Bldg. 602 Access Control System (ACS)

Amendment / Modification

• The solicitation "FA480026Q0024" originally dated 19 Mar 2026 has been amended under number 0001, effective 16 Mar 2026.

• Details for a site visit have been removed due to cancellation caused by severe weather.

• Attachment 4 (Questions and Answers) and Attachment 5 (ACS Locations) have been added.

• The period for acceptance of offers has been changed to 180 calendar days.

• Site visit details (removed).

• Period for Acceptance of Offers (modified).

• Attachments (added: Attachment 4 - Questions and Answers, Attachment 5 - ACS Location).

• The original solicitation deadline for offers is not extended by this amendment.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in offer rejection.

• Offerors are reminded that proposals must be complete and responsive to all instructions, including acknowledging all amendments.

Solicitation / RFP / RFQ

This solicitation is for the "Bldg. 602 Access Control System Installation and Maintenance" (Product Service Code: P400). The government is procuring the installation and ongoing maintenance of an Access Control System (ACS) for Building 602.

• Installation of a complete Lenel Head End ACS system within one month of contract start.

• Repair and Parts services for the ACS.

• Service Calls related to the ACS.

• Preventative Maintenance and Annual Inspection of the ACS.

• The contractor must provide a certified electrician.

• The contractor must provide ACS Panel and Electromagnetic Locks and equipment.

• The contractor must adhere to a 30-day installation schedule.

• The solicitation is a Request for Quote (RFQ).

• The contract type is Firm Fixed Price (FFP).

• The period of performance for the base contract is from April 1, 2026, to March 31, 2027. Option periods extend through March 31, 2030.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25,000,000.00.

• Offers are due by March 25, 2026, at 12:00 PM local time.

• Proposals must be submitted in three volumes: Price, Technical, and Past Performance.

• Technical proposals will be evaluated on an "Acceptable/Unacceptable" basis.

• Past Performance will be rated on an "Acceptable" or "Unacceptable" basis.

• Price will be evaluated using a price analysis process to ensure fairness and reasonableness.

• The government will evaluate offers by adding the total price for all options to the total price for the basic requirement.

• Questions are due by March 17, 2026, at 1500, with responses provided by March 19, 2026.

• This acquisition is set aside 100% for Small Business.

• The solicitation includes various FAR and DFARS clauses, including those related to electronic invoicing (WAWF), contract administration, and continuation of essential contractor services.

• Attachments include Performance Work Statements (PWS), a Wage Determination, and Questions and Answers.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Building 602 Access Control System (ACS) solicitation (FA480026Q0024).

• Facility Details: The building was constructed in 1969 and is 111,672 sq ft. Power is stable with new wiring. Perimeter walls are brick and metal. Both suspended and hard ceilings exist.
• Installation Requirements: Drilling between walls is required for cable infrastructure. Conduit is required. Surface-mounted conduit is addressed in the PWS (para 2.1.1.1). A 110-volt, 20-amp dedicated circuit will be provided for the ACS Panel Location and Workstation.
• Equipment & Systems: No existing IDS sensors or cabling are present. No UPS is required. "Or Equal" equipment substitutions are allowed, and plenum wire is acceptable. Electromagnetic locks are specified and will not meet life safety requirements on exterior doors; however, no other options will be considered as they provide enhanced security. A standalone, air-gapped network will be used. Cyber Security Protocols are detailed in the PWS (para 2.1.2.3).
• Contracting & Logistics: After-hours access will not be available at no additional cost to the government. The government's budget estimate will not be disclosed. Progress payments are not allowed. Deliveries/Performance must be completed within 30 days of the Contract Award Date, though this timeline may be extended due to material lead times. Drawings are available as Attachment 5. The site visit will not be rescheduled.
• Personnel Requirements: A Master Electrician is required due to the scope of work. Virginia DPOR Class A Electrician certification must be provided with the quote and verified after award.

This Q&A document clarifies various technical, logistical, and personnel requirements, directly impacting how bidders should prepare their proposals and understand the scope of work. It confirms that "or equal" substitutions are permitted and details specific installation needs like conduit and wiring. It also clarifies that the ACS is a new installation, not a replacement of an existing Lenel system.

Form / Attachment / Pricing Sheet

This document is a floor plan of the "First Floor" indicating various access points and features. It appears to be an attachment providing location-specific details relevant to a potential opportunity.

