposals via email to austin.j.reese2.mil@army.mil. Submissions must include:
- Offeror's CAGE Code or DUNS Number.
- A complete bid sheet (Excel spreadsheet provided) with all applicable lines filled out, including total price and service fees. The WIARNG is a tax-exempt entity.
- A narrative/plan demonstrating the company's ability to provide the required conference space, A/V equipment, catered meals, hotel rooms, and the venue address.
- Quotes must be valid until June 19, 2026.
- Contractors must be actively registered in the System for Award Management (SAM) at www.sam.gov. Payment requests will be submitted electronically via Wide Area Workflow (WAWF).