Betterbuilt R640 Series Cart and Utensil Washer, Name Brand or Equal

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a cage and rack washer for the VA Portland Health Care System's Food and Nutrition Department to properly clean and sanitize trays, plates, lids, domes, and utensils after each meal, ensuring the health and well-being of Veterans.

• Provide a Betterbuilt R600 Series Cage and Rack Washer.

• The washer must automatically clean and sanitize dirty tray carts (24" W x 30” D x 60”H) and 3-tier carts (42" W x 27” D x 40"H).

• Equipment must be an enclosed, heavy-duty, single chamber, pass-through unit with double doors.

• Includes a ramp for cart entry and an emergency stop button.

• Must be pit-mounted.

• Dimensions: 48" W x 90" L x 88" H.

• Features a touchscreen control panel for temperature and pressure monitoring.

• Power requirements: 3-60-208/480V, 12 HP.

• Construction: All stainless steel.

• Includes adjustable spray patterns, water conservation system, interior emergency stop cables, programmable cycles, built-in diagnostics, and non-proprietary components.

• Noise reduction to less than 80dB.

• Requires a vent duct and floor drain.

• Features a two-door pass-through design.

• Includes a water supply temperature steam booster and side tanks for cycle time, energy, and chemical consumption reduction (heated fill tank, drain surge tank, heated rinse storage tank, alkaline/acid storage tanks).

• Does not require associated software.

• Water conservation system built-in.

• Noise reduction to less than 80dB.

• Vendor must provide preventive maintenance at least twice a year.

• Vendor must be able to provide assistance for repairs and parts replacement within 24 hours.

• Not explicitly stated, but installation is at the VA Portland Health Care System.

• Assembly and Installation: Factory authorized agent or technician required for welding, polishing, and interconnecting. Removal of existing equipment and installation of new equipment to be done Mon-Fri after 6:30 pm. All debris to be placed in a facility-provided container.

• Training: Vendor must provide training, procedure manuals, troubleshooting manuals, and operator manuals.

• Warranty: Standard 1-year parts and labor.

• Consumables: Requires cleaning chemicals.

• Cleaning Instructions: Standard stainless-steel cleaning.

Other / Unclassified

This document is a Sources Sought Notice, not a solicitation or request for quote. Its purpose is to conduct market research to identify qualified vendors for the procurement of a Betterbuilt R640 Series Cart and Utensil Washer, Name Brand or Equal. The notice seeks information on potential vendors' capabilities, experience, and Small Business Administration (SBA) size classification relevant to NAICS code 333310 (Commercial and Service Industry Machinery).

• Procurement Focus: The government is seeking a Betterbuilt R640 Series Cart and Utensil Washer, Name Brand or Equal, which requires assembly, installation, scheduled maintenance, and onsite training.
• Market Research: This notice is for informational purposes to aid the government in acquisition decisions.
• Required Attachments: Vendors are instructed to review the attached Statement of Work (SOW) and an Excel spreadsheet for detailed requirements. Responses must be completed within this spreadsheet.
• Eligibility: Prospective vendors must be registered in the System for Award Management (SAM.gov).
• Response Deadline: Responses must be emailed no later than May 15, 2026, at 1400 hours (2:00 PM) Eastern Standard Time.
• Submission Method: Responses must be emailed to Freida McClain (freida.mcclain@va.gov) and James Harris (James.harris13@va.gov) with the subject line: "Betterbuilt R600 Series Cart and Utensil Washer, Name Brand or Equal".
• Exclusions: Telephone and facsimile responses will not be considered. The government will not reimburse costs for preparing a response.

Form / Attachment / Pricing Sheet

This document is a response form for a Sources Sought Notice, designed to gather information from potential vendors regarding their capabilities and interest in providing a "Betterbuilt Cart and Utensil Washer Model 640, Name Brand or Equal." It also includes a preliminary pricing schedule for this item.

• Respondent Information: Fields for Company Name, Address, Point of Contact, Phone, Email, UEI#, Cage Code, Primary NAICS, and Socio-Economic Status.
• Capabilities Narrative: A section for companies to describe their relevant capabilities.
• Pricing Schedule: Details for "Betterbuilt Cart and Utensil Washer Model 640, Name Brand or Equal," including tentative descriptions, quantity, unit, unit price, and total amount for various components and services such as the washer itself, an interior tilt ramp, cabinet options, seismic options, spray system options, control options, shipping, installation, and training.
• Experience: Prompts for two relevant past contracts, including contract number, POC, phone, email, and a brief description of services.
• Assembly, Installation, and Training Plan: A request for a plan related to these services, referencing ATTACHMENT B.
• Subcontractor Information: Fields to collect details if subcontractors will be utilized.
• Technical Questions: Inquiries regarding cleaning cycle duration, high-volume usage capacity, and available wash cycle options.

This form is crucial for potential bidders to:

• Understand the specific product and associated services being considered.
• Provide their company details and demonstrate relevant experience.
• Outline their approach to assembly, installation, and training.
• Submit pricing information for the specified equipment and services.
• Respond to technical questions about the washer's capabilities.