Base Wide Microgrid A&E Type C Services

Other / Unclassified

This document is a Justification Review Document for an exception to fair opportunity, specifically for "Microgrid A&E Type C Services." It outlines the rationale for a sole-source procurement.

This document explains why the government intends to award a contract for "Microgrid A&E Type C Services" to a single vendor, Pond-CDM Smith JV, without full and open competition. The primary reasons cited are:

• Unique Expertise: Pond-CDM Smith JV is the Engineer of Record (EoR) for the project's Type A and B phases, possessing proprietary knowledge of the design, engineering calculations, and system specifications essential for the Type C construction support services.
• Liability and Risk Mitigation: Using a different firm would fracture the professional liability for the design, potentially absolving the original designer of responsibility and leaving the government liable for corrections in case of system integration failures. A new firm would also require extensive, costly, and time-consuming familiarization with the existing design.
• Avoiding Delays and Duplication of Costs: Transitioning to a new firm would necessitate reverse-engineering thousands of hours of design work, leading to unacceptable delays and financial waste.

The document also states that a Notice of Intent to Sole Source will be published on SAM.gov, allowing other firms to submit capability statements, bids, or proposals. The Contracting Officer will evaluate these submissions to determine if any other firm can meet the requirements without causing unacceptable delays or cost duplication.

Solicitation / RFP / RFQ

This solicitation is for A&E Microgrid Type C Services for Project WAAR209001 at the Air National Guard facility in Springfield, Ohio. The government requires architectural and engineering services related to the installation of a base microgrid.

• Provide Type C A-E services in accordance with ANGETL 24-02, Air National Guard Design Objectives and Procedures.

• Respond to Pre-Proposal Inquiries, Pre-Bid Inquiries, and Requests for Information from the construction contractor.

• Address change orders by providing updated proposed change sheets, cost estimates, drawings, and specifications.

• Provide record drawings and commissioning reports upon completion of construction.

• Perform construction inspections.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Begins within 30 calendar days after notice to proceed and completes within 450 calendar days.

• Estimated Value: Not explicitly stated, but NAICS code 541330 (Size Standard: $25,500,000.00) and "SOLE SOURCE" are indicated.

• Proposals are due by 02:00 PM local time on July 6, 2026.

• Offers must be submitted via email to SETH.TAYLOR.8@US.AF.MIL.

• Offers must allow for at least 30 calendar days for Government acceptance.

• Sealed envelopes containing offers must be marked with offeror's name and address, solicitation number, and due date/time.

• Identified as "SOLE SOURCE".

• Funds are not presently available but are anticipated to be available prior to September 30, 2026.

• The attached Performance Work Statement (PWS) provides further details on the scope of work.

• Payment requests and receiving reports must be submitted through the Wide Area WorkFlow (WAWF) system.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Type C Architect-Engineer (A-E) services for the "Install Base Microgrid (MILCON)" project (Project No.: WAAR209001) in accordance with Air National Guard Design Objectives and Procedures.

• Provide Designer of Record Support and Post Construction Award Services.

• Respond to inquiries from the construction contractor.

• Address change orders with updated documentation.

• Provide record drawings and commissioning reports upon construction completion.

• Perform construction inspections.

• The project involves installing a 1,000 kW / 1,000 kWh battery energy storage system (BESS), two 500 kW natural gas generators, and a 599 kW photovoltaic (PV) system to ensure resilient power for MQ-9 Reaper and intelligence missions during commercial grid outages.

• Period of Performance: 15 months.

• Location: Springfield-Beckley ANG Base, Springfield, OH.

• Contractor performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).

• Government has unlimited rights to all data deliverables.

• Adherence to all applicable DoD, Air Force, federal, state, and local codes, regulations, and design standards, including various ANGETLs and UFCs.

• Contractor personnel require base access and must comply with security policies, including background checks and identification requirements.

• Government will provide as-built drawings and files electronically, but accuracy is not guaranteed; contractor must investigate and develop accurate as-built information.

• No Government Furnished Equipment (GFE) will be provided.

• Existing utilities and facilities on government property will be furnished for work.

• Record Drawings (Electronic and Hard Copy)

• Commissioning Report(s) (Electronic)