C1DZ--621-24-701 EHRM Infrastructure Upgrades Tier 3 Data Center Construction - Mountain Home VAMC

Amendment / Modification

• The bid due date for the solicitation has been extended.

• Section 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS"

• The hour and date specified for receipt of offers is extended to April 14, 2026, at 2:00 PM EDT.

Form / Attachment / Pricing Sheet

This document provides an electrical load estimation for the Server and TR (Technical Room) for the EHRM Infrastructure Upgrades project at Mountain Home, TN. It details the estimated electrical loads for various equipment and areas within the server room.

Server Room Loads:

• Estimated loads for Modem/Demarc, Server Cabinets, HDA Network Cabinets, MDA Network Cabinets, and Misc. Telecom Equipment.
• Demand factors and estimated demand loads are provided for each equipment type.
• Total estimated UPS load is 72,249 W, requiring a 90 kW UPS size at 85% design capacity.

Server Room (Continued) - NEC Demand Load:

• Breakdown of loads by type: Receptacle/Plug, Lighting, Miscellaneous, and HVAC.
• VA ratings and NEC Demand Load (VA) are specified.
• Total Estimated MCR Load (kVA) is 158 kW.
• Total Estimated MCR Load (A) is 439 A, estimated for a 208V, 3-phase distribution system.

This document is crucial for bidders to understand the electrical infrastructure requirements and capacity needed for the project. It informs the scope of work related to power distribution, UPS systems, and overall electrical design considerations. Bidders should use this information to ensure their proposed solutions are compatible with the existing and projected electrical loads.

Amendment / Modification

This addendum modifies experience requirements and responsibilities for the QC Manager.

• Project Manual, General Information, Section 01 45 00 QUALITY CONTROL: Specifically, section 3.4.B regarding CQC System Manager experience requirements and operational requirements has been revised.

This addendum primarily impacts the requirements for the Quality Control Manager. Bidders should review the revised experience and operational requirements for this role to ensure compliance with the updated specifications.

Questions & Answers / Clarifications

This document is a "Technical Questions and Responses Tracking Sheet" that addresses contractor inquiries regarding the "EHRM Infrastructure Upgrades Tier 3 Data Center Construction - Mountain Home VAMC" project. It provides clarifications and responses to a wide range of questions related to project scope, technical specifications, administrative requirements, and site conditions.

• Badging: All personnel require a VA PIV Card. Requirements and process details are available online, and contractors must begin the PIV process immediately after bond provision.
• Design Team: Designers or consultants who provided services for the construction documents are precluded from participating in this project as Prime contractor, Mentor-Protégé partner, or subcontractor.
• Set-Aside: The project is a competitive SDVOSB set-aside. Bonding requirements must be met per applicable clauses.
• Network Cabinets: Network cabinets are CFCI, with Chatsworth ZetaFrame Cabinet (PN:ZB14-A222Ae1) or equivalent as the basis of design. Specific details regarding color, keys, and vertical exhaust ducts are being confirmed or clarified.
• Cabling: Pre-termination is required for interconnections within the MCR rack lineup, but not for cabling leaving the racks. Specific guidance on cable lengths and bundling is provided.
• Software: Procore is the required project management software; no substitute is accepted. MS Project is required for scheduling.
• Hazardous Materials: Asbestos-containing materials are presumed present in certain areas. Abatement is the contractor's responsibility. Specific guidance on window assemblies and asbestos-containing caulking/sealants is provided, emphasizing that window frames are to remain intact unless removal is by a licensed abatement contractor.
• Roles & Responsibilities: Roles such as SSHO, QA/QC Manager, and Superintendent are generally not permitted to be double or triple-hatted, requiring separate qualified individuals.
• Work Hours: Normal work hours are 7:00 am to 4:40 pm, with nights and weekends requiring coordination with the COR.
• Utilities: Contractors must provide physical connections to VA utilities. Generators may be needed if access is not possible. Power and water are supplied free of charge after connection.
• Fire Safety: Firewatch must be provided by the contractor. Interim protection for sprinkler heads is required.
• Project Schedule: The period of performance is 365 days after Notice to Proceed. Award is anticipated 30-45 days after bids are received.
• Site Logistics: Temporary office space inside the VA facility will not be provided. Contractor laydown areas and dumpster locations are identified on Drawing AS001.

This document provides critical clarifications that bidders must consider when preparing their proposals. It resolves ambiguities, confirms requirements, and provides specific details on technical specifications, safety protocols, and administrative procedures. Bidders should review these responses carefully to ensure their proposals accurately reflect the project's requirements.

Amendment / Modification

This amendment (0006) to solicitation 36C77626B0006, dated 01-29-2026, provides:

• Answers to technical question #735, found in an attached document.

• Addendum 03, which is also attached.

• Answers to remaining technical questions, provided in an attached document titled "Server & TR Electrical Load Estimation."

• Technical questions and answers.

• Addendum 03.

