Car Wash Rack System Cannon AFB

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to procure a GOV Car Washrack system for Cannon Air Force Base, New Mexico. The system is vital for the operational integrity of units including Security Forces, Logistics Readiness, and Civil Engineering. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• A 3-Bay Single Phase Upgrade car washrack system.

• Includes a Single 360° "Z" Boom (BOOM490).

• Boom Bracket for Dual Booms.

• 1WHD200 Flexible Wand Holder.

• 4FBH201 Vertical component (1 FB holder & 1 FB Bucket).

• A detailed description of salient characteristics is provided in Attachment 1.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery required within 90 days after receipt of order.

• Place of Performance/Delivery: 317 Chindit Blvd, Bldg. 438 Cannon AFB, NM 88103.

• FOB Point: Destination.

• Estimated Value: $9M (Size Standard).

• Offer Acceptance Period: Until September 30, 2026, unless extended by addendum.

• Response Deadline: April 27, 2026, prior to 12:00 PM, Mountain Time.

• Questions Deadline: April 22, 2026, prior to 12:00 PM, Mountain Time.

• Submission: Signed and dated offers must be submitted via email to the Points of Contact listed.

• Required Documents: Quotation/Proposal conforming to Attachment 1, completed Pricing Worksheet (Attachment 2), completed Offeror Information & Certification (Attachment 3), and completed Conflict of Interest Statement (Attachment 4).

• Evaluation Factors: Technical (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable), with Price being the most advantageous factor when considered with others. Award will be made to the responsible Offeror whose offer is most advantageous.

• NAICS Code: 811192, Carwashes.

• Set-Aside: Total Small Business Set-Aside.

• All offerors MUST BE REGISTERED in the System for Award Management (SAM) at https://sam.gov/ at the time of submission.

• Funds are not presently available; no award will be made until funds become available. The Government reserves the right to cancel this solicitation.

• The solicitation incorporates provisions and clauses by reference (Attachment 5).

• Attachments include: Salient Characteristics, Pricing Worksheet, Offeror Information & Certification, Conflict of Interest Statement, Provisions and Clauses, Carwash Pictures, and Answers from RFI.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a Conflict of Interest Statement required for potential bidders. It outlines the government's prohibition on awarding contracts to Government employees or organizations owned or controlled by them, as defined by RFO subpart 3.6 and 5 U.S.C. 2105.

• Bidders must certify whether they, or any member of their company who owns or controls the company, are employees of the Government.
• Two certification options are provided: one for non-employees and one for employees.
• A section for disclosing potential conflicts of interest, requiring prompt written disclosure to the Contracting Officer if any arise.
• A commitment to comply with federal ethics, procurement integrity, and conflict of interest regulations.
• A signature block for an authorized individual to certify the accuracy of the statement under penalty of perjury.

This form is crucial for bidders to complete and submit as part of their proposal. It requires a declaration regarding potential conflicts of interest and adherence to relevant regulations. Failure to properly complete and submit this form may impact a bid's eligibility.

Form / Attachment / Pricing Sheet

This document contains images of a car wash facility and its associated equipment. It serves to provide visual context for potential bidders regarding the existing infrastructure and operational components of the car wash.

• Exterior Views: Images of car wash bays, including hoses, cones, and signage (e.g., "MAX HEIGHT 80").
• Control Panels: Detailed views of control panels displaying wash functions such as Pre-Soak, Tire Cleaner, High Pressure Soap, Wax, and Spot-Free Rinse. Operational instructions for various cycles are also present.
• Interior Equipment: Photographs of key machinery including a "DIRECT-DRIVE SPACE EFFICIENT SYSTEM," water heaters, chemical storage tanks, a Siemens electrical panel, a GinSan water treatment unit, and an Ingersoll Rand air compressor.
• Safety Information: Warning and danger labels are visible on equipment, indicating high voltage and other hazards.

These visual aids are crucial for bidders to understand the current state, layout, and specific equipment installed at the car wash facility. This information is essential for assessing the existing infrastructure, identifying potential challenges, and preparing accurate proposals for services, maintenance, repair, upgrades, or equipment replacement related to the car wash operation.

Form / Attachment / Pricing Sheet

This document is a budget estimate for a "WASH RACK" system, detailing various components and their quantities. It appears to be an itemized list of equipment and services required for a car wash system.

• IQ SELF WASH SYSTEM: The primary system being estimated.
• Components: Includes 3-Bay Single Phase Upgrade, Bay Component (Single 360 Z Boom), Boom Bracket, Flexible Wand Holder, Vertical components, Wire, Wall Manifold, Dixmor Miser DX1000, Custom Meter Door and Decal, 1,800 GPD RO system, and parts/material for a Softener System.
• Ancillary Items: 12-Position Menu Signs and Erection of Equipment.
• Quantities: Specific quantities are listed for each item.
• Shipping: A line item for shipping is included.

