Building 228 Access Controls Service Contract

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide preventive and remedial maintenance services for the Lenel United Technologies Access Control/CCTV System located in Building 228 at Robins AFB, GA. The requirement is for a Firm-Fixed-Price (FFP) contract.

• Preventive and remedial maintenance of the Lenel Access Control/CCTV System.

• All technicians must be at least a Lenel Certified Associate (LCA). Full Lenel certifications are preferred but not required.

• Deliverables include environmental awareness training, security equipment listing, mishap notifications, and services/accident/incident reports (CDRLs A001-A005).

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Includes a base year, four option years, and a fifth option year for extension of services.

• Estimated Value: Not explicitly stated, but the schedule lists CLINs for each year.

• Proposal Submission Deadline: March 25, 12:00 p.m. Eastern.

• Submission Method: Electronically to specified points of contact.

• Required Submission Components:

  • Completed RFQ with pricing for base and option periods.
  • Technical narrative (not to exceed 5 pages) detailing capability to perform PWS tasks.
  • Documentation of technician LCA certification.

• Evaluation Criteria: Not detailed in this document, but typically includes technical approach, past performance, and price.

• This solicitation is a 100% Small Business Set-Aside.

• The small business size standard is $25.0M.

• The Performance Work Statement (PWS) is provided as Attachment 1.

• Other attachments include Service Contract Labor Standards Wage Determination, Contract Data Requirements Lists (CDRLs), RFQ, and Site Visit Information.

• Quotes must be submitted electronically by the specified deadline.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide preventive and remedial maintenance on the Lenel United Technologies Access Control/CCTV System located in Building 228 at Robins AFB, GA. The 78th Air Base Wing requires a contractor to supply all supervision, labor, tools, and equipment.

• Preventive and remedial maintenance on the Lenel United Technologies Access Control/CCTV System.

• Full details of the requirement are specified in the Performance Work Statement (PWS), Attachment 1.

• Not specified in this document.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Key deadlines or milestones: Site visit is scheduled for March 18, 2026, at 1:00 PM Eastern. Interested parties must provide attendee information to Adria M. Pitts at adria.pitts@us.af.mil no later than March 16, 2026, to arrange for base access.

• This is a 100% Small Business Set-Aside.

• The small business size standard is $25.0M.

• Site visit attendees must provide full name, company name, and driver's license number.

• Required items for site visit: Valid State-issued Driver's License/ID or Passport, Proof of Vehicle Registration (if driving), Proof of Vehicle Insurance (if driving).

• All visitors are subject to a criminal background check and must follow traffic guidelines.

• Specific identification requirements are noted for individuals with driver's licenses that are not valid for federal purposes.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for various data items, including accident/incident reporting.

• Data Item No. A005: Accident/Incident Report.
• Authority: DI-SAFT-81563.
• Contract Reference: PWS Section 5.5.2.
• Frequency: Block 16 (implies reporting as needed or specified).
• Submission: First submission in Block 16, subsequent submissions in Block 16.
• Remarks: Details the requirements for Mishap Notification/Investigation in accordance with DAFI 91-204. This includes reporting damage or injury to USAF assets/interests, notifying specific personnel (CO, COR, 78 ABW Safety Office) within specified timeframes (8 hours for damage >$600k, 2 workdays for damage <$600k). It also lists the minimum information required in mishap notifications and the contractor's responsibility to secure the mishap scene and submit an Accident/Incident Report within 48 hours.
• System/Item: Bldg 228 Access Control System Maint.
• Performance Periods: Lists Base Year through Option Year 4 for various CLINs (A-E) with corresponding data item numbers (A005-E005).

This CDRL highlights a critical reporting requirement for accident and incident investigations related to the "Bldg 228 Access Control System Maint." opportunity. Bidders should note the specific procedures, notification timelines, and reporting content required for mishaps, as detailed in the remarks section and referenced documents (DAFI 91-204, PWS Section 5.5.2, DI-SAFT-81563). Understanding these requirements is crucial for proposal preparation and contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the services required for a contractor to provide comprehensive preventive and remedial maintenance for the Lenel Access Control/CCTV System and associated hardware located in Building 228 at Robins AFB, GA. The goal is to ensure the security of the building, which houses critical Department of Defense (DoD) and government agency data servers.