• Server & TR Electrical Load Estimation.

This amendment does not explicitly state any changes to proposal deadlines or submission requirements. Offerors are reminded to acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document is a "Technical Questions and Responses Tracking Sheet" that addresses contractor inquiries regarding the "EHRM Infrastructure Upgrades Tier 3 Data Center Construction - Mountain Home VAMC" opportunity.

• Contractor Badging: VA PIV Cards are required for all personnel working within VA facilities or requiring access to VA information systems. Details can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp. Contractors must begin the PIV process immediately after bond provision.
• Design Team Involvement: Members of the design team are not permitted to be part of the construction team.
• Set-Aside: The project is set aside for SDVOSBs. Bonding requirements must be met per applicable clauses.
• Network Cabinets: Network cabinets are CFCI, with Chatsworth ZetaFrame Cabinet (PN:ZB14-A222Ae1) or equivalent as the basis of design. Specifics regarding color, key provision, card access system, and vertical exhaust ducts are to be confirmed or provided.
• Cabling: Pre-termination is required for cabling within the MCR rack lineup, but not for cabling leaving the room. Centralized UPS is used within the MCR; no rack-mounted UPS.
• Software: Procore Project Management software is the primary submittal and data tracking tool, and is not substitutable. Primavera P6 is not accepted for scheduling; MS Project will be used.
• Hazardous Materials: Asbestos-containing materials are presumed present in certain areas. Abatement is the contractor's responsibility. Specific guidance on window assemblies and caulking/sealants is provided, emphasizing that any work requiring window frame removal must be performed by a licensed abatement contractor.
• Personnel Roles: Roles such as SSHO, QA/QC Manager, and Superintendent cannot be double or triple-hatted. Separate individuals are required for these positions.
• Fiber Optic Cabling: CAT6-A is required for a Tier 3 facility; CAT6-E is not acceptable.

This document provides critical clarifications and answers to contractor questions, impacting how bidders should prepare their proposals, understand requirements, and plan their execution. It addresses specific technical details, personnel qualifications, material requirements, and site logistics.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the electrical design requirements for constructing a new Main Computer Room (MCR) at the James H. Quillen VA Medical Center in Johnson City, Tennessee. The new MCR will replace the existing one located in Building 77, which serves the telecommunications needs of the hospital.

• Selective Demolition: Removal of existing receptacles, lighting, lighting controls, and conduit from the new MCR space (Room 3A112). Continuity of circuits feeding loads outside the new MCR space must be protected.

• New MCR Construction: Design and construction of a new MCR to support a projected telecommunications load of 90 kW, with a basis of design including two 100 kW UPS systems for redundancy.

• Electrical Systems: Installation of new Automatic Transfer Switches (ATSs), Uninterruptible Power Supplies (UPSs), transformers, and panelboards to achieve a 2N redundancy level. This includes a second normal power source from SWBD MSB-204-A.

• Lighting: Installation of chain-mounted, low bay LED fixtures with integral lamps and drivers for the MCR. Emergency lighting fixtures along the path of egress will be served from the Life Safety branch.

• Emergency Power Off (EPO) System: Installation of an EPO system with relays to shunt trip breakers.

• UPS systems will provide a 10-minute run-time.

• LED lighting drivers will have a minimum of 85% efficiency at full load, a power factor greater than 95%, and total harmonic distortion less than 20%.

• Self-contained emergency lighting units will operate for a minimum of 90 minutes.

• The project is located at the James H. Quillen VA Medical Center, Johnson City, Tennessee.

• The document references "END DIVISION 26" and "Commissioning subject to the requirement of Section 01 91 00 General Commissioning Requirements."

• Compliance with various electrical codes and standards, including:

  • Americans with Disabilities Act
  • Architectural Barriers Act (ABA) Standards 2015
  • VA PG-18-13 VA Barrier Free Design Standard 2018
  • ASHRAE Standard 90.1-2022
  • IBC 2024, IEBC 2024, IECC 2024
  • NFPA 70-2023 (NEC)
  • VA PG-18-10 Electrical Design Manual, December 2019
  • VA Physical Security & Resiliency Design Manual 2020

• Electrical calculations (voltage drop, lighting, load) have been completed and are included in the submission.

Amendment / Modification

This amendment to Solicitation 36C77626B0006 provides:

• Answers to the remaining technical questions.

• Final Narratives for Architectural, Electrical, Environmental, Fire Protection, HVAC, Structural, and Telecommunications.

• An extension of the bid due date.

• Technical questions and answers.

• Final narratives for multiple disciplines (Architectural, Electrical, Environmental, Fire Protection, HVAC, Structural, Telecommunications).

• The bid due date has been extended to April 2, 2026, at 2:00 PM EDT.

Form / Attachment / Pricing Sheet

This document, titled "Architectural Narrative," provides a detailed description of the design and construction plans for the EHRM Infrastructure Upgrades project at the James H. Quillen VA Medical Center. It outlines the scope of work, design considerations, and phasing for the relocation and upgrade of the main computer room (MCR) to meet Tier 3 data center standards.

