Blanket Agreement for Audio Visual Meeting and Event Services

Form / Attachment / Pricing Sheet

This document is Appendix C, a Price Schedule consisting of an Equipment & Labor Rate Sheet for DC Office Audio Visual Services. It is associated with RFQ No. 6-B187-Q-00300-00.

• Equipment/Service Types: Lists various audio, projection, miscellaneous, video, and lighting equipment, as well as labor categories.
• Units of Measure (UOM): Specifies the unit for each item (e.g., each, package, per).
• Pricing Columns: Includes columns for Base Year, Option Year 1, and Option Year 2, intended for bidders to fill in rates.
• Labor: Specifically lists 'Technician & Set Up Labor'.
• Acknowledgement Section: Requires the company name, contact, title, and date to be completed.

This document is crucial for bidders to understand the expected pricing structure for audio-visual services. Bidders must use this sheet to provide their proposed rates for equipment and labor for the base year and option years, which will be a key component of their proposal submission for RFQ No. 6-B187-Q-00300-00.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Audio Visual Meeting and Event Services at Argonne National Laboratory's (ANL) Washington D.C. Office. It establishes a Blanket Purchasing Agreement (BPA) for these services.

• Provision of Audio Visual Meeting and Event Services.

• Services are to be provided at ANL's Washington D.C. Office.

• This is a Blanket Purchasing Agreement (BPA).

• The base period of performance is from 07/09/2026 to 07/08/2027.

• There are two option years available: Option Year 1 (07/09/2027 - 07/08/2028) and Option Year 2 (07/09/2028 - 07/08/2029).

• The contract is subject to Argonne Terms and Conditions.

• Cash terms are Net 15 days – 100% Upon Completion of Service Call.

• Quotations must be received by 06/10/2026.

• Submit quotations to jmangis@anl.gov.

• Offerors must provide a published price list or a redacted invoice to prove price reasonableness.

• Bidders must complete and return the signed RFQ (ANL-70), the Price Schedule (Appendix C), and Representations and Certifications (ANL-70B).

• Inquiries should be directed to Jazlyn Mangis at (630) 252-6884 or jmangis@anl.gov.

• Not specified in the provided document.

• This is not an order.

• The attached RFP/RFQ and Argonne Terms and Conditions will govern any resultant order.

• Any resulting Purchase Order will be subject to the Argonne Terms and Conditions and will be exempt from Illinois Occupation and Use Taxes and from Manufacturers and Retailers Excise Taxes.

• Applicable documentation includes: Appendix “A” Argonne Terms and Conditions for Commercial Items, Appendix “B” Argonne Statement of Work, Appendix “C” Price Schedule, Low Risk Off Site 10 CFR 851 Applicable Supplemental Conditions, and Pre-Award Information, Representations and Certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish a Blanket Purchasing Agreement for a contractor to provide audio visual (AV) services on an as-needed basis for in-person and hybrid meetings and events at Argonne National Laboratory's (ANL) Washington, D.C. office.

The contractor shall provide qualified technical personnel, AV equipment, and related support services for planning, setup, operation, troubleshooting, and removal of AV systems for requested events. Services must adhere to industry standards, ANL policies, and safety requirements.

• Planning Phase: Coordinate with ANL, provide quotes for labor and equipment, recommend configurations, and conduct site visits.

• Execution Phase: Arrive early for setup, provide approved equipment, operate systems, troubleshoot issues, support event changes, and replace unauthorized personnel or failed equipment.

• Post-Event Phase: Provide follow-up if requested and submit final invoices within five business days.

• Place of Performance: SPACES, 800 Maine Avenue, Washington, D.C.

• Period of Performance: July 9th, 2026, through July 9th, 2027, with two one-year option periods.

• Pre-event coordination and timely communication.

• Qualified on-site technical personnel.

• AV equipment and accessories.

• Setup, operation, and breakdown of AV systems.

• Itemized invoices.

• Contractor personnel must be professionally dressed, knowledgeable, and conduct themselves professionally.

Services will be ordered on an as-needed basis, specifying event details, labor, equipment, and livestreaming/recording requirements.

Pricing based on an attached schedule. Technical labor sourced locally. Travel/lodging not reimbursed unless pre-approved. Any charges not on the schedule require ANL approval.

Services are acceptable when labor/equipment are authorized, AV systems function correctly, technical issues are addressed promptly, and contractor-provided equipment is operational, all in accordance with ANL instructions and this SOW.

Form / Attachment / Pricing Sheet

This document, "Appendix A - Argonne Terms and Conditions for Commercial Goods and Services," outlines the standard terms and conditions that apply to commercial goods and services procured by Argonne National Laboratory. It serves as a critical attachment to any solicitation or contract, detailing the legal and operational framework for such agreements.

