C1AA--528A5-22-507 A/E -DESIGN CONNECT FORCE MAIN TO COUNTY SEWER CANANDAIGUA VA MEDICAL CENTER

Solicitation / RFP / RFQ

This document is a solicitation for Architectural and Engineering (A/E) design services for the "528A5-22-507 A/E - DESIGN CONNECT FORCE MAIN TO COUNTY SEWER" project at the Canandaigua VA Medical Center. The solicitation number is 36C24226R0021.

The primary deliverable is A/E design services related to connecting a force main to the county sewer system at the specified VA Medical Center.

This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Details regarding proposal submission and evaluation criteria are not provided in this excerpt.

This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Product Service Code (PSC): C1AA
• North American Industry Classification System (NAICS) Code: 541330 (Engineering Services)
• Contracting Office: Department of Veterans Affairs, Network Contracting Office (NCO) 2, Buffalo, NY.
• Point of Contact: Idalia Algarin, Contracting Officer, idalia.algarin@va.gov, 716-862-7461 x 22395.

Solicitation / RFP / RFQ

This is a Sources Sought announcement, not a Request for Proposal, from the Department of Veterans Affairs (VA) seeking a qualified Architect-Engineering (AE) firm. The VA requires professional design services for Project 58A5-22-507, which involves the replacement and reconfiguration of domestic hot water systems at the Canandaigua VA Medical Center. Services include schematics, design development, construction documents, technical specifications, construction period services, site visits, cost estimates, and as-built documentation.

• Professional design services for domestic hot water system replacement and reconfiguration.

• Site investigation and assessment.

• Preparation of a complete construction document package.

• Construction Period Services (field inspections, submittal review, RFI support, contract change support).

• Delivery of 100% bid documents within 375 calendar days from Notice to Proceed.

• NAICS Code: 541330 (Architectural and Engineering Services)

• Small Business Size Standard: $16.5 Million

• Magnitude of Construction: $1,000,000.00 to $5,000,000.00

• Contract Type Contemplated: Firm Fixed Price

• Anticipated Award Date: On or before January 31, 2026

• Design Fee Limitation: Not to exceed 6% of the estimated construction cost.

• This is a Sources Sought; firms should submit qualifications via SF 330.

• Evaluation Criteria: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, Location, Subcontracting Commitment, Construction Period Services Experience, Personnel Experience, and Claims Record.

• Firms must be registered in SAM and verified as SDVOSB in Dynamic Small Business Search at the time of submission.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Only SDVOSB concerns will be considered.

• Firms must comply with VAAR clauses regarding subcontracting limitations for SDVOSB concerns.

• The total cost of design, plans, drawings, and specifications shall not exceed 6% of the estimated construction cost.

• SF 330 submissions are required electronically to idalia.algarin@va.gov by 11 AM EST on December 19, 2025.

• Submissions must not exceed 50 pages and 10 MB per email.

• Required attachments include a Cover Page, Table of Contents, state registration for lead designers, SDVOSB/VOSB certification, DUNS, Cage Code, Tax ID, and POC contact information.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking a qualified Architect-Engineering (AE) firm to provide comprehensive design services for Project 58A5-22-507, "Design Connect Force Main to County Sewer" at the Canandaigua VA Medical Center (VAMC) in Canandaigua, NY. This project involves site investigation, assessment, and the preparation of a complete construction document package for the replacement and reconfiguration of domestic hot water systems.

• Schematics, Design Development, Construction Documents, Technical Specifications

• Construction Period Services, Site Visits, Cost Estimates

• As-Built Documentation

• Professional design services including site investigation and assessment

• Preparation of a complete construction document package

• Design completion period: 375 calendar days from Notice to Proceed (NTP) for 100% bid documents.

• Contract Type: Firm Fixed Price

• Estimated Construction Cost Range: $1,000,000.00 to $5,000,000.00

• Anticipated Award Date: On or before January 31, 2026

• Submission Method: Electronic via email to idalia.algarin@va.gov

• Submission Deadline: December 19, 2025, 11:00 AM Eastern Time

• Required Form: SF 330 (Parts I and II)

• Page Limit: 50 pages per submission

• Email Size Limit: 10 MB

• Evaluation Factors: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, Location, Commitment to Small Business Subcontracting, Construction Period Services Experience, Personnel Experience and Teamwork, and Claims Record.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Firms must be registered in SAM.gov and verified as SDVOSB in Dynamic Small Business Search (DSBS) at the time of submission.

• Compliance with VAAR clauses 852.219-75 and 852.219-73 is required, including detailed subcontracting plans.

• Firms must be located within 450 miles of the Canandaigua VAMC.

• This announcement is not a Request for Proposal (RFP).

• The government will not pay for response preparation costs.

• Site Visit: Tuesday, December 3, 2025, at 10:00 am at Canandaigua VAMC, Bldg. 118, Room 56.

