BROAD AGENCY ANNOUNCEMENT (BAA)- Research and Development (R&D) for Air Force Airbase Systems

Solicitation / RFP / RFQ

This document is a Broad Agency Announcement (BAA) for "Research and Development (R&D) for Air Force Airbase Systems" issued by the Air Force Civil Engineer Center (AFCEC). It is a five-year, closed, two-step BAA with Calls (CALLs) for topic areas of interest. The BAA aims to solicit research proposals for developing and demonstrating technologies and systems to support Air Force missions, focusing on expeditionary environments, advanced materials, and operational efficiency.

The BAA outlines several topic areas for research and development, including:

• Modern Timber Products in an Expeditionary Environment

• Per- and Polyfluoroalkyl Substances (PFAS) Destruction

• Arctic Campaigning and Arctic-Capable Structures

• Automated Heavy Machinery

• Airbase Facilities and Infrastructure

• Airbase Operations

• Civil Engineering Materials

• Emergency Response and Fire Protection

• Infrastructure Protection and Environmental Systems

• Robotics and Automation

• Airbase Energy & Utilities (AEU)

• The BAA is a five-year closed BAA with CALLs.

• Anticipated funding is from RDT&E appropriations.

• The approved ceiling for the Closed BAA with CALLs is $49,000,000.00.

• Multiple awards of contracts of various values are anticipated.

• Contracts issued under this BAA may be for a period of up to five years.

• Awards will typically be in the form of "C" type contracts.

• This is a TWO-STEP submission process: white paper submission first, followed by a technical and cost proposal if requested.

• Offerors must monitor SAM.gov for amendments or CALLs.

• White papers are submitted in response to a posted CALL and are due on a date specified in the CALL.

• White papers will be evaluated based on Scientific and Technical Merit, Related Experience, Openness/Maturity/Assurance of Solution, and Reasonableness/Realism of Costs and Fees.

• Proposals will be categorized as Selectable or Not Selectable.

• Offerors must be registered in the System for Award Management (SAM).

• The BAA is closed to foreign participation, with exceptions for unclassified fundamental research.

• Federally Funded Research and Development Centers (FFRDCs) and Government entities may propose under specific conditions.

• U.S. CITIZENS are required for contractor employees requiring access to USAF bases, AFCEC facilities, or U.S. Government IT networks.

• The publication of products of fundamental research will remain unrestricted.

• Offerors must clearly identify if their proposed research is Fundamental or Non-Fundamental Research.

• DD Form 254 (Contract Security Classification Specification) may be required for classified contracts.

• Attachments include: Adequate Accounting System, Proposal Prep Instructions, Contractor-Performance Work Statement (C-PWS) Example, and Individual Subcontracting Plan Template.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for preparing proposals in response to solicitation FA8051-24-S-0001. It outlines the required format, content, and submission guidelines for various sections of the proposal, including the Business Section, Technical Proposal, Contractor Performance Work Statement (C-PWS), and Cost/Price Proposal.

• General Information: Emphasizes comparing these instructions with the specific CALL instructions and notes that failure to follow instructions may result in lower ratings or rejection.
• Business Section: Requires information on validity period, contract type, period of performance, UEI, business size, authorized negotiators, and small business subcontracting plans. It also details data rights identification and assertion, and foreign participation requirements.
• Technical Proposal: Limited to 25 pages, it must include a Technical Approach, Milestone Chart, Facilities and Equipment Description, Description of Relevant Prior Work, Management Plan, and Resumes/CVs of Key Individuals.
• Contractor Performance Work Statement (C-PWS): A separate section detailing the RDT&E to be accomplished, which must be enforceable.
• Cost/Price Proposal: Requires a specific table of contents including cost elements, labor summary, rate explanations, indirect rates, bill of materials, travel summary, consultant details, computer use, other direct costs, DD Forms 1861, subcontractor analysis, interdivisional transfers, and conference attendance details.
• Subcontractors: Proposals must be similarly structured, and offerors must provide an analysis of subcontractor proposals.

This document is critical for bidders as it dictates the structure, content, and formatting requirements for their proposals. Adherence to these instructions is essential for a successful submission and evaluation. It highlights specific areas requiring detailed information, page limitations, and potential consequences for non-compliance.

Form / Attachment / Pricing Sheet

This document is a template for an Individual Subcontracting Plan, as required by FAR Clause 52.219-9. Bidders are expected to complete this plan to outline their strategy for subcontracting with small businesses and other socioeconomic categories.