• Definitions: Clarifies terms like "Argonne National Laboratory," "Laboratory," "Government," and "Laboratory Procurement Official."
• Thresholds: Specifies the Micro-Purchase Threshold ($15,000) and Simplified Acquisition Threshold (SAT) ($350,000).
• Clauses: Details numerous clauses covering assignment, audits, changes, conduct of employees, cybersecurity, disputes, environmental protection, delays, inspection, integration, site access, limitation of liability, non-waiver of defaults, order of precedence, packaging, payments, public release of information, state and local taxes, survival, suspect counterfeit parts, and termination (for cause and convenience).
• Incorporated by Reference: Lists specific FAR and DEAR clauses applicable to the contract, along with their applicability criteria.
• Suspect/Counterfeit Bolt Headmark List: Provides a detailed list of headmarks to identify suspect or counterfeit bolts, treating any bolt on the list as defective without further testing.

This document is essential for potential bidders as it defines the contractual obligations, rights, and responsibilities for both Argonne National Laboratory and the contractor. Bidders must review these terms and conditions to understand the legal framework, compliance requirements (e.g., cybersecurity, environmental protection), payment terms, dispute resolution processes, and specific clauses related to the procurement. The "Suspect/Counterfeit Bolt Headmark List" is particularly relevant if the procurement involves hardware or components where fastener integrity is critical. Understanding these terms is crucial for accurate proposal preparation and for assessing the overall risk and requirements of the opportunity.

Other / Unclassified

This document, titled "Low Risk Off Site 10 CFR 851 Applicable Supplemental Conditions," outlines specific requirements and conditions for contractors performing low-risk work off-site under Argonne National Laboratory's purview. It details:

• Notice to Proceed: Work cannot commence until approved by the Project Specialist/Technical Representative.
• Indemnity and Responsibility for Damages: Contractors must indemnify Argonne, the University of Chicago, and the U.S. Government against losses and damages arising from their work. They must also exercise reasonable care to avoid damaging existing property and are liable for repair or replacement costs.
• Insurance: Specific insurance coverage is mandated, including General Liability, Automobile Liability, Professional Liability, and Worker's Compensation, with specified minimum limits and requirements for additional insureds.
• Environment, Safety, and Health (ES&H): Contractors must comply with all applicable ES&H regulations, including 10 CFR 851, OSHA standards, and specific Argonne requirements. This includes developing and implementing a Safety Management System, conducting Job Safety Analyses (JSAs), reporting incidents, and adhering to site-specific safety rules.
• Disciplinary Program: A progressive disciplinary program is outlined for safety infractions, ranging from verbal warnings to suspension and potential contract termination.
• FAR/DEAR Clauses: References to Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR) clauses are included, covering areas such as access to and ownership of records, radiation protection, and personal identity verification.

This document is crucial for potential bidders as it establishes the foundational safety, security, insurance, and indemnity requirements for performing work under this contract. Understanding these conditions is essential for accurately estimating costs, developing compliant proposals, and ensuring operational readiness if awarded the contract. It highlights the significant emphasis placed on safety and regulatory compliance by Argonne National Laboratory.

Form / Attachment / Pricing Sheet

This document, "ANL-70A Reps and Certs (Short Version)," is a pre-award information form that requires organizations to provide representations and certifications. It serves as a supplement to the U.S. Federal Government Online Representations and Certifications Application in SAM.gov. By executing this document, offerors certify that their SAM Online Representations and Certifications are true and correct and acknowledge that they are incorporated by reference.

• General Information: Requires legal name, Unique Entity ID (UEI), Doing Business As (DBA), physical and performance locations, and primary contact information.
• Business Organization: Entity type and State of Incorporation.
• NAICS Code: Requires the North American Industry Classification System (NAICS) Code and Size Standard.
• FAR Clauses: Includes representations and certifications related to:
  • Covered Telecommunications Equipment or Services (FAR 52.204-26)
  • Laboratory Terms and Conditions
  • Suspect/Counterfeit Part Certification
  • Personal Conflict of Interest Certification
  • Representation of Limited Rights Data and Restricted Computer Software (FAR 52.227-14)
  • Certification As To Small Business or Non-Profit Status (Public Law 96-517)
  • Buy American Act-Supplies (FAR 52.225-1) for offers >= $10,000
  • Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions (FAR 52.203-11) for offers >= $150,000
  • Certificate of Independent Price Determination (FAR 52.203-2) for fixed price offers >= $250,000
  • Cost Accounting Standards Notices and Certification (FAR 52.230-1) for offers >= $2,000,000

This document is critical for all potential bidders. Offerors must complete and submit this form accurately to certify their compliance with various federal regulations and requirements. Failure to provide the required representations and certifications may impact an offeror's ability to be considered for award. It helps Argonne National Laboratory assess compliance and potential conflicts of interest.