• Project Objective: Relocate and upgrade the main computer room (MCR) on Floor 3 of Building 77 to a Tier 3 data center compliant facility.
• Scope of Work: Includes redundant power distribution, computer room cooling, replacement of aged equipment, grounding, bonding, new cabling, a new clean agent system, and a new fire-rated assembly. Specific rooms involved include 3A109, 3A112, 3A112A, 3A112D, 3A113, 3A113A, and 3A212.
• Design Capacity: Projected telecommunications load of 90 kW, supported by a 100 kW UPS system, with redundancy provided by two 100 kW UPS systems.
• Construction Phasing: Detailed in three phases: Demolition & Preparation, New MCR Construction, and Infrastructure Installation. A fourth phase covers Network Migration, Testing & Commissioning.
• Applicable Codes & Standards: Lists numerous VA-specific design manuals, construction specifications, and national codes (e.g., NFPA, NEC, IBC, OSHA) that will be followed.
• Cost Limitation: The project design is not to exceed a Construction Cost Limitation of $6,248,000 without VA consent.

This narrative is crucial for bidders as it defines the technical requirements, scope of work, project phasing, and the specific standards that must be adhered to. It provides a comprehensive overview of the project's objectives and the expected deliverables, enabling vendors to assess their capability and prepare accurate proposals. The detailed phasing and list of applicable codes are essential for planning and execution.

Other / Unclassified

This document is an Environmental Design Narrative for the EHRM Infrastructure Upgrades Project at the James H. Quillen VA Medical Center. It details the findings of a limited asbestos and lead survey conducted to support the project. The narrative includes:

• Project Overview: Outlines the purpose of upgrading the main computer room (MCR) to meet Tier 3 data center standards, including power distribution, cooling, cable management, and removal of the raised floor system. It also notes the potential presence of asbestos and lead.
• Asbestos Investigation: Summarizes the collection and analysis of 156 suspect asbestos bulk samples. It identifies specific materials found to contain asbestos (ACM), including tan seam sealant on ducts and black mastic under floor tile/carpet. The majority of samples were non-ACM.
• Lead Inspection: Details the results of a targeted lead inspection using XRF readings and paint chip sampling. No lead-based paint (LBP) was identified.
• Mold Assessment: States that no visual evidence of mold or water intrusion was noted.
• Hazardous Materials Summary: Lists the identified asbestos-containing materials that will require abatement prior to project work.
• Appendices: Includes detailed tables of asbestos sampling results and lead XRF readings, along with a photo log of sampled materials.

This document is crucial for bidders as it identifies potential hazardous materials (primarily asbestos) within the project area that may require specialized handling and abatement. Understanding these findings is essential for accurate bidding, project planning, and ensuring compliance with environmental regulations during the EHRM Infrastructure Upgrades project.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the fire protection design narrative for upgrades to existing telecom spaces to meet new Electronic Health Record Modernization (EHRM) requirements at the James H. Quillen VA Medical Center. The primary goal is to ensure life safety and code compliance for the renovated spaces.

• Renovation of an existing space near the main computer room (MCR) 3A109 to serve as a new MCR, requiring a clean agent fire suppression system and very early warning detection system.

• Upgrades to existing telecom spaces, including space programming, grounding, and emergency power.

• Replacement of existing sprinkler heads in TR rooms with standard response fusible link sprinklers.

• Modification of fire sprinkler coverage in specific spaces (3A112, 3A112D, 3A113, and 3A113A) to comply with the VA Fire Protection Design Manual (VAFPDM), including response type and fusible element style.

• Installation of a new MCR with clean agent gaseous suppression (Novec 1230 or equivalent) and a wet pipe sprinkler system.

• Installation of an early warning fire detection system (ASD Vesda) in the new MCR.

• Selective demolition of fire alarm and sprinkler systems as necessary for modifications.

• Sprinkler heads in TR rooms must be upright and supplied by one-inch schedule 40 piping.

• Modified sprinklers require a maximum spacing of one per 130 square feet.

• New fire sprinklers in the MCR must comply with VAFPDM section 3.7(B) paragraph 3 (standard response fusible link sprinklers).

• Early warning fire detection system placement in the MCR is a maximum of 125 square feet due to high air change rates.

• Sprinkler system will be monitored by the building fire alarm system.

• Not explicitly stated, but the project is located at James H. Quillen VA Medical Center.

• Compliance with the VA Fire Protection Design Manual (VAFPDM), NFPA 13 (2025 Edition), NFPA 72 (2025 Edition), NFPA 101 (2024 Edition), and NFPA 2001 (2025 Edition).

• Seismic design category is Category D.

• Telecommunications spaces classified as life-safety protected must have early warning fire detection (VESDA as basis of design).