• Provide all personnel, tools, labor, materials, equipment, transportation, and parts for maintenance.

• Perform on-site preventive and remedial maintenance on Lenel software, Proxy Readers, Locks, Closed Circuit Televisions (CCTV), and Digital Video Network (DVN) hardware.

• Ensure on-site response for non-routine maintenance within 24 hours or the first duty day following a weekend.

• Provide on-site diagnosis and correction of all hardware and software failures.

• Install Lenel OnGuard software on new Government Furnished Equipment (GFE) laptops/desktops within 45 days of contract award.

• Perform preventive maintenance and repairs quarterly.

• Provide non-routine maintenance on-site response within 24 hours or the first duty day following a weekend.

• Provide non-routine technical assistance within two hours of request.

• Manage and service/repair GFE, including upgrading desktops/laptops with Lenel software on Windows 11 Operating Systems.

• Ensure Lenel OnGuard software is updated within 30 days of release.

• For unforeseen repairs under $2,500, provide parts and components at no additional cost within two business days of diagnosis.

• Perform an inventory of system components within 30 calendar days of contract start.

• Develop and deliver a consolidated equipment list and system drawings within 120 calendar days of contract award.

• Provide quarterly, semi-annual, and annual scheduled PM for ACS, CCTV, locksets, and badging stations.

• Provide two hundred (200) iClass proximity cards and four (4) printer ribbons annually.

• Non-routine maintenance response within 24 hours or first duty day following a weekend.

• Non-routine technical assistance response within two hours.

• Preventive maintenance within 45 days of contract award and quarterly thereafter.

• Software updates installed within 30 days of release.

• Deliverables must meet quality standards with limited rejections allowed.

• Base period of 12 months, followed by four (4) 12-month option periods, plus a 52.217-8 six-month extension.

• Place of Performance: Robins AFB Building 228.

• Contractor personnel must comply with Government Safety and Health regulations (OSHA, DoD Directive 4715.01E).

• Contractor must establish and maintain a site-specific safety and health program.

• Contractor personnel requiring access to Robins AFB must comply with installation security requirements, including potential DBIDS badge issuance.

• Contractor personnel must complete Air Force-provided initial EMS Awareness Training.

• Contractor must comply with Agency Affirmative Procurement Programs (Green Procurement).

• Contractor must comply with Voluntary Protection Programs (VPP).

• Contractor must maintain an AS9100 compliant quality management system.

• Technicians should be Lenel Certified Associates (LCA), with preference for full Lenel certifications.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for "Environmental Management System (EMS) Training" as a data item.

• Data Item No.: A001
• Title: Environmental Management System (EMS) Training
• Contract Reference: PWS Section 5.3
• Description: Requires contractor personnel working on Robins AFB to complete initial EMS Awareness Training provided by the Air Force. The contractor is responsible for ensuring all sub-contractors, vendors, and employees complete this training before beginning work.
• Notification: Completion documentation must be sent to the Robins AFB Contracting Officer and Environmental Management.
• Consequences of Failure: Failure to provide documentation may result in contract termination.
• Training Access: Contractors can request the EMS Awareness Training Power Point Presentation from Environmental Management.
• Performance Period: The data item covers Base Year through Option Year 4.

This CDRL highlights a mandatory training requirement for all contractor personnel involved in the "Bldg 228 Access Control System Maint." opportunity. Bidders must understand their responsibility to ensure their workforce completes this training and provides the required documentation to avoid contract termination. It also specifies how to obtain the training materials.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Security Equipment Listing" (Data Item No. A002) as a deliverable for the "Bldg 228 Access Control System Maint." contract line item XX.

