Camp Lemonnier Djibout Job Order Contract

Amendment / Modification

This amendment (0003) provides responses to pre-proposal inquiries (PPI). Section 00 21 16, "Instructions to Proposers," has been updated as a result of these responses.

• Section 00 21 16 - Instructions to Proposers

• The amendment does not explicitly state changes to proposal deadlines or submission requirements beyond the PPI response updates. Offerors are reminded that all other terms and conditions of the solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to offeror inquiries regarding the solicitation, specifically concerning project recency definitions and financial assurance mechanisms.

• Project Recency: The government will revise the definition of a "recent project" for Past Performance Evaluation from five (5) years to eight (8) years prior to solicitation issuance. This change is to accommodate a pause in U.S. military operations in Somalia.

• Financial Assurance Mechanisms: Alternative financial assurance mechanisms, such as Irrevocable Letters of Credit (ILOC), bank-issued guarantees meeting FAR 52.228-15(d), or other explicitly identified FAR security forms, are acceptable at the proposal stage.

• Use of Alternatives: These alternative financial assurance mechanisms can be used to demonstrate financial capability and responsibility at the proposal stage.

• Sureties in Foreign Countries: For contracts performed in foreign countries like Somalia, where Treasury-listed sureties may be impracticable, the government will consider accepting bank reference letters or bank guarantees, in accordance with FAR 28.202(b).

• The definition of "recent project" for past performance has been expanded.

• Offerors can submit alternative financial assurance mechanisms with their proposals.

• Flexibility is provided for sureties in foreign countries, allowing for bank reference letters or guarantees.

Amendment / Modification

• Amendment 0002 provides responses to pre-proposal inquiries.

• All other terms of the original solicitation remain unchanged.

• Not specified, but the amendment addresses pre-proposal inquiries.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated, beyond the information provided in the pre-proposal responses.

Questions & Answers / Clarifications

This document contains responses to pre-proposal inquiries regarding a solicitation, providing clarifications on various aspects of the contract and task orders.

• Non-Pre-Priced Coefficients: Apply equally to competitive-quote and self-performed non-pre-priced items for Djibouti and Somalia.
• Task Order Costs: Unique Task Order-specific access, security processing, or specialized permit/training requirements are to be proposed as separate direct costs, not included in base coefficients.
• Cost Adjustments: Costs from new or changed requirements after award are generally absorbed within the fixed coefficient, unless they introduce unique or extraordinary requirements not reasonably foreseeable.
• Transportation & Housing: U.S. military air transportation will be available from CLDJ for prime contractor employees to Somalia sites at no charge. On-base housing will also be provided at no charge.
• Subcontractor Access: Subcontractors will not be provided air travel, housing, or meals on site.
• PPE: Normal construction PPE is required, along with a ballistic vest and helmet. The government will not provide any PPE.
• Storage: Secure after-hours storage for offeror tools and equipment is not guaranteed; prior approval is required, and contractors are responsible for their own security.
• Size Status: Offeror size status is evaluated based solely on the NAICS code assigned to the specific solicitation.
• Bonding: A bank reference letter is not an acceptable substitute for a surety company letter for bonding verification.

These clarifications refine requirements related to cost proposals, personnel support, safety, and administrative procedures, which may influence how bidders prepare their proposals and understand the operational environment.

Questions & Answers / Clarifications

This document contains responses to pre-proposal inquiries regarding a solicitation, providing clarifications on various aspects of the requirement and submission process.

