Camino Real RD Janitorial

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "CAMINO REAL RD JANITORIAL" opportunity (Contract Number: 127EAV26Q0033).

• Incumbent Contractor: Vertex Management Group INC.
• Current Contract Number: 127EAV21C001.
• Most Recent Award Amount: $51,670.76 (including option years, if exercised).
• Service Timing: Services listed for Tuesdays, Thursdays, and Saturdays after 5 p.m. in Section 8.1 of the Performance Work Statement are confirmed to require all three days to be performed after 5 p.m.

This document clarifies key details about the incumbent, contract history, and specific performance timing requirements, which may influence bidder proposals.

Solicitation / RFP / RFQ

This document is a Solicitation (RFQ) for Janitorial Services for the Camino Real Ranger District in Peñasco, NM. The government is procuring janitorial services to maintain a satisfactory facility condition and a clean, neat, and professional appearance.

• Provide all management, tools, equipment, and labor for janitorial services.

• Accomplish all cleaning tasks and replenish soap and paper products in restrooms.

• Services include trash collection/removal, floor cleaning (carpeted and non-carpeted), bathroom cleaning, kitchen/hallway/conference room cleaning, and weight room/restroom cleaning.

• Periodic cleaning services are required three times a week, quarterly, and bi-annually.

• Contractor must use bio-based products and recycled paper products where feasible.

• Contractor must provide and replenish supplies such as toilet tissue, paper towels, and hand soap.

• Contractor must provide a list of employee names and undergo background investigations for employees accessing buildings.

• The contract is estimated to commence on April 1, 2026.

• The base year period of performance is April 1, 2026, to March 31, 2027.

• There are four (4) option years, with the government reserving the right not to exercise them.

• The total period of performance, including option years, could extend to March 31, 2031.

• The offer due date is March 29, 2026, at 1700 MT.

• Questions regarding the solicitation must be received no later than 1700 on March 22, 2026, and emailed to Ellena Silva at ellena.silva@usda.gov. Answers will be posted to sam.gov.

• Pre-award site visits are recommended and can be arranged by contacting Erika Gonzales at 575-587-8221 or erika.gonzales@usda.gov.

• The basis of award is lowest price technically acceptable.

• Offers will be reviewed for conformance to RFQ requirements and acceptability standards for technical factors listed in the Evaluation Criteria (Attachment 1).

• Offerors must be registered in SAM.gov.

• The North American Industry Classification Standard (NAICS) code is 561720.

• The acquisition is set aside for Small Business (100%).

• Attachment 2 provides a detailed Schedule of Items.

• The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, specifically janitorial services for the Camino Real Ranger District in Peñasco, NM. The contractor will be responsible for providing all management, tools, equipment, and labor to maintain a satisfactory facility condition and a clean, neat, and professional appearance. This includes accomplishing all cleaning tasks and replenishing restroom supplies.

• Provision of janitorial services at Camino Real Ranger District.

• Maintenance of a satisfactory facility condition and professional appearance.

• Replenishment of soap and paper products in all restrooms.

• Compliance with the Performance Work Statement (PWS) and Diagram.

• Anticipated award is a firm-fixed price contract.

• Contract duration: one (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• Offers must be submitted within 90 calendar days from the specified receipt date.

• Questions regarding the solicitation must be submitted via email by March 22, 2026, 1700.

• Award will be made to the lowest price technically acceptable offer.

• Evaluation criteria include Price and Technical Acceptability.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's approach, understanding, and ability to meet requirements.

• Past Performance will also be evaluated.

• This acquisition is a Total Small Business Set-Aside.

• The North American Industry Classification Standard (NAICS) code is 561720, with a small business size standard of $22 Million.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attached documents include: Solicitation Terms and Conditions, SF 1449 (Schedule of Items/PWS), Wage Determination, and Building Map.

• The Service Contract Labor Standards wage for Janitor is $16.40 per hour, with fringe benefits to follow the Occupational Listing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically janitorial services for the Camino Real Ranger District in Peñasco, NM. The contractor will be responsible for providing all management, tools, equipment, and labor to maintain a satisfactory facility condition and professional appearance, including providing and replenishing soap and paper products in restrooms. This acquisition is set-aside for small business concerns.

• Provide comprehensive janitorial services.

• Maintain a clean, neat, and professional appearance of facilities.

• Provide and replenish restroom soap and paper products.

• Adhere to requirements detailed in the *Diagram and the Performance Work Statement (PWS).

• Anticipated award type: Firm-fixed-price requirements contract.

• Base period: One (1) year.

• Option periods: Four (4) one-year periods.

• Total contract duration: Not to exceed five (5) years.

• Offerors must submit pricing for all items and technical evaluation criteria.

• Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Questions regarding the solicitation must be emailed to CO Ellena Silva at ellena.silva@usda.gov no later than 1700 on March 22, 2026. Answers will be posted on sam.gov.

• Site visits are recommended prior to the question deadline.

• Evaluation will be based on the lowest price technically acceptable criteria.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and understanding.

• Past Performance will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Award will be made to the offeror representing the best value to the Government.

• This acquisition is a Total Small Business Set-Aside.

