Caribbean Regional Intelligence Conference (CARIC) Lodging+ Meals, Conference rooms

SOL #: PAN41026P0000025501Combined Synopsis/Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Army

0410 AQ HQ CONTRACT

DORAL, FL, 33172-1202, United States

Place of Performance

Place of performance not available

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

Lodging Hotel/Motel (V231)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/3621de1570c945e7826b68aa9bfb71b0/view

Timeline

Posted

Mar 13, 2026

Last Updated

Mar 20, 2026

Submission Deadline

Mar 20, 2026, 1:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Army (US Southern Command) is seeking proposals for lodging, meals, conference rooms, and related services to support the Caribbean Regional Intelligence Conference (CARIC) in Bridgetown, Barbados. This is a service contract for approximately 70 senior-level participants from April 20-24, 2026. Quotes are due March 20, 2026, at 09:00 AM EST.

Scope of Work

This requirement includes:

Lodging: Single occupancy rooms for 64 contracted room-nights and blocking 191 room-nights for "Self-Pay" personnel.
Meals: Continental breakfast, lunch, and dinner for contracted participants. "Self-Pay" personnel will cover their own meals.
Conference Facilities: A main conference room (approx. 2,500 sq ft for 70 participants), a seminar conference room (for 25 participants), two small boardroom-style meeting rooms (for 8-10 participants each), and an administration room.
Services: Internet connectivity (Wi-Fi), audiovisual equipment, parking, and bottled water.
Security: Force Protection Inspection and FWRA inspections are mandatory.

Contract Details

Contract Type: Service Contract (Informal Request for Quote - RFQ).
Award Basis: Lowest Priced Technically Acceptable (LPTA).
Payment: The government will pay for contracted items via Mastercard or Wide Area Workflow (WAWF).
Pricing: Prices must be all-inclusive, with local and federal taxes outlined separately.
Quote Validity: Quotes must be valid for at least 30 days.

Submission & Eligibility

Response Due: Friday, March 20, 2026, at 09:00 AM EST.
Submission Method: Email ONLY to sandra.jeanlouis.civ@mail.mil and cc: sherwin.d.riley.civ@mail.mil.
Format: Quotes must be in English and U.S. Dollars.
Eligibility: Quoters must be registered in the System for Award Management (SAM). Quotes from third-party agencies will not be accepted; the government requires direct privity of contract with providers.

Additional Notes

The venue should reflect prestige and executive quality.
The government reserves the right to cancel room reservations up to 24 hours in advance without penalty.
Contractors are prohibited from citing conference names, locations, or pictures on any website, including their company website.