BeamWatch Non-Contact Beam Profiler

Form / Attachment / Pricing Sheet

This document, "Attachment B - Prime-Flowdown-Clauses-BSD-CS-2258-01.13.2026.pdf," outlines additional terms and conditions that are incorporated by reference into subcontracts or purchase orders under the prime contract DE-AC05-00OR22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives. These clauses are applicable based on various thresholds, contract types, and subject matter, including but not limited to:

• Restrictions on subcontractor sales to the government
• Anti-kickback procedures
• Limitations on payments to influence federal transactions
• Contractor code of business ethics and conduct
• Prohibitions related to telecommunications, Kaspersky Lab products, and ByteDance applications
• Protection of government interests regarding debarred or suspended contractors
• Certified cost or pricing data requirements
• Small business concerns and subcontracting plans
• Equal opportunity provisions for veterans and individuals with disabilities
• Buy American Act and restrictions on foreign purchases
• Energy efficiency requirements
• Combating trafficking in persons
• Walsh-Healey Public Contracts Act
• Requirements for information technology procurements, including security policies
• Real estate asset management
• Research and development procurement clauses
• Major helium procurements
• Access to government systems and data
• Employment of laborers and mechanics
• International Thermonuclear Experimental Reactor (ITER) procurements, including rights to protected data
• Construction, service, and television procurements
• Procurements involving computer systems, classified information, and access authorizations
• International air transportation and foreign travel
• Procurements with complex or hazardous work, propellant/solvent use, or privacy act systems
• Cost accounting standards and duty-free entry
• Nuclear materials and sensitive foreign nations controls
• Advisory and assistance services
• Protective services and sustainable acquisition
• High-risk procurements related to life, environment, public health, safety, or national security

Potential bidders must review this document to understand the mandatory clauses and conditions that will apply to their subcontract or purchase order if they are awarded a contract. This includes understanding specific compliance requirements, reporting obligations, and restrictions that may impact their proposal preparation, contract performance, and overall business operations. The document specifies which clauses apply based on contract value, type, and scope, requiring careful attention to ensure compliance.

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is requesting a Firm Fixed Price proposal/quote for a BeamWatch Non-Contact Beam Profiler, 130 μm Min Spot Size, 950-1100 nm, GigE, or a domestic equivalent. An award will be made based on the lowest priced, technically acceptable proposal.

• One (1) BeamWatch Non-Contact Beam Profiler (or domestic equivalent) with specified minimum spot size and wavelength range.

• A firm fixed price quote with proposed delivery schedule.

• Completed and signed Abbreviated Representations and Certifications (BSD-CS-2260).

• Any exceptions taken to the terms and conditions must be explained.

• Contract Type: Firm Fixed Price.

• Offer Validity Period: 120 days.

• Anticipated Subcontract Period of Performance: To Be Determined.

• Estimated Value: Not specified.

• Proposal Submission Deadline: June 10, 2026, by 4:00 PM EST, via email to the Procurement Officer.

• Questions Due Date: June 8, 2026, by 4:00 PM EST, via email.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• NAICS Code: 334519 - Other Measuring and Controlling Device Manufacturing.

• Applicable attachments include: ORNL Terms and Conditions (BSD-CS-2154), Prime Contract Flowdowns (BSD-CS-2258), Bill of Materials (RFP474612), and Representations & Certifications (BSD-CS-2260).

• FAR 52.211-6 Brand Name or Equal applies.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the "Company" (UT-Battelle, LLC) and the "Seller" for such procurements.

• Definitions: Defines key terms like "Government," "Company," "Seller," "Agreement," and "Product."
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement, and any changes require written acceptance.
• Communication: Clarifies that the Seller has no direct privity with the Government and outlines permitted communications.
• Warranty & Inspection: Details warranties for goods and services, including conformity, defect-free status, and professional service standards.
• Shipping Terms: Mandates that delivery drivers to DOE laboratories must be U.S. citizens.
• Electrical Equipment: Requires electrical equipment to be listed or field-evaluated by a nationally recognized testing laboratory (NRTL).
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller compliance with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default by the Company.
• Excusable Delay: Defines conditions under which Seller nonperformance may be excused.
• Access: Requires Seller compliance with DOE facility rules regarding conduct, security, and safety.
• Changes: Specifies that only the Procurement Officer can authorize changes and outlines the process for equitable adjustments.
• Insurance and Indemnity: Mandates Seller maintain specific insurance coverage and indemnify the Company and Government.
• Information Technology: Requires adherence to IT security policies and requirements.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses incorporated into the agreement.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and insurance.

This document is crucial for any vendor receiving a Purchase Order under the SAT from the Company. It defines the fundamental terms and conditions that will govern the contract, including performance expectations, compliance requirements, dispute resolution, and termination clauses. Bidders must review these terms to understand their obligations and the Company's expectations.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR474612.pdf", appears to be a Bill of Materials or a pricing sheet associated with solicitation RFP474612. It details specific items required for the opportunity.

• Item Description: BeamWatch Non-Contact Beam Profiler, 130 µm Min Spot Size, 950-1100 nm, GigE or domestic equivalent.
• Part Number: SP90623
• Manufacturer: Ophir/MKS Instruments
• Quantity: 1

This attachment provides specific details about a required component, including its part number and manufacturer. Bidders should use this information to ensure they can source the specified item or an approved equivalent, and to accurately calculate their pricing for the proposal.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific representations and certifications regarding their business status, compliance with federal regulations, and other relevant factors.

• Type of Organization: Offeror must select their organizational type.
• Export Control: Representations regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, including manufacturer and commodity category details if applicable.
• Buy American: Certification regarding the origin of end products and components, with a section to list any foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products, requiring a choice between not supplying products from listed countries or supplying them after a good faith effort to determine no child labor was used.
• Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25): Representation on whether the offeror will or will not supply prohibited equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts and proposed mitigation actions.
• Payments to Influence Federal Transactions: Certification regarding the use of federal appropriated funds for influencing federal transactions.
• Employee Concerns Program and Differing Professional Opinion Process: Notification requirements for employees regarding ECP and DPO processes.
• Business Size Certification: Offeror must certify their status as a small business, veteran-owned, service-disabled veteran-owned, 8(a), small disadvantaged, women-owned, or HUBZone small business, and provide NAICS code and size standard information.

Completing and submitting this form accurately is a mandatory requirement for participation in the solicitation. The representations and certifications made herein can impact eligibility, evaluation, and potential award of a contract. Bidders must carefully review each section to ensure compliance and provide truthful information.