• Applicable North American Industry Classification Standard (NAICS) Code: 561720.

• Small business size standard: $22 Million.

• The solicitation incorporates FAR and AGAR clauses and provisions by reference. Full text may be accessed at www.acquisition.gov.

• Key attachments include: Solicitation Terms and Conditions, SF 1449 (Schedule of Items/PWS), Wage Determination, and Building Map.

• The solicitation includes numerous FAR clauses, including those related to commercial products/services, labor standards, small business concerns, and DEI compliance.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Janitorial Services at the Camino Real Ranger District, Peñasco, NM. The contractor will be responsible for providing all management, tools, equipment, and labor to maintain a satisfactory facility condition and a clean, neat, and professional appearance. This includes accomplishing all cleaning tasks and replenishing restroom supplies.

• Provide comprehensive janitorial services.

• Maintain a satisfactory facility condition and professional appearance.

• Replenish soap and paper products in all restrooms.

• Anticipated award type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period with four (4) one-year option periods, not to exceed five (5) years total.

• Estimated Value: Not explicitly stated, but the North American Industry Classification Standard (NAICS) code is 561720 with a small business size standard of $22 Million.

• Submission Instructions: Offerors must submit pricing for all items and technical evaluation criteria. Pricing must be firm for 90 calendar days from the receipt of offers.

• Questions Deadline: November 15, 2025, at 12:00 PM Pacific Time via email to Jon.Smith@usda.gov.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Price and Technical Acceptability. The lowest priced offer will be evaluated for Technical Acceptability. Past Performance will also be considered.

• Key Deadlines: Questions due November 15, 2025.

• This acquisition is a Total Small Business Set-Aside.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Applicable North American Industry Classification Standard (NAICS) Code: 561720.

• Solicitation Attachments include: Solicitation Terms and Conditions, SF 1449 (Schedule of Items/PWS), Wage Determination, and Building Map.

• The document includes numerous FAR and AGAR clauses and provisions that bidders must comply with.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services for the Camino Real Ranger District in Peñasco, NM. The contractor will be responsible for providing all management, tools, equipment, and labor to maintain a satisfactory facility condition and a clean, neat, and professional appearance. This includes accomplishing all cleaning tasks and replenishing soap and paper products in restrooms.

• Scope of Work: Janitorial services for approximately 5500 square feet of office space, including various areas like offices, conference rooms, restrooms, kitchen, and weight room.

• Cleaning Frequency: Services include daily cleaning (trash removal, floor cleaning, restroom cleaning), quarterly tasks (dusting furniture, cleaning windows), and bi-annual tasks (carpet restorative cleaning).

• Supplies: Contractor must furnish janitorial supplies and equipment, including bio-based products and recycled paper products (toilet tissue, paper towels, hand soap, trash bags, etc.).

• Bio-based Products: Procurement requires the use of bio-based products where reasonably available and cost-effective.

• Background Investigations: Contractor must provide background investigations for all employees accessing buildings.

• Period of Performance: Estimated base year from April 1, 2026, to March 31, 2027, with four (4) option years.

• Contract Type: This is a Request for Quotation (RFQ).

• Pre-Award Site Visit: Offerors are urged to inspect the site before the solicitation closing date. Contact Erika Gonzales for scheduling.

• Questions: All questions must be submitted via email to Ellena Silva by March 22, 2026, 1700 MT. Answers will be posted on sam.gov.

• Basis of Award: Lowest price technically acceptable (LPTA).

• SAM Registration: Offerors must be registered in SAM.gov to be considered for award.

• The solicitation is set aside for Small Business.

• NAICS Code: 561720 (Cleaning Services).

• The government reserves the right not to award option years.

• Invoices are to be submitted through the Department of Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is Appendix F, titled "Camino Real Ranger District Building Diagram." It serves as an employee emergency evacuation plan, detailing facilities, emergency exits, and fire extinguisher locations.

• Floor plan of the Camino Real Ranger District Building.
• Numbered rooms/areas (e.g., 100, 101, 113, 124).
• Designated emergency exits.
• Locations of fire extinguishers (labeled A, B, C, D).
• Indication of wheelchair-accessible exits.
• A compass rose indicating North, South, East, and West.

This diagram provides critical information about the physical layout of the facility, including emergency egress routes and safety equipment. Bidders may need this information for site visits, understanding operational logistics, or for planning purposes related to the opportunity, especially if the work involves the physical premises.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in specific geographic areas. This document is crucial for contractors to understand their obligations regarding employee compensation.

• Wage Determination Number: 2015-5451, Revision No. 27
• Date of Last Revision: 12/03/2025
• State: New Mexico
• Area: New Mexico Counties of Cibola, Colfax, McKinley, Mora, Rio Arriba, San Miguel, Taos
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates and Paid Sick Leave provisions (EO 13706 and EO 13658).
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Special Provisions: Includes notes on computer employees, night pay, Sunday pay, and hazardous pay differentials.
• Uniform Allowance: Specifies requirements for uniform provision and maintenance.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not listed in the determination.

Bidders must review this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these wage and fringe benefit requirements can lead to contract violations. The document specifies the minimum compensation that must be provided to employees performing work under the contract in the designated area.