• Mission critical or life safety protected spaces require clean agent gaseous suppression.

• Novec 1230 or an approved equivalent (e.g., BestSolv Zulu FS) is the specified clean agent.

• Testing of fire alarm system modifications is required to ensure no adverse effect on the overall system.

Other / Unclassified

This document is an HVAC Design Narrative for the EHRM Infrastructure Upgrades – Tier 3 DC at the James H Quillen VA Health Care Center in Mountain Home, TN. It details the proposed HVAC system design, existing conditions, and requirements for the project.

• Project Overview: The project involves designing and activating a new Electronic Health Record Modernization (EHRM) system, requiring new HVAC equipment for a 100-kW MCR to meet VA Tier 3 data center standards.
• Existing System: The current MCR is served by three CRUs and one temporary unit, all of which are undersized. The office and storage space are served by two VAV boxes.
• Demolition: Existing mechanical equipment serving the MCR will be abandoned and removed. The contractor must maintain MCR operation during demolition and construction.
• Proposed System: A new cooling system with two direct-expansion (DX) computer room units (CRUs) will be installed, providing N+1 redundancy. The system will include electric heating coils and potentially a redundant chilled hydronic cooling coil.
• Codes and Standards: The design must comply with numerous VA publications, mechanical codes (IMC 2021), NFPA standards, ASHRAE standards (170-2021, 90.1-2022, 62.1-2022), and the Facility Guidelines Institute (FGI) 2022 Edition.
• Climate Data: Outdoor climate conditions for ASHRAE Climate Zone 4A (Moist) in Johnson City, TN, are provided, including heating and cooling design temperatures.
• Energy Supply: Electrical, heating, cooling, and steam capacities need to be determined.
• Controls: New control system components must be BACnet MSTP, BTL certified, and compatible with the existing Computrols ECC platform. Data Center controls must comply with ISTS 4.3.7.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the design and construction requirements for a new ANSI/TIA-942-B Rated-3 (Tier III) Main Computer Room/Campus Support Center (MCR/CSC) at the James H. Quillen VA Medical Center (JHQVAMC).

• Construction of a new MCR within existing spaces, incorporating fire-rated assemblies and sealing for a clean agent fire protection system.

• Configuration with cold air aisles and hot-air containment/ducted return.

• Sealing and preparation of floor, walls, and ceiling to reduce dust and static.

• Installation of a telecommunications grounding and bonding system.

• Provision of horizontal and vertical cable management for fiber-optic and copper infrastructure.

• Installation of fiber-optic and copper MCR infrastructure cable plant.

• Implementation of Electronic Personal Protection System (EPPS), Extension Physical Access Control System (PACS), and Intrusion Detection System (IDS).

• Integration of Security Surveillance Television System (SSTV) and an emergency power off (EPO) system.

• Installation of 2N Uninterruptible Power Supply (UPS) with redundant A/B power sources.

• N+1 Facility Power Input Source with commercial and emergency generation sources.

• 2N MCR Electrical Power Distribution.

• N+1 Environmental Conditioning support (HVAC) with heat rejection systems.

• Installation of an LED lighting system meeting specific lux requirements and controlled by motion sensors.

• Phased construction including demolition, new MCR construction, infrastructure installation, WAN demarcation, network migration, testing, and commissioning.

• Telecommunications load projected at 90 kW, supported by a 100 kW UPS system.

• LED lighting to provide a minimum of 500 lux at the horizontal plane and 200 lux in the vertical plane.

• Specific standards and codes to be followed, including ICC/A117.1, VA Design Alerts, IBC, IEBC, NFPA codes, ANSI/TIA-942-B, and VA PG-18-10.

• Network migration and core switch continuity to be completed within a 90-day window.

• All systems to be sized per ultimate design capacity.

• Project located on Floor 3 of Building 77 at James H. Quillen VA Medical Center (JHQVAMC).

• Construction phases include Demolition & Preparation, New MCR Construction, Infrastructure Installation, WAN Demarcation & Carrier Cutover, Network Migration, Testing & Commissioning.

• Compliance with various telecommunications codes and standards (listed in document).

• Integration with existing campus security control center (SCC).

• Use of specific equipment types such as Liebert Vertiv apm2 UPS, Category-6A cabling, and FICAM compliant card readers.

• Bonding and grounding in accordance with NEC, VA PG-18-10, and EIA/TIA 607 standards.

Other / Unclassified

This document is a "Structural Narrative" for the "EHRM Infrastructure Upgrades - Tier 3 DC" project at Mountain Home, TN. It provides an overview of the project, details the existing structural conditions of Building 77 and Building 204, outlines the design criteria, and describes the proposed structural changes.

