Catering Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Nassau, The Bahamas, has issued a Solicitation for Catering Services for an American Independence Day celebration. The event, scheduled for June 26, 2026, in Nassau, will host up to 1,000 guests. Proposals are due by June 15, 2026.
Scope of Work
The selected contractor will provide comprehensive catering services, including:
- Labor for regional American-themed food stations, preparing bite-sized items suitable for a standing reception.
- Staffing each station with a minimum of two servers, plus a supervisor/coordinator and additional support staff. All personnel must be professionally attired and trained.
- Equipment, including all necessary serving equipment, chafing dishes, warming equipment, and utensils.
- Ensuring food safety and temperature control throughout the event, with clear labeling of all food items, ingredients, and common allergens.
- Providing 70 pre-boxed staff meals.
- Completing setup by 6:00 PM on June 26, 2026, and breakdown by 12:00 AM on June 27, 2026. The Embassy will provide all ingredients, a refrigerated truck, food warmers, kitchen facilities, and two prep areas. Vendors must assume full liability for food safety and service.
Contract & Timeline
- Opportunity Type: Solicitation (RFP)
- Product Service Code: S203 (Food Services)
- Department/Agency: Department of State, U.S. Embassy Nassau
- Place of Performance: Nassau, The Bahamas
- Event Date: June 26, 2026 (7:00 PM to 10:00 PM)
- Set-Aside: None specified
- Proposal Due Date: June 15, 2026, 21:00 UTC
- Published Date: May 27, 2026
Submission & Evaluation
Proposals must be submitted to NassauContractingOfficers@state.gov by the deadline. Required submission components include:
- A completed pricing table (for Option A: Stations 1-4, Option B: Stations 5-9, or both).
- Detailed menu ingredients, staffing plan, and equipment list.
- Certificates of insurance and health inspections.
- A minimum of three references from events serving 1,000+ guests.
- Company profile and a list of serving supplies. Proposals will be evaluated based on: Experience with large-scale events (40%), Price competitiveness (30%), Staffing plan adequacy (20%), and Compliance and certifications (10%).
Eligibility & Notes
Offerors must be technically qualified and financially responsible, demonstrating an understanding of English, an established business, necessary resources, required licenses and permits, local insurance requirements (minimum $2 million general liability coverage), no adverse criminal record, no conflicting affiliations, and good experience/past performance. U.S. companies are encouraged to visit www.bahamas.gov for local work requirements. A site visit may be held.
Contact Information
- Primary: Tatiana Escobar (escobarta@state.gov, 242-461-5245)
- Secondary: Deana Nelson (NelsonDA@state.gov, 242-461-5092)