Camp Butler National Cemetery – National Shrine Project 806-NSP25-004
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting bids for construction services for the National Shrine Project at Camp Butler National Cemetery in Springfield, IL. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project involves comprehensive renovation and restoration work within the cemetery.
Scope of Work
The project entails full section renovation, including professional surveying, headstone location/elevation and topographic surveys, and the creation of Headstone Realignment Plans and Final Grading Plans. Key activities include extensive earthwork (vegetation removal, excavation, subgrade amendment, base aggregates, topsoil placement, finish grading), and detailed headstone work such as identification, removal, re-digging sockets, resetting with aggregate base/backfill, alignment to specified tolerances, and cleaning. Turf renovation, including sod installation, soil testing, amendments, fine grading, and irrigation adjustments, is also required. The contractor will be responsible for quality control, daily/weekly reporting, joint inspections, and adherence to strict cemetery decorum, ensuring protection of utilities, irrigation, and vegetation, and safe operations around ceremonies.
Contract Details
- Contract Type: Solicitation (Sealed Bid or Negotiated RFP)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238990 (Small Business Size Standard: $45 million)
- Estimated Magnitude: Between $300,000 and $500,000
- Period of Performance: 365 calendar days from Notice to Proceed. Performance to begin within 10 calendar days of NTP.
- Place of Performance: Camp Butler National Cemetery, Springfield, IL 62707
Submission & Evaluation
- Proposal Submission Deadline: May 19, 2026, at 1:00 PM CST
- Submission Method: Email bids to Shane Hilts at shane.hilts@va.gov. The subject line must be:
36C78626B0008_Shrine_Camp Butler Contractor RFI(s). - Bid Opening: A teleconference will be held at 1-872-701-0185, Phone Conference ID: 906 835 425#.
- Evaluation Criteria: Award will be made to the responsible bidder whose conforming bid is most advantageous to the government, considering only price.
Key Dates & Site Visit
- Published Date: May 8, 2026
- Response Date: May 19, 2026, 1:00 PM CST
- Site Visit: May 13, 2026, at 10:00 AM CST at Camp Butler National Cemetery Administration Building.
Important Notes
Offerors must acknowledge all amendments; failure to do so may result in a non-responsive bid. A bid guarantee (SF24) of not less than 20% of the bid price (not exceeding $3,000,000) is required. Performance and payment bonds (SF25 and SF25A) for 100% of the awarded contract amount are required within ten calendar days after award. Detailed attachments provide specifications for headstone setting, realignment diagrams, daily logs, and quality assurance reports.