Calibration & Complete Car Service Plan

Solicitation / RFP / RFQ

This solicitation is for "Calibration and Care Plan Services for various FARO items" for the Mid-Atlantic Regional Calibration Center (MARCC), NNSY Code 137. The objective is to procure calibration services for FARO products used by NNSY X38 and X56 for waterfront operations.

• Calibration services for various FARO items.

• Calibration process must result in a Test Accuracy Ratio of 4:1 or greater, or a False Accept Risk of 2% or less, in accordance with ANSI/NCSL Z540.1 or later.

• Calibration certificate must state traceability, compliance, and whether the item was in-tolerance or out-of-tolerance.

• "As found" and "as left" measurement values are required.

• Equipment must not be altered in a way that affects its operating characteristics, controls, or external connections, though normal adjustments to meet specification limits are permitted.

• Calibration must be traceable to NIST, Natural Physical Constants, Consensus Standards, or National Standards of other countries correlated with U.S. National Standards.

• Any deviation from calibration criteria requires authorization from NNSY Code 137.2, Metrology Engineering.

• Use of a vendor other than FARO Technologies, Inc. requires research and approval by NNSY Code 137.2 Metrology Engineering.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on Section B.

• Period of Performance: Date of Award + 364 days (from Section F).

• Estimated Value: Not explicitly stated in the provided sections.

• Offer Due Date: 26 May 2026, 12:00 PM.

• Proposal submission instructions are detailed in Section L, including requirements for System for Award Management (SAM) registration and electronic submission.

• Evaluation criteria are detailed in Section M (not provided in full).

• Key deadlines and milestones are outlined, including the Offer Due Date.

• The acquisition is marked as UNRESTRICTED.

• NAICS Code: 811210, Size Standard: Not specified.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of the contract, including payment, access to NNSY, safety, and representations and certifications.

• Specific items requiring calibration and their associated services (e.g., "6DOF Tracker Complete care-1Yr. Rnwl", "ARM Complete Care-1 Yr. Rnwl") are listed in Section B with associated costs.

• Total Price listed in Section B is $82,067.00.

• Access to NNSY requires a DBIDS card. Portable Electronic Devices (PEDs) have specific usage restrictions.

• Safety requirements, including Hazardous Energy Control (HEC), are detailed.

Other / Unclassified

This document is a "Memorandum to the File" justifying the use of other than full and open competition for an acquisition under the Simplified Acquisition Threshold. It details the item or service required, identifies the sole source, and explains the basis for this determination.

This document indicates that the upcoming procurement for calibration certification services will likely be a sole-source acquisition. Potential bidders should note that the services are for FARO Laser Trackers, FARO Arms, and FARO Laser Line Probes, requiring complete system inspection, mandatory upgrades, and an ISO 17025 accredited calibration certificate traceable to international standards using the ASME B89.4.19 standard, including a care plan. The justification cites "EXCLUSIVE LICENSING AGREEMENTS" as the reason for sole source, identifying FARO Technologies, Inc. as the Original Equipment Manufacturer (OEM) and the only authorized provider. This suggests that only FARO Technologies, Inc. or its authorized representatives will be solicited for this requirement.