• Relevant Project Value: The maximum dollar value the government will consider relevant for project evaluation is $15,000,000.00.
• Hazardous Materials: Discovery of previously unidentified hazardous materials will result in a modification covering associated costs and schedule impacts.
• Performance Guarantees/Bonds: For Task Orders exceeding $150,000, extensions for obtaining overseas banking or surety processing may be granted if good faith efforts are demonstrated.
• CPARS Submissions: Only the most recent CPARS evaluation is required for projects with multiple evaluations within the five-year recency period.
• Page Count: Performance recognition documents, PPQs, and CPARS are excluded from the page count. The organizational chart for Factor 2 is also excluded from its 10-page limit.
• Font Size: A minimum of 9 pt font is allowed for graphics and tables.
• JCCS Registration: For non-U.S. team members and subcontractors, JCCS registration can be completed post-IDIQ award. The proposal due date has been extended to accommodate this.
• Key Personnel: The government requires an approach to staffing key personnel positions, not just resumes.
• Bonding Requirement: The bonding requirement is confirmed at $3M, not 10% of the total contract value.
• Reps and Certs/Conditions of Contract: Offerors should complete reps and certs in SAM; these sections are not to be completed on the solicitation document itself.
• Asbestos Abatement: Asbestos-related work may arise under individual Task Orders, and the Task Order RFP will identify such requirements.
• Project Relevance: Projects valued between $50,000 - $250,000 may be considered relevant if they involve similar scope, magnitude, and complexity, even if they were fixed-price commercial contracts.
• Surety Letter: A letter from an offeror's surety verifying at least $3M aggregate bonding capacity is required at proposal submission.
• Performance Guarantee: For task orders exceeding $150,000, the 10% guarantee refers to the task order value, not the overall IDIQ contract ceiling.
• Subcontractor Safety Evaluation: A subcontractor safety evaluation plan is required, regardless of whether subcontractors are intended to be used.
• R.S. Means Edition: The most current edition of R.S. Means will be applicable at the time of task order award.

These clarifications address bidder questions regarding project evaluation criteria, submission requirements, contract clauses, and administrative details, impacting how proposals should be prepared and submitted. Key deadlines, such as the proposal due date, have been extended.

Amendment / Modification

This amendment modifies Solicitation N3319126R0014, originally dated February 25, 2026.

Key changes include:

• Extension of Proposal Due Date: The response due date has been extended from March 24, 2026, to April 7, 2026. The response due time has also been adjusted from UTC+1 to UTC+2.

• Response to Pre-Proposal Inquiries: The amendment addresses questions submitted by potential bidders.

• Revision of Section 00 21 16: Specific text within this section has been modified.

• Revision of Attachment C: Attachment C has been updated.

• Section 00 00 00 - Procurement and Contracting Requirements

• Section 00 21 16 - Instructions to Proposers

• Attachment C

• The proposal due date and time have been extended.

• Offerors must acknowledge all amendments within their proposal.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a Project Experience Data Sheet intended for offerors to provide details about their past project experience. It is designed to help the government assess the offeror's qualifications and relevant capabilities for the opportunity.

• Project Identification: Fields for project number, firm name, address, and contact information.
• Work Performed: Details on whether the firm acted as a Prime Contractor, Subcontractor, or Joint Venture, including the percentage of work performed.
• Contract Details: Information on the contract number, title, location, award and completion dates, and type of work (Construction, Renovation, Repair, etc.).
• Contract Type: Options to specify the type of contract or task order (e.g., Firm-Fixed Price, Cost/Time and Material, Design-Build, Design-Bid-Build).
• Project Description: A section requiring a detailed description of the project, its relevancy to the RFP requirements, unique features, square footage, construction methods, and any sustainable features or LEED certifications. For Design-Build projects, a description of the design effort is also required.
• Self-Performed Work: A specific field to detail the work the firm's own personnel completed.

Bidders must complete this form accurately to demonstrate their experience and qualifications. The information provided will be crucial for the government's evaluation of the offeror's ability to successfully perform the work outlined in the solicitation. Pay close attention to the requirement for a detailed project description and the specifics of self-performed work.

Solicitation / RFP / RFQ

This solicitation seeks proposals for an unrestricted, competitive Firm-Fixed-Price (FFP), Indefinite-Delivery, Indefinite-Quantity (IDIQ) Job Order Contract (JOC) for construction services. The services will be performed within the NAVFAC PWD Camp Lemonnier geographic area and US Government-controlled sites in Somalia. The contract will cover renovation, repair, maintenance, alteration, and demolition projects, frequently involving specialty trades such as electrical, mechanical, painting, paving, flooring, roofing, structural repair, fencing, HVAC, and fire suppression/protection systems.

• The contract is limited to a maximum duration of 66 months (one 12-month base period, four 12-month option periods, and a potential six-month extension).

• The maximum value of the contract is $75,000,000.