• Data Item Title: Security Equipment Listing (A002)
• Contract Reference: PWS Section 4.4
• Authority: DI-ILSS-81251
• Frequency: Block 16 (implies as needed or specified in remarks)
• Submission: First submission due by Block 16, subsequent submissions in Block 16.
• Remarks: The contractor is required to perform an inventory of system components within 30 calendar days of contract start. The contractor must maintain this listing, updating it with serial and model numbers for any replaced equipment. Physical inventory reports detailing results, unaccounted items, and damaged/destroyed equipment must be submitted to the COR using the provided WR Security Equipment list excel spreadsheet (5.1 Appendix A).
• Performance Period: The listing is required for Base Year through Option Year 4.

This CDRL indicates a requirement for the contractor to provide and maintain a detailed listing of security equipment associated with the Bldg 228 Access Control System. Bidders should note the requirement for an initial inventory and ongoing maintenance of this list, including reporting on replaced, damaged, or destroyed equipment. The specific format and submission details are referenced in the PWS and Appendix A.

Solicitation / RFP / RFQ

This document is a Limited Sources Justification and Approval (J&A) for a new Firm-Fixed Price (FFP) contract for preventative and remedial maintenance of the Building 228 Access Control System (ACS) at Robins AFB, GA. The government anticipates a five-year contract period, including one base year and four one-year options. The acquisition requires the use of other than full and open competition due to brand name specifications.

• Provide all personnel, tools, labor, materials, equipment, transportation, and parts for preventative and remedial maintenance of the Lenel United Technologies Access Control (ACS)/closed circuit television (CCTV) System and associated hardware.

• The system includes Lenel Onguard software on government-furnished equipment (GFE) computers.

• Technicians must be certified Lenel providers, with a preference for those holding full Lenel certifications (minimum requirement is Lenel Certified Associate - LCA).

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: One year base period with four one-year options.

• Estimated Value: Not explicitly stated, but the document references a total estimated dollar amount for the five-year contract.

• The Contracting Officer will post a Request for Quote (RFQ) along with this justification.

• Evaluation will be based on price only, with a price reasonableness determination as part of the best value determination.

• The government has concluded that the order represents the best value and lowest overall cost alternative.

• The justification is based on brand name specifications (Lenel).

• Market research indicated sufficient small businesses exist, and a Small Business set-aside competition is recommended.

• The existing ACS is deeply integrated with legacy government systems, making a new vendor's re-engineering, development, testing, and accreditation of these integration points a significant undertaking.

• Data migration and personnel re-training are also considerations, potentially involving specialized development and lost productivity.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Georgia, specifically for the counties of Houston and Peach. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Wage Determination Number: 2015-4495
• Revision Number: 30
• Date of Last Revision: 12/03/2025
• Geographic Area: State of Georgia, Counties of Houston, Peach
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes. Examples include Administrative Support, Automotive Service, Health Occupations, Information Technology, and Protective Service occupations.
• Fringe Benefits: All listed occupations receive specified health and welfare benefits, vacation time, and paid holidays. Specific details on these benefits are provided, including rates for health and welfare, vacation accrual based on years of service, and a list of eleven paid holidays.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage) to contracts subject to the Service Contract Act.
• Footnotes: Explains specific conditions for certain occupations, such as computer employees and air traffic controllers/weather observers regarding night pay and Sunday pay.
• Hazardous Pay Differential: Details applicable differentials for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for furnishing and maintaining uniforms, including reimbursement for cleaning and maintenance.
• Conformance Process: Describes the process for requesting additional classifications and wage rates if an occupation is not listed in the determination.

This document is crucial for bidders as it establishes the minimum wage and benefit requirements for all laborers and mechanics employed in performing services under a contract covered by this wage determination. Bidders must factor these costs into their proposals to ensure compliance with federal labor laws. Failure to comply can result in violations of the Act.

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide preventive and remedial maintenance services for the Lenel United Technologies Access Control/CCTV System located in Building 228 at Robins AFB, GA. The requirement is for a Firm-Fixed-Price (FFP) contract.