• Company Information: Fields for Company Name, Unique Entity ID, CAGE Code, and Address.
• Contract Details: Fields for Date Prepared, Solicitation Number, and Period of Performance.
• Subcontracting Goals: Detailed sections to specify planned subcontracted dollars for:
  • Total planned to be subcontracted.
  • Total dollars subcontracted to Small Businesses.
  • Specific categories within small businesses: Small Disadvantaged, Women-Owned, Service-Disabled Veteran-Owned, Veteran-Owned, and HUBZone Small Businesses.
• Justification: Explanation for goals less than government targets.
• Supplies/Services: Description of types of supplies and services planned for subcontracting to various small business categories.
• Methodology: Explanation of how goals were developed and how potential suppliers will be located.
• Indirect Costs: Details on the inclusion of indirect costs in subcontracting goals.
• Subcontracting Plan Administrator: Contact information and duties.
• Assurance Efforts: Description of efforts to ensure equitable opportunities for small businesses.
• Reporting Requirements: Commitment to include FAR 52.219-8, reporting via eSRS, and subcontractor plan requirements.
• Record Maintenance: Commitment to maintain records related to compliance.
• Good Faith Effort: Acknowledgment of the requirement to make good faith efforts to acquire from businesses used in proposal preparation.
• Failure Explanation: Commitment to provide written explanation for failure to meet subcontracting goals.
• Subcontractor Communication: Assurance that subcontractors can discuss matters with the Contracting Officer.
• Payment Terms: Commitment to timely payment of small business subcontractors.
• Substitution Notification: Requirement to notify the Contracting Officer of substitutions for small businesses.

This template is crucial for bidders to understand the government's subcontracting requirements. Completing this plan accurately and demonstrating a commitment to small business utilization is a key component of the overall proposal. Bidders must carefully consider their subcontracting capabilities and goals before filling out this document.

Amendment / Modification

This document is Revision 3 of the Airbase Systems Broad Agency Announcement (BAA) FA8051-24-S-0001, dated 7 March 2025.

This revision updates the BAA. Specific changes are not detailed in the provided text, but it is a revision to the original announcement.

Offerors must monitor SAM.gov for amendments or CALLs issued. This revision updates the BAA, and potential offerors should ensure they are referencing the most current version.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this effort is to investigate techniques for generating code, technology that connects transformed program variants for debugging and performance analysis, and the exploitation of XXX by software environments.

This effort involves developing technology for integrated computational environments for XXXXX and distributing advanced computational software tools. These tools should demonstrate improved performance on current XXXXXX computers.

• Design and implement a XXXXXXXXXX for a XXXXXXXXX computer, including initial data structures.

• Develop an execution analysis infrastructure to debug and study the performance of XXXXXXXXXXXXX without requiring a full understanding of program transformations.

• Develop technology to leverage XXXXXX for XXXXXXXXXXX tasks, creating a general XXXXXX environment with specific tools.

• Create interfaces for automatic scheduling of tools on XXXXXXXX.

• Integrate the XXXXXX with paragraph 4.1.1.

• Identify XXXXX community members for experimentation with the XXXXXXXXXX and general XXXXXXXX.

• Continual reporting on effort status and progress toward contract requirements (See CDRL, A001).

• Continual reporting on the status of funding required for contract performance (See CDRL, A002).

• Documentation of all technical work accomplished, including observations, problems, results, design criteria, procedures, and lessons learned (See CDRL, A003).

Not specified in this document.

• CDRL A001: R&D Project Summary Report (monthly or quarterly).
• CDRL A002: Contract Funds Status Report (monthly or quarterly).
• CDRL A003: Final Technical Report (due at contract end).

Form / Attachment / Pricing Sheet

This document, "Adequate Accounting System FA8051-24-S-0001 Attachment 1," provides guidance to potential offerors regarding accounting system requirements for cost reimbursement type contracts. It emphasizes the need for an adequate accounting system in place, compliant with Generally Accepted Accounting Principles (GAAP), Generally Accepted Government Auditing Standards (GAGAS), the Federal Acquisition Regulation (FAR), and Cost Accounting Standards (CAS).

• DCAA Review: Companies interested in cost reimbursement contracts are advised to have their accounting systems reviewed by the Defense Contract Audit Agency (DCAA) to confirm adequacy.
• DCAA Resources: Links are provided to DCAA's website for information on requirements, standards, and the Pre-award Accounting System Adequacy Checklist.
• SF Form 1408: Offerors without a DCAA-approved cost accounting system must complete and submit SF Form 1408 with their proposal. Failure to do so may result in the proposal being deemed non-conforming.
• Cost Accounting Standards (CAS): Contracts exceeding $2M may be subject to CAS requirements, necessitating representations and a Disclosure Statement as per FAR 52.230-2.
• Agencies and Resources: Contact information and links are provided for DCAA, DCMA, and SBA to assist offerors.

This attachment is critical for bidders intending to propose on cost reimbursement contracts. It outlines a mandatory requirement for an adequate accounting system and specifies the process for demonstrating this adequacy, including the use of SF Form 1408. Understanding and complying with these accounting system requirements is essential for proposal submission and evaluation.