Bed Rental - New base plus four options
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Tennessee Valley Healthcare System (TVHS), is seeking quotations for Bed Rental services for specialty mattresses and beds at its Nashville and Murfreesboro VA Medical Centers in Tennessee. This is an UNRESTRICTED Solicitation for a Firm Fixed Price, single award, "all-or-none" contract. Quotations are due June 19, 2026, at 10:00 AM EDT.
Scope of Work
This opportunity requires the rental of various specialty mattresses and beds, including standard, bariatric, universal, and foam mattresses, as well as a Bariatric Low Bed Drive system. Key requirements include:
- Delivery, pickup, and repair of rental equipment.
- Equipment must be clean, in working order, and compatible with existing VA operating equipment (e.g., nurse call systems).
- Specific technical specifications for patient weight capacity, dimensions, material durability, and safety features for each bed and mattress type.
- Contractor employees must maintain professionalism and wear identification badges.
- Provision of training to nursing staff on equipment use.
Contract Details
- Contract Type: Firm Fixed Price, single award, "all-or-none" contract.
- Period of Performance: A base period from October 1, 2026, to September 30, 2027, with four (4) one-year option periods, potentially extending through September 30, 2031.
- Set-Aside: UNRESTRICTED.
- NAICS Code: 532490 (Furniture and Equipment Rental and Leasing) with a size standard of $40 Million.
- Payment: Via Electronic Funds Transfer (EFT).
- Delivery: FOB Destination.
Submission & Evaluation
- Offer Due Date: June 19, 2026, at 10:00 AM EDT.
- Questions Due: June 10, 2026, at 10:00 AM EDT, submitted via email to Ryan.Mick@va.gov.
- Submission Method: Quotations must be submitted via email.
- Evaluation Factors: Offers will be evaluated based on Technical Specification (meeting or exceeding requirements), Price, Delivery, and Warranty.
- Eligibility: Offerors must be active in the System for Award Management (SAM) at the time of offer and award. An OEM Authorization Letter is required for proposed products.
Contact Information
Primary Point of Contact: Ryan Mick, Ryan.Mick@va.gov, 423-979-1408.