Central Coast Ranger District Janitorial Cleaning Services

Solicitation / RFP / RFQ

This solicitation is for janitorial cleaning services for the U.S. Forest Service Administrative site at the Central Coast Ranger Station in Waldport, Oregon. The contract will be firm-fixed-price, with one base year and four one-year option periods, not to exceed five years total.

• Performance-based service contract, focusing on WHAT is to be accomplished, not HOW.

• Janitorial cleaning services for multiple buildings on the administrative site, including the Administrative Office, Lighthouse Room, Fire Cache Office, and Tech Room Office.

• Services include regular cleaning, trash removal, restroom sanitation, floor care, carpet cleaning, window cleaning, and specialized cleaning tasks.

• Contractor must provide all labor, equipment, supervision, transportation, and supplies (except government-furnished items).

• A quality control program is required to ensure service requirements are met.

• Performance will be evaluated based on meeting specified performance standards and quality requirements.

• Contract Type: Firm-Fixed-Price

• Period of Performance: One 1-year base period and four 1-year option periods (totaling up to 5 years).

• Estimated Value: Not specified in this document.

• Offerors must submit pricing for all items to be considered responsive.

• Evaluation factors include: Relevant Past Performance History (3 years of janitorial cleaning services experience), Quality of Services (demonstrated ability, Quality Control Plan), Technical Approach (in-house capabilities, subcontracting plan, facilities, supplies, equipment, staffing, and personnel qualifications), and Use of Biobased Products.

• Offers will be evaluated on a point system (0-5) for factors 1-3.

• Price will be used to determine the reasonableness of the offer and the offeror's ability to fulfill the contract.

• Offerors must submit their quote, technical response, and past performance via email.

• Offerors agree to hold prices firm for 90 calendar days from the offer due date.

• NAICS Code: 561720 (Janitorial Services)

• Size Standard: $22 million

• The solicitation is UNRESTRICTED.

• Contractors must be registered and ACTIVE in SAM.gov.

• Contractors must have an www.ipp.gov account for invoice submission.

• A site visit is highly recommended. Contact Justin Gerding to schedule.

• Questions are due by May 14, 2026. Offers are due by May 18, 2026.

• Specific FAR and AGAR clauses are incorporated by reference and are applicable.

Solicitation / RFP / RFQ

This solicitation seeks janitorial cleaning services for the U.S. Forest Service Administrative site at the Central Coast Ranger Station in Waldport, Oregon. The services are performance-based, meaning the government specifies what needs to be accomplished, not how. The contract will be firm-fixed-price, with a one-year base period and four one-year option periods, totaling a maximum of five years.

• Scope of Work: Janitorial cleaning services for multiple buildings including the Administrative Office, Lighthouse Room, and Fire Cache Office.

• Tasks: Includes sweeping, vacuuming, wet mopping, trash and recycling removal, restroom cleaning and disinfection, restocking dispensers, cleaning common areas (kitchenettes, hallways), window cleaning, carpet spotting and shampooing, dusting of furniture and surfaces, and specialized cleaning tasks.

• Performance Standards: Services must maintain an acceptable level of cleanliness consistent with industry standards. Performance is based on the contractor's effort in meeting standards, not the method used.

• Quality Control: Contractor must maintain a quality control program to identify and correct deficiencies.

• Service Calls: Contractor must respond promptly (within four hours) to service calls for cleaning-related issues.

• Biobased Products: Contractor must use biobased products in accordance with FAR 52.223-2.

• Contract Type: Firm-Fixed-Price

• Period of Performance: One-year base period plus four one-year option periods (totaling up to five years).

• Estimated Value: Not explicitly stated, but pricing is required for all items.

• Offer Due Date: May 22, 2026, 17:00 PT.

• Questions Due: May 14, 2026, 17:00 PT (via email to Jared.Machgan@usda.gov).

• Submission Requirements: Offerors must submit their quote with three separate attachments: (1) Schedule of Items, (2) Technical Response, and (3) Relevant Janitorial Cleaning Past Performance.

• Evaluation Factors: Award will be based on the most advantageous offer considering price and other factors, including:

  1. Relevant Past Performance History (3 years of janitorial cleaning references).
  2. Quality of Services (demonstrated ability, Quality Control Plan).
  3. Technical Approach (in-house capabilities, subcontracting, facilities, supplies, equipment, staffing, and experience).
  4. Use of Biobased Products.
  5. Price.

• NAICS Code: 561720 (Janitorial Services).

• Set-Aside: Not specified as set-aside; appears to be unrestricted.

• Registration: Contractors MUST be registered and ACTIVE in SAM.gov. An account with www.IPP.gov is also required for invoice submission.

• Site Visit: Highly recommended. Contact Justin Gerding to schedule.

• Background Checks: All contractor personnel require background checks and PIV (Personal Identity Verification) compliance, including online training.

• Keys/Keycards: Contractor is responsible for secure handling of issued keys/keycards.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for a specific geographic area (Oregon County of Lincoln).

• Lists occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines general benefits applicable to all listed occupations, including Health & Welfare, Vacation, and Holidays.
• Provides specific details and footnotes for certain occupations, such as Computer Employees and Air Traffic Controllers.
• Explains the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract in the specified area. It directly impacts proposal pricing and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.