C1DA--Replace Physical Access Control System - Design Design

Quick Summary

The Department of Veterans Affairs (VA) is seeking Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for Engineering Services (ES) to design a Physical Access Control System replacement at the Altoona VA Medical Center, Altoona, PA. This is a Sources Sought for SF 330 submissions, not an RFP. The project has an estimated construction magnitude of $4,000,000.00. SF 330s are due July 06, 2026.

Scope of Work

The selected ES Firm will provide comprehensive design services for Project 503-26-106, "Replace Physical Access Control System." Key deliverables include:

• Design services and technical specifications
• Working drawings and cost estimates
• As-built drawings
• Construction period services and site-visits

Contract Details

• Opportunity Type: Presolicitation / Sources Sought (for SF 330s)
• Anticipated Contract Type: Firm Fixed Price (for design services)
• Estimated Construction Magnitude: $4,000,000.00
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
• NAICS Code: 541330 (Engineering Services), Small Business Size Standard: $25.5 million
• Procurement Authority: Brooks Act (FAR Subpart 36.6, VAAR 836.6, VAAM Part M836)

Eligibility & Submission Requirements

• Eligibility: Firms must be registered and verified as an SDVOSB in the SBA Registry and registered in SAM at the time of SF 330 submittal.
• Submission Deadline: July 06, 2026, 11:00 AM Eastern Time.
• Submission Method: Electronically via email to Donald.kalivoda@va.gov and Elijah.mcintosh@va.gov.
• Email Subject Line: Solicitation 36C24426R0127 SF 330 Submittal
• Required Documents (within SF 330 submittal):
  • SAM Unique Entity Identifier Number
  • Primary Point of Contact's Email Address
  • Copy of Errors and Omissions Insurance Policy for the SDVOSB Prime
  • Copy of the firm's Pennsylvania State Licensure or a statement on how drawings will be sealed by a PA licensed Engineer
  • Statement indicating the primary design office to be utilized
• Note: Failure to provide required documentation may result in non-responsiveness. Costs for pre-proposal conference participation are not reimbursable.

Evaluation Factors

Eligible SF 330 responses will be evaluated, and the top three (3) most highly qualified candidates will be invited for an oral presentation. Evaluation criteria include:

• Significantly More Important (Equal Weight):
  • Professional Qualifications: Personnel qualifications (Project Managers, Architects, Engineers, etc.), certifications, experience, and team record. PA-licensed Engineer stamp required for drawings.
  • Specialized Experience and Technical Competence: Firm's and design team's experience in similar projects (e.g., medical center renovations, access control systems), design quality management, BIM, and equipment resources. Must provide at least five (5) similar projects completed as the prime contractor.
• Other Factors (Equal Weight among themselves):
  • Past Performance: On government (especially VA) and private industry contracts regarding cost, quality, and schedule.
  • Experience in Construction Period Services: Professional field experience, submittal review, RFI support, and SOW/cost estimates for changes.
  • Use of Service-Disabled Veteran-Owned Small Businesses: Commitment to using SDVOSBs, VOSBs, and other small businesses as subcontractors.
  • Capacity to Accomplish Work: Current workload, key personnel availability, and past VA contract awards.
  • Geographical Location: Response time from the firm's design office to the James E. Van Zandt VA Medical Center, Altoona, PA.