• Preventive and remedial maintenance of the Lenel United Technologies Access Control/CCTV System.

• All contractor technicians must be at least Lenel Certified Associates (LCA); full Lenel certifications are preferred.

• Deliverables include Environmental Awareness Training, Security Equipment Listing, Mishap Notification, Services Report, and Accident/Incident Report, as detailed in the Contract Data Requirements Lists (CDRLs).

• The contract will be for a base year with four option years.

• The contract type is Firm-Fixed-Price (FFP).

• Quotes must be submitted electronically to the Contracting Officer (CO) and Contract Specialist (CS) by the specified deadline.

• Quotes must include:

  • A completed RFQ with pricing for the base and all option periods.
  • A technical narrative (not to exceed 5 pages) describing the offeror's capability to perform all tasks in the Performance Work Statement (PWS).
  • Documentation showing technicians are at least Lenel Certified Associates (LCA).

• This solicitation is a 100% Small Business Set-Aside.

• The small business size standard is $25.0M.

• The Performance Work Statement (PWS) is provided as Attachment 1.

• Service Contract Labor Standards (SCLS) Wage Determination No. 2015-4495 is provided as Attachment 2.

• Contract Data Requirements Lists (CDRLs A001-A005) are provided as Attachment 3.

• The solicitation number is FA850126Q0013.

• The NAICS Code is 561621 - Security Systems Services (except Locksmiths).

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the requirements for a "Services Report" (Data Item No. A004).

• Data Item Number: A004
• Title: Services Report
• Contract Reference: PWS Section 5.10.5
• Frequency: To be submitted as specified in Block 16.
• Submission: The report is required for all preventative maintenance tasks.
• Content Requirements: Must include detailed information on tasks performed, training provided, findings on equipment condition, recommendations for improvement, and identification of installed software versions/patches (ISS, OS, antivirus).
• Delivery: Must be provided electronically to the COR and site Security Manager no more than fifteen (15) calendar days following the completion of services.
• Performance Period: The report is associated with CLIN XXXX, Exhibit A004, covering Base Year through Option Year 4.

This CDRL outlines a specific reporting deliverable required under the contract. Bidders should note the detailed content requirements for the Services Report, the submission deadline, and the electronic delivery method. This information is crucial for understanding the contractor's ongoing reporting obligations related to preventative maintenance and system condition.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from a contractor. Specifically, it details the requirements for "Mishap Notification" (Data Item No. A003) as part of the "Bldg 228 Access Control System Maint." contract.

• Data Item No.: A003
• Title: Mishap Notification
• Subtitle: (Not specified, but implies notification related to mishaps)
• Contract Reference: PWS Section 5.5.2
• Authority: DI-MGMT-80368A/T
• Frequency: Block 16 (implies as needed or specified in remarks)
• Submission: Block 16 (implies as needed or specified in remarks)
• Remarks (Section 5.5.2): Outlines the contractor's responsibility to report mishaps, including damage to DoD property, occupational illness, injuries, and damage to public/private property caused by Government operations. The contractor must notify the USAF within four business hours and secure the mishap scene. An Accident/Incident Report is required within 24 hours. The document lists specific entities to be notified (PCO, MFT/COR, Robins AFB command post) and the information to be provided in the mishap notification (reporting person, date/time/location, narrative, cause, estimated cost, equipment/personnel involved, corrective actions, other pertinent information).
• Performance Period: The CDRL also lists CLINs A through E with corresponding Data Item Numbers (A003, B003, C003, D003, E003) and performance periods from Base Year through Option Year 4, indicating this mishap notification requirement may apply across the contract duration.

Potential bidders should note the critical requirement for prompt and comprehensive reporting of any mishaps that occur during contract performance. This includes understanding the notification timelines, the specific information required, and the parties to be notified. Failure to comply with these requirements could have contractual implications. The CDRL also indicates that this requirement is tied to the Performance Work Statement (PWS) Section 5.5.2 and a specific Data Item Description (DID) DI-MGMT-80368A/T.