• The guaranteed minimum for the life of the contract is $5,000.

• Individual task orders will be issued by the Contracting Officer.

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery-Indefinite Quantity (IDIQ).

• Period of Performance: From 01 Jun 2026 to 01 Dec 2031.

• Estimated Maximum Value: $75,000,000.

• Minimum Order Value: $5,000.

• Maximum Order Value: $15,000,000.

• Proposals are due by 11:00 AM local time on 24 Mar 2026.

• Proposals must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) suite.

• Evaluation will be based on price and four non-price factors: Experience, Management Approach, Safety, and Past Performance.

• The tradeoff process will be used, meaning award may be made to other than the lowest priced offeror or highest technically rated offeror, based on best value.

• Technical factors and past performance are considered of equal importance to each other and combined are approximately equal to price.

• This is an unrestricted acquisition.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Size Standard: $45 million.

• Offerors must be registered in the System for Award Management (SAM).

• Non-U.S. vendors performing in the AFRICOM AOR must register in the Joint Contingency Contracting System (JCCS).

• A site visit is not planned.

• Pre-proposal inquiries are due by 11 March 2026.

• Offerors must submit financial statements for the past three years, evidence of operating capital, and documentation for lines of credit if applicable.

• Performance and Payment Bonds may be required for task orders exceeding $150,000.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for a Job Order Contract (JOC) for renovations, repairs, maintenance, alterations, and demolition task orders. The contract aims to provide comprehensive facility support services within the NAVFAC Djibouti geographic area of responsibility, including Camp Lemonnier, Djibouti, and Chabelley Air Field, Djibouti, as well as US Government-controlled sites in Somalia.

The contract is a Firm Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) type, with a one-year base period and four one-year option periods. Individual task orders will be issued for specific projects, typically ranging from $2,000 to $8,000,000. The contractor is responsible for scope development for all task orders, though the government may provide design or basis for design in select cases. Work will be performed in accordance with specified building codes, standards, and Unified Facilities Criteria (UFCs).

Contractors must comply with all applicable U.S. federal and local host nation laws and regulations. Work must be performed to meet full performance requirements from the start of the contract. Specific performance requirements and standards will be provided in individual Task Orders. The contract also details requirements for safety, quality management, environmental protection, and reporting.

The contract has a one-year base period with four one-year option periods. Work will be performed within the NAVFAC Djibouti geographic area of responsibility, supporting Naval Support Activity (NSA) Camp Lemonnier, Djibouti, Chabelley Air Field, Djibouti, and US Government-controlled sites throughout Somalia.

• Contracting: Firm Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).
• Pricing: Utilizes R.S. MEANS Cost Data, non-pre-priced items (competitive quotes or self-performed), or a combination. A coefficient factor is applied to proposal costs.
• Personnel: Requires key personnel including a Project Manager (PM), Site Safety and Health Officer (SSHO), and Quality Control Manager (QCM), with specific qualifications and responsibilities.
• Safety: Mandates compliance with EM 385-1-1, USACE Safety and Health Requirements Manual, and other applicable safety standards. Requires an Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs).
• Environmental: Requires adherence to environmental protection measures, including Storm Water Management Plans, Wastewater Management Plans, and Air Pollution Control Plans.
• Documentation: Requires submittal of various documents including construction schedules, quality control plans, safety plans, environmental plans, and electronic operation and maintenance support information (eOMSI).

Form / Attachment / Pricing Sheet

This document is a Coefficient Schedule attachment, intended for bidders to propose coefficients for calculating pricing. It is to be submitted with the Price Proposal and will become part of the contract award.

• Coefficients: The schedule requires proposed coefficients for four categories:

  1. Material and Equipment Coefficient (Pre-Priced)
  2. Labor Coefficient (Pre-Priced)
  3. Material and Equipment Coefficient (Non Pre-Priced)
  4. Labor Coefficient (Non Pre-Priced)

• Geographic Locations: Separate sections are provided for Djibouti and Somalia.

• Calculations: Bidders must propose coefficients, calculate estimated amounts, and provide a Total Evaluated Price (TEP).

• Formatting: Coefficients should not exceed two decimal places.