• Project Overview: The project involves updating the main computer room in Building 77 and adding electrical equipment to Building 204.
• Existing Structure: Details the floor framing, roof framing, and concrete slab structures for both buildings.
• Design Criteria: Specifies the applicable design manuals and building codes (IBC 2024, IEBC 2024).
• Proposed Structural Changes: States that renovations are primarily non-structural and do not significantly alter load paths. Confirms that existing floor and roof systems are adequate for new equipment without requiring structural modifications. This information is crucial for bidders to understand the scope of structural work required, which appears to be minimal.

Amendment / Modification

This amendment (0004) to solicitation 36C77626B0006, dated 01-29-2026, provides answers to technical questions and updates specifications.

Key changes include:

• Provided available answers to technical questions. Responses to questions 13, 46, 47, 56, 57, 58, 94, 95, 96, 132, 159, 203, 204, 205, 206, and 256 are still pending and will be provided in a separate amendment.

• Incorporated updates to specifications via "Addendum 02".

• Replaced FAR Clause 852.232-71 with FAR Clause 852.232-70.

• Replaced FAR Clause 852.204-70 with the full clause "BY REF Clause 852.204-70 DEV MAR 2026".

• Added the full clause "852.204-72 MAR 2026".

• Technical Questions Tracker MT Home Combined (attached)

• Addendum 02 (attached)

• FAR Clauses 852.232-71, 852.204-70, and 852.204-72 have been modified or replaced.

All other terms and conditions remain unchanged. No specific impact on proposal deadlines or submission requirements was noted, beyond the incorporation of new information and clause changes.

Amendment / Modification

This addendum, "Addendum 02," dated March 6, 2026, modifies the Project Manual and Construction Drawings for the EHRM Infrastructure Upgrades Tier 3 DC project. It also provides previously unprovided Sign and Sealed drawings for Mechanical and Electrical disciplines.

Project Manual:

• Architecture:
  • 00 01 10 TABLE OF CONTENTS: Modified after Bid Issue; identifies new/removed sections.
  • 01 28 26 STANDARD FIXTURE & FINISH SCHEDULE: Added in its entirety.
• Metering:
  • 25 10 10 ADVANCED UTILITY METERING SYSTEM: Added in its entirety.
• Electrical:
  • 26 05 73 OVERCURRENT PROTECTIVE DEVICE COORDINATION STUDY: Added in its entirety.
  • 26 41 00 FACILITY LIGHTNING PROTECTION: Removed in its entirety.

Construction Drawings:

• HA101 - Level 3 - Known Environmental Hazards: Revised keynotes and keynote placement; added "Additional Notes" for general guidance.
• AE101 - Enlarged Plan, Sections, & Isometric - Building 77 – Level 3 – MCR: Revised keynote 8.94; removed verbiage calling out contact sensors.
• AE121 - Roof Plan - Building 77 – Level 3 – MCR: Added layout of existing & new roof walkway pads.
• AE601 - Door Schedule, Finish Schedule, & Details: Revised keynote 8.94; removed verbiage calling out contact sensors.
• E-601 - Electrical Partial One-Line Diagram – Building 77, 204: Added general note referencing overcurrent protection coordination study for fault current protection; added keynote for contractor to coordinate feeder and breaker sizes for UPS systems; added trip and frame settings to breakers in and feeding UPS systems; upsized UPS feeders; included permanent metering provisions on 2 distribution panels.

Sign, Sealed, and Dated Drawings Provided:

• Mechanical: 8 Pages (30 x 42)
• Electrical: 11 Pages (30 x 42)

Bidders should review these changes carefully as they may impact proposal preparation and understanding of project requirements.

Questions & Answers / Clarifications

This document is a "Technical Questions and Responses Tracking Sheet" that addresses vendor inquiries regarding the "621-24-701 EHRM Infrastructure Upgrades Tier 3 Data Center Construction - Mountain Home VAMC" project.

• Badging: PIV cards are required for all personnel working in VA facilities or requiring access to VA information systems. PIV badging requirements and the process for obtaining them are detailed in the VA Response.
• Set-Aside: The project is a competitive SDVOSB set-aside.
• Design Team: Members of the design team are precluded from participating in the construction team.
• Cabinets: Network cabinets are CFCI. Specific basis of design is Chatsworth ZetaFrame Cabinet (PN:ZB14-A222Ae1) or equivalent. VA will confirm color, key quantity, and Vertical Exhaust Duct (VED) requirements.
• Fiber Optic Cabling: For structured cabling, OM4 multi-mode and OS2 single mode fiber types are specified, with A/B diverse paths for backbone cabling. Bundling of copper backbone cables is limited to groups of six.
• Roles: Double or triple-hatting of roles such as Superintendent, SSHO, and QA/QC Manager is not permitted.
• Asbestos: While lead-based paint is not presumed present, materials impacted by work in Buildings 204 and 77 Roof are considered asbestos-containing until proven otherwise. These materials require evaluation by a qualified asbestos inspector prior to disturbance. Abatement procedures must follow applicable VA specifications and federal, state, and local regulations.
• ICRA: The project is classified as Category D, Low Patient Risk, requiring Level III precautions. Contractors must verify and coordinate ICRA requirements.
• Software: Procore is not accepted as a substitute for project management software; MS Project is required for scheduling.
• Work Hours: Normal work hours are 7:00 am to 4:40 pm, with nights and weekends requiring coordination with the COR.