This document provides a detailed breakdown of the equipment and services that may be part of the overall opportunity. Bidders can use this as a reference for understanding the scope of potential work, estimating costs, and preparing their proposals or quotes. It highlights specific technical components and the scale of the system.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide pricing information for commodities and one-time services. It is intended to be filled out by the bidder to detail their proposed costs.

• Company Name: Field for the bidder to enter their company name.
• Title: Field for the bidder to specify the item or service being priced (e.g., "Something we need to buy").
• Location: Field for the bidder to specify the delivery or service location (e.g., "Cannon AFB, NM").
• CLIN (Contract Line Item Number): Pre-defined line items for pricing.
• Description: Field for a brief description of the item/service for each CLIN.
• Quantity: The number of units required.
• Unit of Measure: The unit for the quantity (e.g., EA for Each).
• Unit Price: The price per unit.
• Total Price: Calculated as Quantity * Unit Price.
• TOTAL PRICE: The sum of all CLIN Total Prices.

Bidders must complete this worksheet to submit their pricing proposal. It outlines the structure for detailing costs for various CLINs and provides a consolidated total price. The example data shows a calculation where the unit price is the CLIN number and the total price is the square of the CLIN number, with a final total price of 2870.0.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Offeror Information & Certification," is a form required for bidders to provide essential company information and certifications as part of their offer. It serves to collect data necessary for determining business size and compliance.

• Fields for Company Name, Cage Code, UEI Number, Number of Employees, and Total Yearly Revenue.
• Checkboxes to indicate which of the following documents are included with the offer: Offer (Technical Capability), Price Proposal Worksheet, Offeror Information Document, and Conflict of Interest Statement.
• A section to confirm whether Representations and Certifications are attached or contained within the System for Award Management (SAM).
• A confirmation of registration status in the System for Award Management (SAM).
• Signature block for an authorized agent to certify the accuracy of the information and acknowledge receipt of addendums.

Bidders must complete and submit this form accurately. It is crucial for demonstrating eligibility, providing required company data, and certifying compliance with solicitation requirements. The information collected here directly impacts the evaluation of the offer and the determination of business size status for the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - FA485526Q0017 - Provisions and Clauses.pdf," contains a comprehensive list of clauses and provisions incorporated by reference into the solicitation FA485526Q0017. It serves as a critical reference for potential bidders to understand the legal and regulatory requirements governing the contract.

• Clauses Incorporated by Reference: Lists numerous FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, along with their respective clause numbers, alteration/deviation numbers, titles, year/modification dates, and section designations (e.g., SEC I, SEC K, SEC L, SEC G).
• Full Text Clauses: Provides the complete text for specific provisions, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation (MAY 2021)" (252.204-7017) and "Buy American-Free Trade Agreements-Israeli Trade Act Certificate" (52.225-4).
• Payment Instructions: Details procedures for Wide Area WorkFlow (WAWF) payment requests and receiving reports, including required document types, WAWF access, training, submission methods, and routing data.
• Certifications and Representations: Includes requirements for offerors to represent their compliance with various regulations, such as those related to covered defense telecommunications equipment, Buy American Act, and Free Trade Agreements.

Bidders must carefully review all listed clauses and provisions to understand their obligations and potential impact on their ability to perform the contract. Key areas of focus include:

• Compliance Requirements: Understanding prohibitions and requirements related to telecommunications equipment, business operations in specific regions (e.g., Xinjiang Uyghur Autonomous Region, Maduro Regime), and ethical conduct.
• Payment Procedures: Familiarizing themselves with the WAWF system and its requirements for submitting payment requests and receiving reports.
• Offeror Representations: Ensuring accurate completion of all required representations and certifications, particularly those concerning covered defense telecommunications equipment and adherence to the Buy American Act.
• Contractual Terms: Identifying specific terms and conditions that will govern the contract, including those related to small business set-asides, child labor, and sustainable products.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the wash bay equipment and site requirements.

• Boom Requirements: Each bay requires one ceiling boom for a wand and one wall mount for a brush. The boom length/reach required is 8 Ft, with a current hose length of 12-15 ft. Each bay will have a single ceiling boom for the wand and a single wall mount for the brush.
• Mounting Details: Mounting will be truss mount for the ceiling and a wall mount for the exterior, with one of each for both bays. The ceiling mounting surface is truss angle iron, and the wall mount is for each 8 ft boom.
• Wash Bay Accessories: Each bay requires 3 wand holders, 3 foam brush holders, and 3 brush buckets. Foam brush stations will be present in each bay.
• Sprayer/Oversized Vehicle Area: The exterior sprayer requires a wall mount with a 100' reel mount. The required reach and mounting style is a 100' ft wall mount reel wall.
• System Connection Details: Bay hoses are 15' each. Inlet/outlet connection sizes are 1/2". The air compressor is currently set at 140 PSI.
• Electrical and Water Supply: Electrical service is single phase. Water supply is direct from base plumbing in the main pump room.
• Bay Dimensions: Bay dimensions are 15' X 20' depth with 15-18' inner height.

These clarifications provide specific details on equipment, mounting, connections, and site conditions that bidders should consider when preparing their proposals.