Buckley SFB - Portable Air Conditioners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (460 CONS) at Buckley Space Force Base (SFB), CO, is soliciting proposals for Portable Air Conditioning Units and related accessories. This is a Total Small Business Set-Aside (RFQ FA254326Q0006) to procure units for cooling electrical equipment in closed rooms. Proposals are due May 15, 2026, at 12:00 PM MDT.
Scope of Work
The 460th Civil Engineering Squadron (460 CES) requires:
- 12 Portable AC Units: 12,000-18,000 BTUs, 115V, max 32" width, max 600 lbs, with wheels and detachable condensate.
- 1 Large Capacity Portable AC Unit: 60,000 BTUs, 208/230V, max 32" width, max 600 lbs, with wheels and detachable condensate.
- 13 Ported Ceiling Tile Replacement Kits: Including 8'-12' exhaust ducts/tubes and clamps.
- 2 Spare Exhaust Tubes: Same style/length as the kits, with clamps.
- Critical Requirement: All units MUST NOT possess Wi-Fi or Bluetooth capabilities due to security constraints.
- Delivery: Within 30 calendar days After Receipt of Award (ARO) to 460 CES, Buckley SFB, CO. Earlier delivery is preferred.
- Personnel: All contractor employees must pass a background check.
Contract Details
- Contract Type: Fixed-Price Contract.
- Set-Aside: 100% Small Business Set-Aside.
- NAICS Code: 423730 (Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers) with a 175-employee size standard. Offerors must have this NAICS code in their SAM.gov Representations and Certifications.
- Place of Performance: Buckley SFB, Aurora, CO 80011.
Submission & Evaluation
- Submission Deadline: May 15, 2026, at 12:00 PM MDT.
- Submission Method: Email quotes to Mr. Travis Fritts (travis.fritts.1@spaceforce.mil) and 1st Lt Andrew Flamm (andrew.flamm.1@spaceforce.mil).
- Subject Line: Must include "RFQ FA254326Q0006 - Buckley SFB – Portable Air Conditioners".
- Required Quote Items: Comprehensive quote, technical description demonstrating compliance, warranty details, company information (name, address, POC), CAGE Code, and UEI.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA), considering Price, Technical Capability (meeting all requirements), and Compliance with RFQ.
- Eligibility: Offerors must be registered in SAM.gov.
Additional Notes
Provisions and clauses, including specific FAR/DFARS clauses and WAWF payment instructions, are incorporated by reference and can be accessed at www.acquisition.gov. Bidders should review "Attachment 1 - Provisions and Clauses" for full contractual terms and conditions. Standard commercial warranties apply.