This document clarifies numerous technical, administrative, and logistical aspects of the solicitation, impacting how bidders should prepare their proposals, understand project requirements, and plan their execution strategies.

Amendment / Modification

• The bid due date has been extended to March 25, 2026, at 2:00 PM Eastern Time.

• Item 11: This item applies to amendments of solicitations. The hour and date specified for receipt of offers has been extended.

• The deadline for submitting offers has been extended to March 25, 2026, at 2:00 PM Eastern Time.

Amendment / Modification

• The bid due date for solicitation 36C77626B0006 has been extended.

• Solicitation Number: 36C77626B0006

• Original Due Date: 01-29-2026

• The hour and date specified for receipt of offers is extended to March 18, 2026, at 2:00 PM EDT.

Amendment / Modification

This amendment to solicitation 36C77626B0006 makes the following changes:

• Removes FAR clause 52.203-15 (Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009).
• Removes FAR clause 52.222-38 (Compliance with Veterans' Employment Reporting Requirements).
• Removes FAR clause 52.222-46 (Evaluation of Compensation for Professional Employees).
• Removes FAR clause 52.223-10 (Waste Reduction Program).
• Removes FAR clause 52.223-20 (Aerosols).
• Removes FAR clause 52.223-21 (Foams).
• Removes FAR clause 52.223-22 (Public Disclosure of Greenhouse Gases).
• Provides a copy of the Site Visit Sign-In Sheet dated 2-12-2026.

Specific FAR clauses as listed above.

Bidders should note the removal of these clauses and ensure their proposals reflect any necessary adjustments. The inclusion of the Site Visit Sign-In Sheet may provide additional context for bidders.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for the EHRM Infrastructure Upgrades - Tier 3 project at the James H. Quillen VAMC in Mountain Home, TN. The visit occurred on February 12, 2026, at 9:00 AM ET.

This sign-in sheet lists attendees from various prime contractors and subcontractors who participated in the site visit. It provides contact information (company, phone number, email address) for these entities. This information can be valuable for potential bidders to identify other interested parties, potential partners, or competitors who attended the site visit and are likely involved in the bidding process for this opportunity.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(1)(2).

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• The certification acknowledges that it is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to criminal, civil, or administrative penalties.
• Offerors must be prepared to provide documentation (invoices, subcontracts, task values) to demonstrate compliance upon request.
• Failure to provide the completed and signed certification will result in the offer being deemed ineligible for evaluation and award.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed approach and pricing comply. Failure to complete and submit this form correctly will lead to disqualification. The specific NAICS code assigned to the acquisition will determine which limitation percentage applies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to coordinate construction efforts to relocate the main computer room (MCR) on Floor 3 of Building 77 at James H. Quillen VA Medical Center (JHQVAMC) in Mountain Home, TN, and upgrade it to comply with VA standards for a Tier 3 data center.

• Work Area: The project will occur within rooms 3A109 (existing MCR), 3A112, 3A112A, 3A112D, 3A113, 3A113A, and 3A212.
• Key Tasks:
  • Provide redundant power distribution.
  • Install computer room cooling and distribution.
  • Replace aged equipment.
  • Implement grounding and bonding.
  • Manage cabling.
  • Install new fiber and copper to the new MCR.
  • Provide a new clean-agent system.
  • Install a new fire-rated assembly within the new MCR, ensuring all penetrations are sealed.
  • Create a new space in room 3A112A for clean agent system cylinder storage.

Not specified in this document.

• Location: James H. Quillen VA Medical Center (JHQVAMC), Mountain Home, TN, specifically Floor 3 of Building 77 and the designated rooms.

• Duration: Not specified in this document.

• Compliance with VA standards for a Tier 3 data center.

• Installation of a new clean-agent system and fire-rated assembly.

• Provision of dedicated cylinder storage space for the clean agent system.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) permit for the "EHRM Infrastructure Upgrades – Tier 2" project. It outlines potential hazards and control measures required to ensure safety during construction, renovation, and maintenance activities.

• Project Details: Identifies the project as "621-24-701 EHRM Infrastructure Upgrades – Tier 2," located in Bldg. 77 - IRM Server Room 3A109, Admin Support 3A216 and 3A113.
• Activity Type: Classified as "Large Scale" construction.
• Control Measures: Details specific safety protocols for various activity types (Inspection/Upkeep, Small-scale, Large-scale), including hazard communication, ILSMs, LOTO, site visits, and daily inspections.
• Activity Hazard Analyses & Control Plans: Lists required plans such as excavation safety, dust control, pollution prevention, dig safe, crane lift, fall protection, and confined entry.
• Additional Requirements: Mentions concrete cutting/pouring, lift plans, fall protection for roof work, and potential asbestos and lead-based paint remediation.
• Infection Control Risk Assessment (ICRA): Indicates whether an ICRA is required (Yes).
• Affected Adjacent Areas: Assesses and lists adjacent areas (IRM Server Room, Laboratory and Pathology, IRM Help Desk) and their points of contact for coordination.
• Environmental Risk Assessment: Identifies potential environmental hazards such as asbestos and lead-based paint, with mitigation strategies.