• Proposal Preparation: Bidders must complete this schedule with their proposed coefficients and calculated prices for both Djibouti and Somalia.

• Evaluation: The completed schedule will be used to calculate the Total Evaluated Price (TEP) for proposal evaluation purposes. The government will use the proposed coefficients to correctly calculate the Example Value W/Coefficient if the bidder makes an error.

• Contractual Impact: The proposed coefficients and calculated prices will become part of the contract award.

• Cost Reflection: Bidders are advised to ensure their coefficients properly reflect their costs, as the actual distribution of work may differ significantly from the example values.

• Contract Duration: All proposed coefficients will remain in effect throughout the life of the contract, including option periods.

Form / Attachment / Pricing Sheet

This document is the NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0). It is designed to collect feedback from clients regarding a contractor's performance on previous projects. Offerors are required to have this questionnaire completed by their clients and submit it with their proposals.

• Contractor Information: Fields for firm name, CAGE code, address, DUNS number, contact information, and details about the work performed (prime, subcontractor, etc.).
• Contract Information: Details about the specific contract the performance relates to, including contract number, type, title, location, award and completion dates, and pricing.
• Project Description: A section for the client to describe the project and its relevance to the current opportunity.
• Client Information: Fields for the client's name, title, contact information, and their role in the project.
• Performance Ratings: A comprehensive set of rating categories (Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, General) with adjective ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) to be completed by the client.
• Narrative Remarks: A section for the client to provide specific comments on strengths, weaknesses, deficiencies, or overall performance.

This questionnaire is crucial for bidders as it directly relates to the Past Performance evaluation factor. Completing it accurately and obtaining favorable ratings from clients will be essential for demonstrating a strong track record and increasing the likelihood of proposal success. Bidders must ensure they provide this form to their clients in a timely manner and follow the submission instructions outlined in the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Pre Proposal Inquiry Log.xlsx", serves as the official Pre-Proposal Inquiry (PPI) form for Solicitation N3319125R0014, a Job Order Contract for the NAVFAC CLDJ Area of Responsibility. It is provided to assist offerors in submitting written questions or requests for clarification regarding the solicitation's technical and/or contractual requirements.

• Contractor Name: Field to identify the offeror submitting the inquiry.
• Date Submitted: Field to record the date the inquiry is submitted.
• Reference (Spec/Dwg): Field to specify any relevant specification or drawing number related to the question.
• Question: The primary field for offerors to detail their inquiries.
• Response: Field for the government to provide answers to the submitted questions.
• Amend Sol? Y/N: A field to indicate whether the response necessitates an amendment to the solicitation.
• Amend Number: If an amendment is issued, this field will specify the amendment number.

Offerors must use this form to submit any questions or requests for clarification to ensure a responsive proposal. Inquiries should be emailed to Paul Martha (paul.m.martha.civ@us.navy.mil) with a copy to Alex Wingert (alex.h.wingert.civ@us.navy.mil). Pre-Proposal Inquiries will be accepted up to 10 days prior to the proposal due date. Responses will be published via solicitation amendment. Confirmation of email receipt will be provided.

Form / Attachment / Pricing Sheet

This document is a Project Experience Data Sheet, intended for offerors to provide detailed information about their past project experience. It is designed to help the government assess the offeror's qualifications and relevant experience for the opportunity.

• Offeror Information: Requires firm name, address, contact details.
• Work Performed: Details whether the firm acted as a prime or subcontractor, and the percentage of work performed.
• Contract Details: Includes contract number, title, location, award, and completion dates.
• Type of Work & Contract: Specifies the nature of the work (e.g., construction, repair) and the contract type (e.g., Firm-Fixed Price, Design-Build).
• Project Description: Requires a detailed description of the project and its relevancy to the RFP requirements, including unique features, square footage, and sustainable aspects.
• Self-Performed Work: Asks for a description of the work the firm completed itself.
• Other Information: A section for any additional relevant details.

Bidders must complete this form accurately to demonstrate their relevant project experience. The information provided here will likely be a significant factor in the government's evaluation of proposals. It requires specific details about past projects, including the scope of work, contract types, and the firm's role, directly linking past performance to the requirements of the current opportunity.