BeamWatch AM-3

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is requesting a firm fixed price quote for a BeamWatch AM Non-Contact Beam Profiler, 35 µm, 700-1100nm, or a domestic equivalent. The award will be based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote with a proposed delivery schedule.

• A completed and signed copy of the Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026).

• Explanation of any exceptions taken to the terms and conditions. Offers with exceptions may be deemed non-responsive.

• Contract type: Firm Fixed Price.

• Period of Performance: To Be Determined.

• Offer Validity Period: 120 days.

• Proposals must be submitted via email to the Procurement Officer by 4:00 PM EST on 06/10/2026.

• Questions are due by 4:00 PM EST on 06/08/2026, submitted in writing via email.

• Evaluation is based on the lowest priced, technically acceptable proposal.

• NAICS Code: 334519 - Other Measuring and Controlling Device Manufacturing.

• Small Business Set-Aside: None.

• The following attachments apply: ORNL Terms and Conditions (BSD-CS-2154), Prime Contract Flowdowns (BSD-CS-2258), Bill of Materials (RFP474711), and Representations and Certifications (BSD-CS-2260).

• FAR 52.211-6 Brand Name or Equal applies.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Defines key terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement, and any modifications must be in writing.
• Communication: Clarifies that the Seller has no direct privity with the Government and outlines permitted communications.
• Warranties & Inspection: Covers warranties for goods and services, including freedom from defects and adherence to professional standards.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories like ORNL.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default.
• Excusable Delay: Defines conditions under which delays are excusable.
• Access: Requires compliance with rules for access to DOE facilities.
• Changes: Details the process for making changes to the Purchase Order.
• Insurance & Indemnity: Specifies insurance requirements and Seller's responsibility for indemnifying the Company.
• Information Technology: Requires adherence to IT security policies and requirements.
• Gratiuties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and compliance.

This document is crucial for any vendor responding to an opportunity that involves a Purchase Order under the SAT. It details the mandatory terms and conditions that will govern the contract, including performance expectations, compliance requirements, payment procedures, and legal obligations. Bidders must review these terms to understand their rights and responsibilities and to ensure they can comply with all stipulated conditions.

Form / Attachment / Pricing Sheet

This document, titled "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory's contract with the Department of Energy (DOE).

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives.
• Each listed clause or directive is accompanied by a brief description and applicability criteria, often based on contract value thresholds or specific types of procurements (e.g., construction, IT, foreign work).
• It specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• It notes that clauses may be self-deleting if inapplicable to a specific subcontract.
• The document also includes sections applicable to specific types of procurements, such as construction, service, IT, real estate, research and development, and international procurements.

Potential bidders should review this document to understand the mandatory flow-down clauses and conditions that will apply to their subcontracts or purchase orders under this prime contract. This includes understanding various regulatory, ethical, security, and performance requirements that may impact their proposal preparation, contract execution, and compliance obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR474711.pdf", appears to be a bill of materials or a pricing sheet related to the opportunity. It lists specific items required for the opportunity.

• Item Description: BeamWatch AM Non-Contact Beam Profiler, 35 µm, 700-1100nm or domestic equivalent.
• Part Number: SP90655
• Manufacturer: Ophir/MKS Instruments
• Quantity: 1

This attachment provides specific details about a required component, including its description, part number, manufacturer, and quantity. Bidders should use this information to accurately price their proposals and ensure they can source the specified item.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific representations and certifications regarding various aspects of their business and compliance with federal regulations.

• Type of Organization: Offeror must select their organizational type.
• Export Control: Certifications regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, including details on manufacturers and commodity categories if applicable.
• Buy American Act: Representations concerning domestic vs. foreign end products and components.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications Equipment: Representation regarding the use of covered telecommunications and video surveillance services or equipment.
• Conflict of Interest: Disclosure of any actual or potential organizational or personal conflicts of interest, and proposed mitigation measures.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions.
• Employee Concerns Program: Notification requirements for employees regarding ECP and DPO processes.
• Business Size Certification: Offeror must certify their business size status (Small Business, VOSB, SDVOSB, 8(a), Small Disadvantaged, WOSB, HUBZone).

Completing and submitting this form accurately is a mandatory requirement for participating in the solicitation. The certifications made herein directly impact eligibility and compliance with federal acquisition regulations. Bidders must carefully review each section to ensure they can truthfully make the required representations and certifications.