This document is crucial for bidders to understand the safety and environmental considerations of the project. It highlights the types of work involved, potential risks, and the required control measures and plans that contractors must adhere to. Bidders should review this to assess their capability to comply with these safety and environmental requirements, which will impact project planning, execution, and cost.

Form / Attachment / Pricing Sheet

This document provides the prevailing wage determinations for building construction projects in Washington County, Tennessee. It specifies the minimum hourly wage rates and fringe benefits for various labor classifications, as required by federal regulations for government contracts.

• General Decision Number: TN20260191
• Superseded Decision: TN20250191
• Effective Date: 01/02/2026
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• County: Washington County, Tennessee
• Labor Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Power Equipment Operator, Ironworker, Laborer, Pipefitter, Sheet Metal Worker, Bricklayer, Carpenter, Electrician, Painter, Roofer, Truck Driver) with their corresponding hourly wage rates and fringe benefits.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658: Applies to contracts awarded between January 1, 2015, and January 29, 2022, establishing a minimum wage rate for covered workers.
• Wage Determination Appeals Process: Outlines the procedures for appealing initial decisions related to wage determinations.

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance. The document also informs bidders about paid sick leave and minimum wage requirements under specific Executive Orders.

Form / Attachment / Pricing Sheet

This document provides instructions for an organized site visit related to the EHRM Infrastructure Upgrades opportunity. It details the date, time, and location for participants to meet.

• Date and Time: Thursday, February 12, 2026, at 09:00 AM (ET).
• Meeting Location: James H. Quillen VA Medical Center, Lamont Street and Veterans Way, Mountain Home, TN 37604.
• Entrance Information: All facility street access entrances are open. Visitors must park in designated areas and are advised to arrive early or carpool due to limited parking.
• Sign-in Procedure: Attendees must sign in at the front desk in Building 37 (B37).
• Reporting Location: Attendees are required to report to the lobby of Building 37 (B37) via the main entrance.
• Contact Information: For directions, contact the Engineering office at (423) 926-1171, extension 5129.

This document is crucial for bidders intending to participate in the site visit. It provides all necessary logistical information to ensure attendees can locate the meeting point, understand parking and sign-in procedures, and arrive on time. The site visit is likely an important step in understanding the project requirements.

Solicitation / RFP / RFQ

This solicitation is for construction services for the 621-24-701 EHRM Infrastructure Upgrades Tier 3 Data Center Construction project at the James H. Quillen VA Medical Center in Mountain Home, TN. The estimated magnitude of construction is between $5,000,000 and $10,000,000.

• General construction, alterations, and necessary removal of existing assemblies and finishes.

• Installation of new MCR (Medical Center Records) components.

• All work must be completed in accordance with attached specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 365 calendar days after receipt of Notice to Proceed.

• Bids must be submitted via email to Amanda Webster (Amanda.Webster@va.gov) and Bridget May (Bridget.May@va.gov).

• The submission deadline is February 19, 2026, at 2:00 PM Eastern Standard Time.

• Bid opening will be conducted via teleconference.

• Award will be made to the responsible bidder whose bid is most advantageous to the government, considering only price.

• Proposals must be submitted in whole dollar values.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• A pre-bid site visit is scheduled for February 12, 2026. See Attachment 8 for instructions.

• Technical questions must be submitted via email by February 19, 2026, at 2:00 PM EST.

• A bid guarantee of 20% of the bid price (not to exceed $3,000,000) is required.

• Payment and Performance Bonds will be required upon award.

Amendment / Modification

This addendum, dated December 22, 2025, modifies selected specifications for the EHRM Infrastructure Upgrades Tier 3 DC project.

Key changes include:

• Table of Contents: Updates to reflect modified and newly added specification sections.

• Medical Center Requirements (Section 00 10 11): Revisions to General Intention (COR information), Statement of Work (Period of Performance), Contractor Work Hours, and Smoking Policy.

• General Requirements (Section 01 00 00): Revisions to General Intention, specifically regarding site visits by bidders and the role of the Contracting Officer.

• Project Schedules (Section 01 32 16.15): Addition of a new paragraph regarding computer-produced schedules.

• Electronic Submittal Procedures (Section 01 33 24): Addition of this section in its entirety.

• Testing Laboratory Services (Section 01 45 29): Addition of this section in its entirety.

• Fire Detection and Alarm (Section 28 31 00): Revisions to Item H. Emergency Service under the Warranty section, specifically regarding service time.

