Bio Medical Test Equipment Maintenance 633rd Medical Group Langley AFB

Solicitation / RFP / RFQ

This is a combined synopsis solicitation (RFQ) for Bio Medical Test Equipment maintenance, calibration, and certification services for the 633rd Medical Group at Langley-Eustis Air Force Base in Hampton, Virginia. The services were previously provided under contract FA480020P0095.

• Maintenance, calibration, and certification of Bio Medical Test Equipment.

• Services are commercial, non-personal.

• Performance requirements are detailed in the Performance Work Statement (PWS).

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base Year (March 30, 2026 - March 29, 2027) with four Option Years extending through March 29, 2031.

• Submission Deadline: March 18, 2026, 11:00 AM Eastern Time.

• Submission Method: Electronic via email to the Contracting Officer.

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA).

• Offerors must be technically acceptable in all factors to be considered for award.

• Quotes must remain valid for a minimum of 120 calendar days.

• Questions Deadline: February 20, 2026, 11:00 AM Eastern Time (submit in writing via email).

• Total Small Business Set Aside.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 Million.

• PSC Code: J065 (Maintenance/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies).

• Offerors must have an active SAM.gov record with all required representations and certifications completed.

• The solicitation is prepared in accordance with FAR Subpart 12.6 for commercial products and services.

• Offerors must submit three volumes: Technical Capability (4-page limit), Pricing Sheet (PDF), and Redacted Technical Capability.

• Zip files and hyperlinks are prohibited in submissions.

Solicitation / RFP / RFQ

This solicitation (HT940626QE0110001) is for non-personal services for the maintenance, calibration, and certification of Bio Medical Test equipment. The acquisition is set aside for Small Business.

• Maintenance, calibration, and certification of Bio Medical Test equipment.

• The Product Service Code is J065.

• The pricing arrangement is Firm Fixed Price.

• The contract is for a period of performance starting March 30, 2026, and ending March 29, 2031, with option line items extending the period of performance annually.

• The NAICS code is 811210 with a size standard of USD 34,000,000.00.

• The offer due date is March 18, 2026, at 11:00 AM.

• The solicitation includes FAR clauses 52.212-1, 52.212-3, and 52.212-4, along with addenda.

• Evaluation factors for award are detailed in Section 9.

• This acquisition is set aside for Small Business.

• The solicitation references Attachment 1 (Performance Work Statement) and Attachment 2 (Provisions/Clauses).

• Inspection and acceptance will occur at Langley AFB, VA.

Solicitation / RFP / RFQ

This solicitation is for non-personal services for the maintenance, calibration, and certification of Bio Medical Test equipment. The Defense Health Agency (DHA) is procuring these services.

• Maintenance, calibration, and certification of Bio Medical Test equipment.

• Services are to be performed in accordance with Attachment 1, the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: The base period is from March 15, 2026, to March 14, 2027. There are four option periods, each for one year, extending through March 14, 2031.

• Estimated Value: The size standard for NAICS code 811210 is USD 34,000,000.00.

• Offer Due Date: February 25, 2026, at 11:00 AM local time.

• Evaluation Factors: Not explicitly detailed in the provided pages, but "Evaluation Factors for Award" is listed as a section.

• This acquisition is set aside for Small Business.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: USD 34,000,000.00.

• The solicitation references FAR clauses 52.212-1, 52.212-3, and 52.212-4, as well as 52.212-5.

• Key attachments include the Performance Work Statement (PWS) and Provisions/Clauses.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing non-personal services for preventive maintenance and calibration of biomedical test equipment for the 633rd Medical Group at Joint Base Langley-Eustis, Virginia.

• The contractor shall provide all personnel, equipment, supplies, and services necessary to perform preventive maintenance and calibration for all equipment listed in Appendix 5.

• Tasks include calibrating and lubricating equipment, performing remedial maintenance, testing and replacing faulty parts, inspecting and replacing electrical components, measuring and adjusting for optimal image quality, inspecting output devices, and returning equipment to manufacturer specifications.

• The contractor must provide service reports for all services performed.

• Preventive maintenance (PM) services must be performed at frequencies recommended by the Original Equipment Manufacturer (OEM).

• The contractor must develop and maintain an effective Quality Control (QC) program.

• Government surveillance will be conducted per the Quality Assurance Surveillance Plan (QASP).

• Performance Requirements Summary (PRS) includes scheduled maintenance (100% AQL), on-site calibration (100% AQL), timely shipment for off-site calibration (95% AQL), and provision of service manuals (95% AQL).

• Period of Performance: Anticipated base period of 12 months with additional 12-month option periods.

• Place of Performance: United States Air Force (USAF) Hospital, 633rd Medical Group (633 MDG), Joint Base Langley-Eustis (JBLE), Virginia.

• Hours of Operation: Monday through Friday, excluding Federal holidays or government-directed closings.

• Contractor must provide all OEM parts, services, manuals, tools, instrumentation, or software.

• Government will NOT provide service manuals or diagnostic software.

• Contractor must provide field service certification of professional formal training on equipment specific to this contract, and annual continuing education, including OEM-specific training. Proof of recent maintenance experience is required if training was over three years ago.

• Contractor must comply with OSHA and Air Force safety standards, including lock-out/tag-out procedures.

• Billing is monthly, in arrears, submitted via Wide Area Workflow (WAWF).

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number
• Alternate Number/Dev No.
• Clause Title
• Year/Mo.
• Section

Bidders must review these clauses to understand their obligations and responsibilities if awarded the contract. This includes compliance with various federal regulations, prohibitions, and reporting requirements. Key clauses highlighted include those related to:

• Contracting Officer's Representative
• Whistleblower Rights
• Safeguarding Covered Defense Information
• Prohibition on acquisition of covered defense telecommunications equipment
• NIST SP 800-171 DoD Assessment Requirements
• Prohibition of Hexavalent Chromium
• Business operations with the Maduro Regime and Xinjiang Uyghur Autonomous Region
• Electronic submission of payment requests
• Subcontracts for Commercial Products or Commercial Services
• Transportation of Supplies by Sea
• System for Award Management (SAM) maintenance and reporting
• Instructions to Offerors-Commercial Products and Commercial Services
• Contract Terms and Conditions-Commercial Products and Commercial Services
• Pollution Prevention and Right-to-Know Information