• Labeled access points: Front Exterior, Back Exterior, Back Handicap, Side Door (x2), and Rm 135 Interior.
• A "Handicap Ramp" is clearly marked.
• "Keypad" locations are indicated.
• The floor plan shows numerous rooms or areas within the building.

This attachment provides a visual layout of the first floor, highlighting entry/exit points, accessibility features, and specific room locations. Bidders may use this information to understand the physical environment related to the opportunity, such as access control, security, or facility management requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the installation, configuration, and maintenance of a new Common Access Card (CAC)/Personal Identity Verification (PIV) card Access Control System (ACS) for Building 602 at Langley Air Force Base.

• Primary Service #1: ACS Procurement and Installation: This includes providing and installing a complete Lenel Head End ACS system. Specifics include:

  • Electrical work by a certified electrician, with cabling supported and installed above drop ceilings or within raceways below ceilings.
  • System programming to lock/unlock at specified times, with system logs backed up and maintained for one year. Configuration must allow for additional permissions for room 135 access.
  • Installation of electromagnetic locks, door position switches, push-to-exit buttons, Keypad PIV Class Card Readers, and Request to Exit PIRs at the Front, Rear ADA, and North Entrance doors.
  • Installation of specific Lenel hardware for DET 4 Interior Room 135, including a reader controller, interface board, workstation, enrollment reader, monitor, and power supply.

• Primary Service #2: Annual Preventative Maintenance: Ensuring the ACS hardware and software are sustained through replacement parts, system configurations, and security patches. Includes monitoring control panels for errors and providing software updates. A maintenance report is required by the 15th of each month.

• Primary Service #3: Service Calls and Repairs: Responding to customer service calls and performing repairs. On-site response is required within 24 hours, with replacement parts within 72 hours. Repairs under $2,500 require Government POC approval; repairs over $2,500 require Contracting Officer (CO) approval.

• Primary Service #4: Service Calls: Providing localized help desk support for ACS issues, with a guaranteed initial response time of "within 4 hours" and a targeted resolution time of "within 72 hours" for non-critical issues.

• Service Calls and Repairs:

  • Exceptional: 96-100% Resolved within 8 hours
  • Very Good: 90-95% Resolved within 24 hours
  • Satisfactory: 85-90% Resolved within 36 hours
  • Marginal: 85-90% Resolved within 48 hours
  • Unsatisfactory: <100% Not resolved within 72 hours

• The PWS is for Building 602, Langley Air Force Base, Joint Base Langley-Eustis, VA.

• Hours of operation are 0700 to 1600 EST, Monday-Friday, excluding federal holidays.

• Personnel Qualifications: Virginia DPOR Certified Class A Electrician required.

• Deliverables: All deliverables must be in electronic form, using Microsoft Office suite. Includes Local Help Desk Support Access, Maintenance Service Report, Onsite Service Support, and Virginia DPOR Certified Class A Electrician documentation.

• Security: Contractors must comply with security requirements for unclassified contracts, including background checks and obtaining necessary passes and identification. A TIER 1 suitability/fitness determination is required.

• Appearance: Contractor personnel must present a professional appearance and comply with socially acceptable standards of personal hygiene.

• Conflict of Interest: Contractors shall not employ individuals who would create a conflict of interest.

• English Language Requirement: All contractor personnel must read, understand, speak, and write English fluently.

• Key Control: Keys will not be provided to the contractor.

• Smoking: Restrictions apply to smoking in ACC facilities; only designated areas are permitted.

• Environmental Management: Compliance with all federal, state, and local laws, ordinances, and Installation policies is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide management, transportation, tools, supplies, equipment, training, and labor necessary to install, configure, and maintain a new Common Access Card (CAC)/Personal Identity Verification (PIV) card Access Control System (ACS) for ACC A589S, Building 602, at Langley Air Force Base, Hampton, VA, ensuring continuous and reliable service.

• Primary Service #1: ACS Procurement and Installation:

  • Installation of a complete Lenel Head End ACS system.
  • ACS Enclosure to be located adjacent to the Fire Alarm System on the First Floor.
  • ACS Workstation to be located on the Second Floor.
  • Includes all labor, software, materials, and components.
  • Cabling to be supported and installed above drop ceilings, or within raceway below ceilings.
  • Specific components required for Front Entrance, Rear Entrance, South Entrance, Rear ADA Entrance, North Entrance, and Interior Room 135.

• Primary Service #2: Annual Preventative Maintenance:

  • Ensure ACS hardware and software are sustained and supported.
  • Monitor control panels for error messages and notify the Government of resolution.
  • Provide software updates as needed.
  • Submit a maintenance report by the 15th of the following month.
  • Conduct an annual inspection of all hardware.