• Section 00 01 10 - Table of Contents

• Section 00 10 11 - Medical Center Requirements

• Section 01 00 00 - General Requirements

• Section 01 32 16.15 - Project Schedules

• Section 01 33 24 - Electronic Submittal Procedures

• Section 01 45 29 - Testing Laboratory Services

• Section 28 31 00 - Fire Detection and Alarm (Warranty section)

This addendum primarily impacts the specifications and requirements for the project. Bidders should review the updated sections, particularly regarding site visits, work hours, and the newly added sections on electronic submittals and testing laboratory services. No changes to proposal deadlines or evaluation factors are explicitly mentioned in this addendum.

Form / Attachment / Pricing Sheet

This document is Attachment 00 10 11-B, "Contractor I.D. Badge and Parking Permit Request." It is a form that contractors and their personnel must complete to obtain identification badges and parking permits for access to the James H. Quillen VA Medical Center property.

• Contractor I.D. Badge and Parking Permit Request form.
• Fields for Contract Name, Project Number, Company Name, Telephone Number, Expiration Date, Employee Name, Social Security Number, Date of Birth, Sex, Race, Driver's License Number, State, Current Address, Vehicle Make/Model/Year/Color, and Vehicle Style/License Number.
• Instructions for wearing I.D. badges and information on replacement fees for lost badges.
• Details on the issuance times for I.D. Badges and Parking Permits.
• Signature and Print Name fields for the Approving Official.

This form is crucial for any contractor personnel who will be working on-site at the James H. Quillen VA Medical Center. It outlines the necessary information and procedures for obtaining required identification and parking permits, which are essential for site access and compliance with security regulations.

Form / Attachment / Pricing Sheet

This document is Attachment 2, titled "Specifications," for the "621-24-701 | EHRM Infrastructure Upgrades" opportunity. It contains the "Final Bid Documents" dated August 14, 2025.

The document primarily consists of signature pages with seals and registration numbers for various architectural and engineering professionals. These include:

• Tennessee Architectural Registration
• Tennessee Engineer (Structural) Registration
• Oklahoma Engineer (Fire Protection) Registration
• Tennessee Engineer (Mechanical) Registration
• Tennessee Engineer (Electrical) Registration
• American Board of Industrial Hygiene
• RCDD (Telecommunications) BICSI ID

Each professional's signature and seal are present, along with their respective registration numbers and dates.

This document serves as a formal attachment to the solicitation, providing the necessary professional certifications and specifications for the engineering and architectural aspects of the opportunity. Bidders should review these to ensure compliance with the required professional credentials and standards for the project.

Form / Attachment / Pricing Sheet

This document contains construction drawings for the EHRM Infrastructure Upgrades - Tier 3 DC project at the James H. Quillen VA Medical Center. It provides detailed plans, sections, and details for various building systems.

• Sheet Index: Lists all included drawings by section (General, Environmental, Structural, Architectural, Fire Protection, Mechanical, Electrical, Telecommunications).
• Consultant Information: Lists the architects, engineers, and other consultants involved in the project.
• Project Information: Includes project title, VA project number (621-24-701), location, and drawing details.
• Drawings: Comprehensive set of architectural, structural, mechanical, electrical, fire protection, and telecommunications drawings.
• Details: Specific construction details for various elements, including ICRA (Infection Control Risk Assessment) details, partition types, and equipment bracing.

These construction drawings are critical for bidders to understand the full scope of work, including the layout, specifications, and technical requirements for the EHRM Infrastructure Upgrades. They detail the existing conditions and the proposed modifications, essential for accurate bidding and project execution.

Solicitation / RFP / RFQ

This solicitation is for the construction of the Mountain Home VAMC EHRM Infrastructure Upgrades Tier 3 Data Center. The Department of Veterans Affairs (VA) is seeking a general contractor to relocate and upgrade the main computer room (MCR) on Floor 3 of Building 77 to meet Tier 3 data center standards.

• Relocation of the main computer room (MCR).

• Compliance with VA standards for a Tier 3 data center.

• Provision of redundant power distribution.

• Installation of computer room cooling and distribution systems.

• Replacement of aged equipment.

• Implementation of grounding and bonding.

• Cable management.

• Installation of new fiber and copper to the new MCR.

• Installation of a new clean-agent fire suppression system, including cylinder storage.

• Construction of a new fire-rated assembly for the MCR with sealed penetrations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 200 calendar days from Notice to Proceed.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• This will be an Invitation for Bid (IFB) conducted under FAR Part 14.

• Evaluation will be in accordance with procedures detailed in the solicitation.

• All questions must be submitted in writing via email to Amanda.Webster@va.gov. Telephone inquiries will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45 million.

• The solicitation is anticipated to be issued in late July 2025.

• The Place of Performance is James H. Quillen VA Medical Center, Mountain Home, TN 37684.

• This notice is not a request for competitive offers.