Caliente Quarters HVAC Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Land Management (BLM), under the Department of the Interior, is soliciting quotes for the replacement of two Heating, Ventilation, and Air Conditioning (HVAC) units at the Caliente Crew Quarters in Caliente, Nevada. This is a Total Small Business Set-Aside opportunity, structured as a Firm Fixed Price, single award contract. Quotes are due by January 22, 2026, at 11:59 pm PST.
Scope of Work
The contractor will be responsible for providing all necessary labor, materials, and equipment to replace two existing HVAC units (a 4-ton and a 2.5-ton split system air conditioner) that are currently non-functional. Key tasks include:
- Removal and disposal of existing defective units.
- Installation of new, equivalent HVAC units on existing concrete pads, compatible with current system components.
- Provision and installation of two vertical economizers, new thermostats, gas and electrical connections, and condensation drains.
- Obtaining all necessary permits and ensuring compliance with the 2023 National Electrical Code, 2024 International Building Code, and other applicable standards.
- Providing a one-year parts and labor warranty, a three-year heat exchanger warranty, and a five-year compressor warranty.
- Ensuring new HVAC units are Energy Star compliant.
Contract & Timeline
- Contract Type: Construction, Firm Fixed Price (FFP), Single Award.
- Magnitude: $25,000 - $100,000.
- Period of Performance: 45 calendar days from award, with work commencing 5 calendar days after award (anticipated January 30, 2026 to March 16, 2026).
- Set-Aside: Total Small Business Set-Aside (NAICS 238220, Size Standard $19M).
- Product/Service Code: N041 (Installation of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment).
- Quotes Due: January 22, 2026, 11:59 pm PST.
- Questions Due: January 15, 2026, 11:59 pm PST.
- Published: December 30, 2025 (original solicitation). Amendments and Q&A were posted on January 16, 2026.
Submission & Evaluation
Award will be made based on a best-value, trade-off process, considering technical capability, past performance, and price. Required documentation includes a completed SF 1442, acknowledgment of amendments, technical information (specification sheets, timeline), and past performance references. Offerors must be registered in SAM.gov and ensure quotes are valid for a minimum of 60 days. Wage rates must comply with the Davis-Bacon Act WD# NV20250032.
Key Dates & Contacts
- Site Visit: January 15, 2026, 10:30 am PST. Point of Contact: Kelina Wong (KMWong@blm.gov).
- Primary Contact for Submissions: Amanda Cline-Rispress (aclinerispress@blm.gov).