• Applicable NAICS Code: 541330 (Professional, Scientific, and Technical Services, including Architects, Engineers, and Other Professionals Services); Size Standard: $16.5 Million.

• Referenced Attachments: SOW, RFIs, Past Performance Questionnaire, FINAL_OCDPW_Pump Station Design Manual.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders regarding the 'Design Connect Force Main to County Sewer' project.

• RFI 1: A bidder inquired about a missing design manual referenced in the SOW on page 1. The response directs the bidder to an attached file.
• RFI 2: A bidder noted that a Google Maps search did not yield results for 'Oliver Street' as referenced in the SOW, page 1, and requested clarification on the County sewer tie-in point. The response indicates that the attached file provides proposed locations for the lift station and connection point, and states the A/E team is responsible for verifying these locations during the site visit.

This document clarifies specific details within the SOW, potentially impacting how bidders interpret site locations and required documentation. Bidders should review the referenced attached file for updated information regarding the design manual and proposed site locations.

Form / Attachment / Pricing Sheet

This document is a map displaying proposed locations for infrastructure improvements. It includes parcel data, road names, and labels for key areas such as the VAMC, The WWTP, a proposed lift station, and a proposed connection manhole.

• Parcel identification numbers (e.g., 71.00-1-4.100, 84.06-2-46.11)
• Road names (e.g., Fort Hill Ave, Washington St, Ontario St)
• Labeled proposed locations: VAMC, The WWTP, Lift station Proposed location, Connection manhole proposed location.
• Scale bar and legend indicating "Ontario County, NY | Ontario County, NYS GIS Program | Eagleview".

This map is crucial for bidders to understand the geographical context and specific locations of proposed work related to the opportunity. It helps in visualizing the scope and potential site access for the project.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire and Cover Letter designed to collect feedback from customers regarding a firm's performance on previous contracts. It is intended to be completed by a customer and submitted directly to the government.

• Transmittal Letter: Provides instructions for completing the questionnaire, identifies the relevant solicitation (Project No. 528A5-22-507 for the Design to Connect force main to County Sewer), and specifies the submission deadline (December 19, 2025, 12:00 PM EDT).
• Questionnaire Sections:
  • A. General Information: Collects details about the A-E firm being evaluated, the project, and the firm's responsibilities.
  • B. Evaluator Information: Gathers details about the person and company completing the questionnaire.
  • C. Submission Instructions: Directs the completed questionnaire to Idalia Algarin, Contracting Officer, via email.
  • D. Performance Information: Requires evaluators to rate the A-E firm's performance across various factors (Design Services, Follow-On Construction Support, LEED, BIM, Owner's Representative) using a defined rating scale (Exceptional to Unsatisfactory). A narrative summary is required for Marginal or Unsatisfactory ratings.

Bidders responding to the solicitation for "Project No. 528A5-22-507" must ensure their past performance references receive and complete this questionnaire by the specified deadline. The feedback provided in these questionnaires will be used by the government to evaluate the bidder's past performance, which is a critical factor in the overall evaluation of their SF 330 qualifications.

Other / Unclassified

This document is the "Ontario County Department of Public Works Pump Station Design Manual" dated June 2025. It provides comprehensive design standards and criteria for the planning, design, and construction of new wastewater pump stations to be owned and operated by Ontario County.

This manual serves as a critical reference for any bidder involved in the design or construction of pump stations for Ontario County. It outlines:

• Applicability: Specifies when pump stations are permitted (e.g., for developments >= 100 EDUs not feasible by gravity sewer).
• Design Standards: Lists all relevant codes and standards that must be adhered to, including those from the Ten States Standards, TR-16, NEC, NFPA, and New York State codes.
• Project Procedures: Details the phased design submittal process (30%, 60%, 90% deliverables) and construction document requirements.
• Permitting and Agencies: Outlines requirements for permits, property acquisitions, easements, and coordination with various agencies (SEQR, SHPO, utilities).
• Technical Criteria: Covers pump design, wastewater characteristics, allowable pump station types, hydraulic analysis, force main criteria, electrical, instrumentation, and control systems, as well as civil and mechanical criteria.
• Quality Assurance: Includes requirements for preconstruction meetings, inspections, and project closeout.
• Appendices: Provide supplementary information such as minimum codes and standards, Basis of Design Report outline, submittal checklists, example drawing lists, manufacturer lists, and configuration decision matrices.

Bidders should familiarize themselves with this manual to understand the County's specific requirements and expectations for pump station projects.

Solicitation / RFP / RFQ

This is a Sources Sought announcement for Architect-Engineering (A-E) design services for Project 58A5-22-507, "Connect Force Main to County Sewer" at the Canandaigua VA Medical Center. The government is seeking qualified A-E firms to provide comprehensive design services, including schematics, design development, construction documents, technical specifications, construction period services, site visits, cost estimates, and as-built documentation.

• Professional design services for the replacement and reconfiguration of domestic hot water systems.

