BLDG 1302 Carpet Replacement

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for commercial items to procure and replace carpet in BLDG 1302, specifically on the 2nd Floor, D and C Wings, including Room 243. The requirement falls under the AFFCC Carpet II Program, which utilizes a two-tier structure: Tier I manufacturers and Tier II installers. This solicitation is for Tier II installers who must purchase carpet materials from mandatory Tier I manufacturers.

• Provide non-personal services including labor, materials, equipment, transportation, and supervision.

• Remove and reinstall existing furniture before and after carpet demolition and installation.

• Select one of seven approved carpet options from a Tier I manufacturer.

• Submit a quote to CONS detailing carpet and adhesive price per square foot for verification against Tier I NTE pricing.

• Tier II installers must provide procurement data to Tier I manufacturers upon request.

• Vendors must provide an Authority to Operate (ATO) and programming keys for the Edwards fire alarm system.

• Contract type: Not explicitly stated, but implies a purchase order will be issued.

• Period of Performance: 120 Days after contract award.

• Anticipated Award Date: 26 June 2026.

• Estimated Value: Not stated, but the acquisition threshold is above micro-purchase and not over simplified acquisition threshold.

• Response Deadline: 19 June 2026 no later than 05:00 P.M. EST.

• Submission Method: Submit quotations to the office specified in the solicitation (details not fully provided in this excerpt, but SF 1449 or letterhead stationery are options).

• Evaluation Criteria: Best Value. The Government will consider price and technical capability. The award will be made to the responsible vendor whose offer is most advantageous. The Government may select an awardee that provides benefit exceeding minimum standards, but is not obligated to do so. The Government reserves the right to conduct exchanges with vendors.

• Total small business set-aside.

• NAICS Code: 314110 - Carpet and Rug Mills.

• Size Standard: 1,500 Employees.

• Tier II requirements are competed among small-business installers.

• Offerors may not add cost, fee, overhead, or profit to the NTE material pricing; all material costs must be passed through directly.

• Attachments include: Statement of Requirement (SOR), Applicable Clauses and Provisions, Building Layout, and Tier II Vendors Contact List.

Form / Attachment / Pricing Sheet

This document lists contracted Tier II Carpet Vendors. It serves as a reference for potential procurement of carpet services or products.

• Vendor Name
• Point of Contact (POC) Name
• POC Phone Number
• POC Email Address

This document is relevant to bidders as it identifies specific vendors who have been pre-contracted for Tier II carpet services. It provides contact information for these vendors, which may be useful for understanding the competitive landscape or for potential subcontracting opportunities if the opportunity itself is not a direct solicitation for these services.

Form / Attachment / Pricing Sheet

This document contains architectural drawings for the second floor of a facility, specifically detailing "Area D" and "Area C". These plans are likely intended to provide detailed layout, partition types, window and door information, and general notes for construction or renovation work.

• Floor Plans: Detailed layouts of "Area D" and "Area C" on the second floor, including room designations, dimensions, and square footage.
• Legends: Definitions for various symbols used in the drawings, such as window and louver types, partition types, door tags, corner guards, and downspouts.
• General Notes: Instructions regarding partition heights, dimension references, and reflected ceiling plans.
• Key Notes: Specific details on wall placement relative to flooring or slabs, guardrails, and future corridor lines.
• Key Plan: An overview showing the location of the detailed areas within the overall building structure.

These architectural drawings are crucial for bidders to understand the physical scope of work, the existing layout, and specific construction requirements. They will inform the bidding process by detailing the spaces to be worked on, the types of partitions and openings, and any specific notes that may affect labor, materials, or scheduling. Bidders will need to carefully review these plans to accurately estimate costs and develop a compliant proposal.

Forms / Attachments / Pricing Sheets

This document lists and incorporates by reference various clauses and provisions that are applicable to the solicitation. It serves as a reference for offerors to understand the contractual terms and conditions that will govern any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their clause numbers, alteration/deviation numbers, titles, year/month of incorporation, and the section of the contract they belong to (e.g., SEC I, SEC K, SEC G, SEC L).
• Full Text Clauses: Provides the full text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Wide Area WorkFlow Payment Instructions" (252.232-7006).
• Buy American Act Certificates: Includes provisions related to the Buy American-Free Trade Agreements-Israeli Trade Act Certificate (52.225-4 and its Alternate II), requiring offerors to certify the origin of end products.

Bidders must carefully review all incorporated clauses and provisions to understand their obligations, requirements, and potential impacts on their proposals and contract performance. Key areas to note include:

• Representations and Certifications: Specific clauses require offerors to make representations regarding business operations, telecommunications equipment, and other areas.
• Payment Instructions: The WAWF payment instructions detail the process for submitting payment requests and receiving reports.
• Trade Agreements: The Buy American Act provisions are critical for determining the eligibility of products and potential price evaluations.
• Compliance: Various clauses address compliance with laws and regulations, such as those related to child labor, combating trafficking in persons, and prohibitions on certain foreign procurements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for the replacement of carpet in Building 1302, specifically on the 2nd Floor, D and C Wing areas, including Room 243, at Joint Base Langley-Eustis.

• Remove and dispose of existing carpet in specified areas.

• Provide and install new carpet tiles (24"x24") for raised floors.

• Use existing cove base and repair as needed.

• Ensure all raised floor tiles are level and secure.

• The government will be responsible for moving IT equipment; the contractor is responsible for moving other furniture prior to demolition and re-installing it after flooring installation.

• Demo existing carpet in the 2nd Floor D and C Wing, including Room 243.

• Install new carpet in all demoed areas.

• Contractor must use existing cove base and repair as needed.

• Carpet must be 24"x24" tile for raised floors.

• Contractor must ensure raised floor tiles are level and secure.

• Seven specific Tier II vendor carpet selections are provided: Mohawk, Engineering Floors, Interface Americas, Mannington, Tarkett, Milliken, and Bentley Mills.

• Place of Performance: 586 Weyland Rd, JBLE-Langley Air Force Base, VA.

• Completion Date: 31 June 2026, within 30 days of contract award.

• Hours of Operation: Normal hours are 0730 to 1630 EST, Monday-Friday, excluding federal holidays. Services outside these hours require coordination.

• Mandatory site visit required prior to proposal submission.

• Contractor must adhere to all applicable safety regulations and base requirements.

• Contractor must coordinate with the Facility Manager for work dates and times.

• Contractor must promptly report any mishaps involving Government property damage or injury.

• Inspection and acceptance will be performed by the Facility Manager based on the fulfillment of all performance requirements.

• PDF Layout BLDG 1302 2nd Fl Area D and C Wing/Rm 243