• Primary Service #3: Service Calls and Repairs:

  • Respond to customer service calls and be on-site within 24 hours.
  • Provide replacement parts within 72 hours.
  • Coordinate work outside normal duty hours with COR and CO.
  • COR approval for repairs under $2,500.00; CO approval for repairs $2,500.00 and greater.

• Primary Service #4: Service Calls:

  • Provide localized help desk support for ACS issues.
  • Guaranteed response time of "within 4 hours" for initial contact.
  • Targeted resolution time of "within 72 hours" for non-critical issues.

• Service Calls and Repairs:

  • Exceptional: 96-100% Resolved within 8 hours.
  • Very Good: 90-95% Resolved within 24 hours.
  • Satisfactory: 85-90% Resolved within 36 hours.
  • Marginal: 85-90% Resolved within 48 hours.
  • Unsatisfactory: <100% Not resolved within 72 hours.

• Location: Building 602, ACC A589S, 204 Dodd Blvd, Hampton, VA 23665 (Langley Air Force Base, Joint Base Langley-Eustis, VA).

• Hours of Operation: 0700 to 1600 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays.

• Personnel Qualifications: Virginia DPOR Certified Class A Electrician required.

• Deliverables: All deliverables in electronic form, using Microsoft Office suite. Includes Local Help Desk Support Access, Maintenance Service Report, Onsite Service Support, and Virginia DPOR Certified Class A Electrician.

• Security: Contractor personnel must undergo a verification process for trustworthiness and suitability. TIER 1, favorable suitability/fitness determination required. Common Access Card (CAC) sponsorship is not required.

• Appearance: Professional, conservative, and neat appearance required.

• Conflict of Interest: Restrictions apply regarding employment of government personnel.

• Environmental Management: Compliance with all federal, state, and local laws, ordinances, and regulations, and Installation policies.

• Operations Security (OPSEC): Contract determined to not have critical or sensitive information requiring an OPSEC Plan.

Solicitation / RFP / RFQ

This solicitation (FA480026Q0024) is for the "Bldg. 602 Access Control System Installation and Maintenance" at Langley AFB, VA. The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25,000,000.00.

• Installation of a complete Lenel Head End ACS system.

• Repair and Parts services.

• Service Calls.

• Preventative Maintenance and Annual Inspection.

• The work involves Product Service Code J063.

• The contract type is Firm Fixed Price.

• The period of performance for the base item (0001) is 1 month from contract award. Option periods extend from April 2026 through March 2030.

• Offer Due Date: March 25, 2026, 12:00 PM.

• Proposals will be evaluated on Price, Technical Acceptability, and Past Performance.

• Technical proposals will be evaluated on an "Acceptable/Unacceptable" basis.

• Past Performance will be rated on an "Acceptable" or "Unacceptable" basis.

• Offerors are cautioned to submit their best pricing and technical information up-front, as adequate price competition is expected.

• The solicitation includes FAR clauses 52.212-1, 52.212-4, and 52.212-5.

• This acquisition is set aside 100% for Small Business.

• The solicitation includes multiple attachments, including Performance Work Statements (PWS) for Bldg. 602 Access Control System and Mission Essential Statement, and a Wage Determination.

Form / Attachment / Pricing Sheet

This document defines "mission essential services" in accordance with DFARS 252.237-7023(a)(1). It clarifies that "Service Calls and Repairs," as described in the Performance Work Statement for the Access Control System Contract, are to be considered mission essential services.

• Definition of essential services based on potential impairment to defense systems or operations.
• Specific designation of "Service Calls and Repairs" under the Access Control System Contract as mission essential.

This document is relevant to bidders as it defines a critical service category. Understanding which services are deemed "mission essential" can inform a bidder's assessment of the contract's importance, potential risks, and the criticality of performance requirements, particularly if the opportunity relates to the Access Control System Contract or similar services.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-4341, Revision 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act (SCA) in specific geographic areas of North Carolina and Virginia.

• Geographic Scope: North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates and footnotes.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706).
• Leave Policies: Outlines requirements for paid vacation and holidays.
• Hazardous Pay: Specifies differential pay rates for hazardous work.
• Uniform Allowance: Details requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders responding to solicitations that fall under the Service Contract Act within the specified geographic areas. It dictates the minimum labor costs that must be factored into proposals for covered service contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.