• Site investigation and assessment.

• Preparation of a complete construction document package.

• Construction Period Services: professional field inspections, review of submittals, RFI support, and construction contract change support.

• Deliver 100% bid documents within 375 calendar days from the Notice to Proceed.

• Contract Type: Firm Fixed Price.

• Estimated Construction Cost Range: $1,000,000.00 to $5,000,000.00.

• Anticipated Award Date: On or before January 31, 2026.

• Submission Method: Electronic SF 330 (Parts I and II) via email to idalia.algarin@va.gov.

• Response Deadline: December 19, 2025, 11 AM EST.

• SF 330 Submission Requirements: Include cover page, table of contents, state registrations, SDVOSB/VOSB certification, DUNS, CAGE Code, Tax ID, and POC contact information. Maximum 50 pages, email size not to exceed 10 MB.

• Evaluation Factors: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, Location, Commitment to Small Business Subcontracting, Construction Period Services Experience, Personnel Experience, and Claims History.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSBC) Set-Aside.

• Firms must be registered in SAM.gov and verified as SDVOSB in Dynamic Small Business Search (DSBS) at the time of submission.

• Compliance with VAAR clauses 852.219-75 and 852.219-73 regarding subcontracting limitations and SDVOSB verification is required.

• Firms must indicate the percentage of work performed by their employees and any subcontractors, identifying their business type.

• This announcement is NOT a Request for Proposal (RFP). No costs incurred in responding will be reimbursed.

• The total cost of design, plans, drawings, and specifications shall not exceed six (6) percent of the estimated construction cost.

• Applicable NAICS Code: 541330 (Architectural and Engineering Services) with a small business size standard of $16.5 Million.

• Firms must be located within 450 miles of the Canandaigua VAMC for the location criterion.

Statement of Work (SOW)

To provide Architect-Engineer (A/E) design services for connecting the force main sewer of the VA Medical Center to the County Sewer project.

• Design a new lift station at the Baseball Field on County Road 4.
• Connect the VA gravity main to the new lift station, bypassing the existing wastewater treatment plant (WWTP).
• Connect the new lift station to the County sewer.
• Decommission the existing WWTP and its outfall in accordance with applicable DEC codes.
• Provide details on electrical requirements for the new lift station and backup generator.
• Show abandonment of old lines and decommissioning of the old WWTP.
• Develop a phasing plan to ensure the WWTP remains operational until the new lift station is connected.
• Provide an asbestos and lead survey.
• Designs must comply with VA Space Planning Specifications and VA Master specifications.
• The estimated construction cost is within the VA budget of $3.7 million.

Not explicitly stated, but the project is for the Canandaigua, VA Medical Center, 400 Fort Hill Avenue, Canandaigua, NY 14424.

• Designs must adhere to VA Design Manuals, VA Publications, NFPA, UL, IBC 2003, NEC, and other relevant building codes and standards.
• A/E must use the VISN 2 Autodesk Build Construction Management Platform (ACC) for project collaboration and submissions.
• A/E must provide various design deliverables at different stages (Conceptual, Design Development, Mid-Design, Final Design).
• A/E must provide construction period services including bidding assistance, RFI responses, and site inspections.

Solicitation / RFP / RFQ

This is a synopsis for architectural and engineering (A/E) design services for the "Connect Force Main to County Sewer" project at the Canandaigua VAMC. The Department of Veterans Affairs (VA) is seeking SDVOSB Vendors to provide design services.

• Design services for connecting a force main to the county sewer system.

• Deliver 100% bid documents within 375 calendar days from the Notice to Proceed.

• Services include design, contract support, and potentially construction period services (field inspections, submittal review, RFI support, construction contract changes).

• Designs, plans, drawings, and specifications costs shall not exceed 6% of the estimated construction cost.

• Contract Type: Firm Fixed Price.

• Estimated Construction Cost Range: $1,000,000.00 to $5,000,000.00.

• Anticipated Award Date: On or before January 31, 2026.

• Submission Method: Electronic via email to idalia.algarin@va.gov.

• Submission Deadline: December 19, 2025, 12:00 PM Eastern Time.

• Required Document: SF 330 (Parts I and II) and attachments.

• Submittal Size Limit: 50 pages, 10 MB per email.

• Evaluation Criteria: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, Location, and Subcontracting Plan (use of small businesses).

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Vendors must be registered in SAM.gov and verified as SDVOSB in SBA's Small Business Search at the time of submission.

• Firms must indicate the percentage of work performed by their employees and any subcontractors/consultants, identifying their business type and location.

• A/E firms must be located within a 450-mile radius of the Canandaigua, NY VAMC.

• This announcement is NOT a Request for Proposal (RFP). No payment will be made for responding.

• SDVOSB Vendors with an SF 330 on file within the past twelve months are being considered.

• Other SDVOSB firms may submit an SF 330 for consideration.

• Failure to provide required subcontracting information will result in a non-responsive submittal.