R--CA-SACRAMENTO NWR HQ RETRO-COMMISSIONING

Amendment / Modification

• The solicitation period has been extended.

• The new deadline for submitting offers is April 15, 2026, at 1:00 PM Central Time.

• The deadline for receipt of offers has been changed.

• The deadline for proposal submission has been extended to April 15, 2026, at 1:00 PM Central Time.

• Offers must be submitted via email to Tanner Frank at Tanner.Frank@IOS.DOI.gov.

• Telephone calls are not accepted.

• Information regarding a site visit is provided. Current System Plans and Building Drawings can be obtained during a site visit. Site visits can be scheduled upon request by RSVPing to Sharon Vaughn at Sharon.vaughn@fws.gov. The site visit location is Sacramento NWR Visitor Center, 752 County Road 99W, Willows, CA 95988.

Solicitation / RFP / RFQ

This is a solicitation for commercial supplies/services for Retro-Commissioning Services at the Sacramento NWR Offices/Visitor Center. The goal is to improve the energy efficiency and reduce operational costs of the building.

• Task 1: Current Conditions Assessment: Review existing systems and documentation, document baseline operating conditions, and include an unoccupied mode observation. Deliverables include meeting notes, a draft, and a final assessment report.

• Task 2: Develop Retro-Commissioning Plan: Create a plan for testing and reporting, including equipment/systems to be included, calibration details, maintenance checks, diagnostic monitoring, functional tests, and an implementation schedule. Deliverables include a draft and final Rx Plan.

• Task 3: Perform Calibration and Maintenance Checks: Implement diagnostic monitoring, perform functional tests, optimize control systems, and identify operational/maintenance enhancements. Deliverables include meeting notes, daily reports, test reports, and a list of improvement opportunities.

• Task 4: Retro-Commissioning Final Report and Recommendations: Compile a comprehensive report including an executive summary, project background, activities conducted, identified improvements with cost/energy impact estimates, and current system operation sequences. Deliverables include a draft and final Rx report, and proposed updates to the Owner's and Maintenance Manual.

• Contract Type: Firm-Fixed Price Contract with work order hourly rates.

• Period of Performance: 90 days from Notice-To-Proceed.

• Estimated Value: Not explicitly stated, but NAICS code 541330 (Engineering Services) and PSC R425 (Engineering and Technical Services) are provided.

• Submission Method: All offers must be submitted via email to Tanner_Frank@IOS.DOI.gov. Telephone calls are not accepted.

• Key Deadlines:

  • Request for Information (RFI) Due: 3/20/2026, 1 PM Central Time
  • Quotes Due: 3/26/2026, 1:00 PM Central Time
  • Delivery: 04/30/2026

• Evaluation Criteria: Award will be based on best value, considering price and other factors, including:

  • Factor 1: Technical Approach: Soundness, compliance, and understanding of requirements.
  • Factor 2: Project Schedule: Scheduling capabilities, delay handling, and resource management.
  • Factor 3: Relevant Experience: Description of similar projects completed in the past five years.
  • Factor 4: Past Performance: Information on team's past performance on similar services.

• This acquisition is unrestricted.

• Offerors must have an active SAM.gov registration with no listed exceptions.

• Prospective subcontractors must provide required information upon request; failure to do so may result in the quote being considered non-responsible.

• A site visit can be scheduled upon request; RSVP to Sharon Vaughn at Sharon_vaughn@fws.gov.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.

• The SF-1449 form and any amendments must be completed, along with a filled-out Bid Schedule and Unique Entity ID from SAM.gov.

Solicitation / RFP / RFQ

This is a solicitation for commercial supplies/services prepared in accordance with FAR Part 12 and award will be pursuant to FAR Part 13. The government is procuring Retro Commissioning Service (Item 00010) and minor as-needed follow-on services (Item 00020), subject to the availability of funds.

• Retro Commissioning Service IAW SOW.

• Minor as-needed follow-on services.

• Offerors must have an Active SAM (System for Award Management) Registration with no listed exception.

• If sub-contractors will perform, the prime contractor must provide subcontractor information upon request (company name, supervisor name, contact information, email, and telephone number).

• This is a Firm-Fixed Price Contract.

• The North American Industry Classification Standard (NAICS) code is 541330 (Engineering Services).

• The Product Service Code (PSC) is R425 (Engineering and Technical Services).

• Offers must be submitted via email to Tanner_Frank@IOS.DOI.gov.

• Telephone calls are not accepted for offers.

• Quotes Due: March 26, 2026, 1:00 PM Central Time.

• Delivery Date: April 30, 2026.

• Basis of award is best value, determined by consideration of price and other factors.

• This acquisition is UNRESTRICTED.

• All responsible small business sources may submit a quote.

• Please read the entire Request for Quotation (RFQ) and all attachments prior to submitting a quote.

• Site visits can be scheduled upon request. Interested parties must RSVP to Sharon_vaughn@fws.gov.

• Requests for Information (RFIs) will be accepted until March 20, 2026, 1:00 PM Central Time via email to Tanner_Frank@IOS.DOI.gov.

• Anticipated Exercise Date for Option Line Item is 10.